Medical Records Archive Specialist

Cornerstone Family Healthcare is actively recruiting for a Medical Records Archive Specialist to join our growing team in Newburgh.

RATE OF PAY/SALARY: $16.00 per hour

WORK LOCATION(S): Newburgh, NY

STATUS: Per Diem, up to 20 hours per week

CORNERSTONE’S MISSION:

Cornerstone Family Healthcare is a non-profit Federally Qualified Health Center with a mission to provide high quality, comprehensive, primary and preventative health care services in an environment of caring, dignity and respect to all people regardless of their ability to pay. For more than fifty years, Cornerstone has been responsive to meeting the needs of the communities in which we serve with a continued emphasis on the underserved and those without access to health care regardless of race, economic status, age, sex, sexual orientation or disability.

General Purpose:

File and maintain medical records in an organized and numerical manner, ensuring that patient medical records are properly stored, maintained and available for patient care in a timely manner.

Description of Duties:

• File records accurately in patients’ electronic medical charts utilizing various record management software i.e., eCW, Centricity, Index logic, DocuWare, etc.
• Retrieve paper medical records requested by the clinical departments and as needed to fulfill record release requests.
• Accurately log all paper medical records delivered to and retrieved from clinical departments.
• Accurately log all paper medical records relocated from one storage site to another.
• Report missing medical records within 15 minutes to the Medical Records supervisor.
• Answer the medical records phone line within 4 rings.
• Processes all incoming records (lab work, X-rays, prescription refills, diagnostic reports, referrals, etc.) via fax cues, scans, or mail in a timely manner and according to Cornerstone Family Healthcare policy.
• Scan paper documents accurately into the appropriate section of the patients’ electronic medical record.
• Accurately log into each patient’s chart all medical records received
• Processes incoming and outgoing medical record releases; ensures that the consent form and all required forms of identification are in place.
• Process patient medical records release requests within 3-10 business days, in accordance with Cornerstone Family Healthcare policies and procedures.
• Archive paper medical records by converting them to an electronic format in designated electronic record set.
• Is knowledgeable about all Medical Records, HIPAA (Health Insurance Portability and Accountability), Confidentiality and all other related policies and procedures.
• Attend and participate in monthly department, All Staff and other required meetings.
• Maintain confidentiality of all aspects of Cornerstone Family Healthcare including patient confidentiality, financials, and employee relations.
• Provide excellent customer service to patients, coworkers, and others always
• Perform other related duties as assigned

• High School Diploma or Equivalency exam
• At least 1-year experience in an office environment with computer experience
• Highly organized with great attention to detail
• Ability to work in close quarters and stand for extended periods
• Excellent communication and organizational skills

SCHEDULE:

Per-Diem up to 20 hours per week, Monday-Friday 3-7 PM