Administrative Assistant (2 openings)

Administrative Assistant (2 Openings) - Schaumburg, IL

$45,000 - $50,000/Annually

(Plus, full benefits, vision, dental, 401(k) match, 3 weeks PTO, and a hybrid schedule)

About Us:

For over 25 years, our packaged dessert company has been a trusted name in the industry, delivering high-quality, all-natural treats made with no artificial flavors or sweeteners. Our commitment to quality over everything has set us apart, earning the loyalty of customers who appreciate desserts made with care and integrity.

As we continue to grow, we’ve recently expanded into a state-of-the-art office in Schaumburg, where a team of over 200 dedicated employees works together to uphold our reputation for excellence. To support our continued expansion, we are seeking two Administrative Assistants to join our team and help streamline daily operations.

Position Overview:

The Administrative Assistant will play a vital role in ensuring smooth day-to-day operations by providing high-level administrative support to our leadership and teams. This individual will manage communications, coordinate schedules, and manage essential office tasks to enhance efficiency and organization.

Key Responsibilities:

• Support Executives & Teams – Manage calendars, schedule meetings, and coordinate travel arrangements for executives and department heads.
• Communication Management – Screen and prioritize phone calls, emails, and inquiries, ensuring prompt and professional responses.
• Office Coordination – Oversee office supply inventory, assist with vendor relations, and ensure office areas are well-maintained.
• Document & Data Management – Maintain accurate records, update databases, and assist with report generation as needed.
• Event & Meeting Coordination – Prepare agendas, take meeting minutes, and assist with company events and presentations.
• Customer & Partner Interaction – Serve as a point of contact for clients, vendors, and business partners, fostering positive relationships.
• Process Improvement – Identify opportunities to enhance administrative processes for better efficiency and productivity.

Qualifications:

• 6 months of administrative OR customer service experience in a corporate or office setting (internships will be considered)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills with exceptional attention to detail and ability to multitask
• Excellent written and verbal communication skills
• Ability to work independently while also being a collaborative team player
• Problem-solving mindset with a proactive approach to challenges

Corporate Resources on behalf of our client located in Schaumburg, IL, is hiring two full-time permanent Administrative Assistants.