HR Assistant

JOB DESCRIPTION

HR ASSISTANT

Human Resources Director

Full Time

40 hours

GENERAL DESCRIPTION

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department.

RESPONSIBILITIES AND DUTIES

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Assist with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Responsible for entering employee data into the time and attendance system and assisting with corrections or adjustments as needed.
• Manage the uploading of disciplinary files, submission of terminations, and processing of new hires within ADP.
• Ensure accuracy in payroll by verifying direct deposit and payroll information for all employees.
• Manage the submission of garnishments and other payroll-related compliance activities.
• Compile evidence and documentation related to disciplinary actions and other relevant employee matters to support unemployment claims.
• Participate in unemployment hearings as needed, and ensure all necessary information is filed.
• Oversee the timely and accurate enrollment and unenrollment of employees in benefit programs.
• Ensure compliance with OSHA regulations and safety standards
• Manage employee relations by addressing concerns, resolving disputes, and ensuring fair treatment.
• Performs other duties as assigned.

SKILLS

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

EXPERIENCE

• 2 years of experience as an HR assistant (essential).
• Exposure to labor law and employment equity regulations.
• Effective HR administration and people management skills.
• Exposure to payroll practices.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email, MS Office, and related business and communication tools.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.
• Ability to accurately follow instructions.
• Experience with ADP (HRIS)
• HR Certification or Education (Preferred)
• Bilingual (Preferred)

COMPENSATION AND BENEFITS (AFTER 90 DAYS)

• Dental Insurance
• Health insurance
• Vision Insurance
• PTO
• Yearly Bonus
• After 1 year of dedicated service, the employer will provide comprehensive coverage for Allied medical expenses at no cost to the employee

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Weekends as needed

Ability to Commute:

• Odessa, TX 79766 (Required)

Work Location: In person

Salary : $40,000 - $50,000