Office Manager

Baltimore, MD

A successful specialty contractor in Baltimore is actively searching for a Office Manager to join their team. The ideal Office Manager will have experience working for a construction company and be able to wear many hats throughout the office.

Job Duties:

• Answering telephones, screening calls, taking messages, and checking voicemails.
• Managing prequalification renewals, licenses, and memberships.
• Tracking trucks and crew hours for job cost sheet and payroll.
• Coordinating with IT for computer-related issues.
• Monitoring company cell phone services and comparing pricing across providers.
• Entering material costs into the job cost sheet.
• Typing contracts and invoices.
• Completing Time & Material sheets for jobs.
• Updating and maintaining a current client list.
• Filing project folders and accounts payable receipts.
• Managing advertising on Facebook and Instagram.
• Comparing pricing for insurance renewals.
• Collaborating with estimators and superintendents to track job schedules.
• Various other office tasks to ensure organizational order.
  
  

Requirements:

• Construction office experience is essential for consideration.
• Excellent phone etiquette and detail-oriented message handling.
• Proficiency in Microsoft Office, Excel, and QuickBooks.
• Self-motivated with strong organizational and communication skills.
  
  

Salary: $57,000 - $72,000

Apply today to be considered for the role