Principal's Secretary - Cornwall Elementary School

Salary: 

• $19.00 per hour

Position:

• Eight (8) hours per day
• Ten (10) month position

Benefits:

• Five (5) paid holidays
• Life insurance and Long-term disability 
• Medical, Dental and Vision Coverage 

Paid time off:

• Days are pro-rated based on start date with the District and are allocated after successful completion of a 60-day probationary period.
• Three (3) personal leave days 
• Ten (10) days accumulated sick leave per year

GENERAL SCOPE OF RESPONSIBILITIES:

The secretary to the principal is to work in a busy, multi-tasking environment.  The principal’s secretary is the first person whom the staff, parents, and students encounter en-route to see the principal.  This position requires an individual who is self-motivated, able to work cooperatively with staff, parents, and students, can communicate effectively with the public, maintain a high level of confidentiality, be responsive to immediate needs, pleasant, professional, polite, confident, loyal, and trustworthy.  In addition, this position requires an individual to possess excellent clerical and technical skills.

ESSENTIAL FUNCTIONS:

Budget/Financial Management

• Prepare budget
• Prepare purchase orders
• Check in all supplies
• Fill general supply requisitions

Communications

• Open office, prepare substitute teacher list, and packets
• Assist with phones and counter

Organization

• Organizes, publishes, and distributes the monthly school newsletter.
• Organizes, publishes, and distributes the daily bulletin.
• Maintains student attendance records, keeping track of severe absentee problems/truancy/attendance issues.
• Organizing records/paperwork/forms for all incoming students registering and withdrawing to the school, and distributing all paperwork to proper staff.
• Maintains building security through the supervision of all building keys and door access cards.
• Responsible for maintenance and security of cumulative files and student information system
• Organizes and logs staff supervision information on a yearly basis.
• Organizes, requests for, and puts together in-house substitute schedules as needed by the principal.
• Responsible for student information management system and Emergency Notification System
• Creation of class lists and kindergarten registration.

Clerical

• Assists in the production of faculty/staff handbooks, emergency handbooks, discipline handbooks, etc.
• Types teacher observations, teacher rating forms, and tentative teacher assignments.
• Types, publishes, and updates staff rosters and building telephone rosters.
• Types and logs student suspensions, student bus issues, and student discipline issues.
• Prepares numerous mass mailings for parents through the school year.
• Assists with opening of school for new year and closing of school.
• Assist principal with recognition and awards e.g. Organizing annual 5^th Grade Awards’ Assembly, 5^th Grade Student of the Year etc.

Personnel

• Handles phone calls and mail, and schedules interviews as needed.
• Assist with processing classified applications, i.e. set up interviews, and send appropriate correspondence.
• Processes Act 48 paperwork.
• Processes classified employees’ time sheets, logging hours, and monitoring for excessive work hours.
• Assist principal with crisis management plans

OTHER FUNCTIONS:   

• Maintains filing systems for attendance, students, and principal.
• Monitors security door bell system which allows visitors to enter the building.
• Coordinator of building use e.g. SACC, scouts, sports
• Liaison to Parent Organization Officers
• Miscellaneous duties as requested by school administration.

QUALIFICATIONS:

• High School Diploma
• Demonstration of excellent job attendance record
• Demonstration ability to problem solve

SPECIAL SKILLS:           

• Excellent typing & computer skills
• Ability to communicate effectively
• Ability to perform multiple tasks
• Self motivated individuals
• Ability to cooperate with others

PHYSICAL / MENTAL / ENVIRONMENTAL:

Physical Demands:

• Sitting at desk for extended period of time.
• Occasional bending, stooping, twisting, reaching and grasping.
• Lifting of up to 30 lbs.

Sensory Abilities:

• Visual acuity to read and correspondence and computer screens
• Auditory acuity to be able to use the telephone.
• Ability to speak clearly and distinctly.

Temperament:

• Ability to work as a member of a team.
• Must be courteous and able to deal effectively with people.
• Ability to work with limited supervision.
• Ability to be flexible.

Mental Demands:

• Ability to interpret detailed written and verbal communications.
• Ability to function in fast-paced and high-pressure work setting.

Environment:

• Primary Office Setting
• Ability to move throughout the building to do miscellaneous tasks as required e.g. deliver a message, give a building tour

Salary : $19