Assistant Property Manager

The Assistant Property Manager (APM) position assists with the day-to-day functions of the property management department and the functions of the property manager to which they are assigned. The focus of the job is to support the Property Manager in all aspects of management pertaining to the client’s property—a dedicated and upbeat team player with solid communication and people skills. We participate regularly in continuing education as a team to develop professionally and personally.

The applicant must possess a high degree of pride in the level of work they provide. Attention to detail and creativity are imperative.

This candidate should have at least 1 year of experience in the property management industry and two years in customer service.

Key Responsibilities:

• Phone skills and excellent customer service are imperative. Record phone calls in the phone log.
• Process rental, purchase, and stock transfer applications
• Oversee scheduling and vendor calls
• Compose letters, memos, reports, manage contracts and related paperwork
• Database Management
• Manage day-to-day office needs
• Customer Service (Meticulous follow-up by email, mail, phone)
• Accounts payable and receivable
• Maintain tenant records, leases, and contact information using online property management software.
• Research and develop new systems that will benefit executive
• Communicate work orders with maintenance to ensure prompt completion of tasks

• Bachelor's Degree (Preferred but not mandatory).
• Valid NJ Driver's License.
• Strong financial knowledge, with expertise in reading, understanding, and creating spreadsheets, flow charts, and graphs.
• Experience in contract negotiation and facility management.
• Exceptional communication skills, both written and verbal
• Proficiency in Microsoft Office products.
• Knowledge of communities/property/real estate and homeowners associations (preferred).
• Commitment to continuing education.
• Self-motivated, proactive, detail-oriented, and a team player.
• Time management and time-critical prioritization skills.