What are the responsibilities and job description for the Administrative Assistant position at Corner Property Management?
Description
Corner Property Management seeks a talented and motivated Administrative Assistant to join our dynamic team. This position entails providing onsite administrative support for Lake Cushetunk Woods, as well as support the property management team in the Flemington, NJ office location. The ideal candidate for this position is organized, detail-oriented, and possesses excellent communication skills. You should be comfortable working with various software applications and have a proactive approach to problem-solving.
Corner Property Management seeks a talented and motivated Administrative Assistant to join our dynamic team. This position entails providing onsite administrative support for Lake Cushetunk Woods, as well as support the property management team in the Flemington, NJ office location. The ideal candidate for this position is organized, detail-oriented, and possesses excellent communication skills. You should be comfortable working with various software applications and have a proactive approach to problem-solving.
- Provide general administrative and clerical support including: community mailings, posting all mailings, scanning homeowner and vendor records to databases, maintaining records for the community in an organized and coherent manner.
- Familiar with association rules and regulations and governing documents for assigned properties.
- Serve clients by phone, in person or through emails, quickly assessing their needs and handling requests in a timely manner or directing them to the proper personnel accurately.
- Answering phones and triaging calls to the best of your ability before determining if it is necessary to escalate to the Property Manager.
- Assist Property Manager with the organization of newsletters, updating website forms and documents, email and letter correspondence, sending notifications and welcome packages where necessary.
- Assists with the oversight, bidding, renewals, and specifications of contracts.
- Facilitates work orders, tracking the completion, reporting, and communications between contractors and Property Manager.
- Aids in the preparation and tracking of regular maintenance programs for client communities.
- Assist Property Manager in planning and organization of monthly board meetings if necessary.
- Performs other duties as assigned.
- Onsite in the Clubhouse from 10:00 am – 1:00 pm: Monday, Wednesday, Thursday and Friday beginning mid-June
- Provide support to the Property Manager and assist in daily office needs onsite.
- Hours onsite are 12 hours per week.
- Answer and direct phone calls.
- Be onsite for any scheduled appointments.
- Assist in the preparation of reports for the Onsite Property Manager.
- Provide support to any visitors in the clubhouse.
- Oversight of community pool to ensure all staff have reported in and the pool is open daily.
- Customer Service
- Organization
- Ability to adhere to deadlines.
- Teamwork skills
- Ability to work in a fast-paced environment.
- Ability to construct professional correspondence.
- Decision-making skills.
