Accounts Payable Coordinator

Job purpose

The Accounts Payable Coordinator will work closely with the entire accounting department to maximize performance. The Accounts Payable Coordinator is responsible for managing relationships with new and existing vendors for invoices and payments.

Duties and responsibilities

The following is an outline of the primary job duties set forth for Accounts Payable Coordinator. However, duties and responsibilities may not be limited to the following and are subject to change at any time. It is not intended to be inclusive but only represents the primary tasks that are necessary to be successful in Accounts Payable Coordinator’s position. Always abide to the CCAC Mission Statement, “To exceed member expectations in a clean and safe environment.”

• Manage accounts payable using accounting software and excel spreadsheets
• Process invoices, manage vendor relationships and ensure invoices are paid in a timely and accurate manner
• Review submitted invoices to ensure supporting documentation is complete and accurate
• Maintain tracking log of invoice activity and identify invoices payment due dates
• Resolve invoicing disputes professionally and on a timely basis
• Reconcile monthly vendor statements
• Issue checks and coordinates electronic payments including ACH and On-Line
• Reconcile American Express invoices for payment
• Obtain W-9’s and COLs from new vendors and process Year-end 1099’s
• Review and track Capital Expenditures
• Works closely with IT company for computer & printer resolutions
• Oversee copy room equipment, repairs and supplies
• Distributes company mail & oversee postage meter operation and supplies
• Oversee statement printing supplies, envelopes, and spare toner
• Order and monitor office consumable supplies
• Responsible for records management of accounts payable and office documents
• Backup for delivery for Bank and Company mail to Post Box
• Retrieve and reconcile Point of Sale bags for bank deposit and distribute for posting
• Research all over / shortages
• Process and reconcile petty cash
• Oversee all Lost and Found processes and procedures
• Monitor shred boxes and arrange shredding truck appointments
• Maintain and track company travel including fuel cost and usage

Qualifications

• Excellent data entry skills
• Must possess a good knowledge of accounting, or bookkeeping
• Must have a minimum of 2 years’ experience in accounts payable
• Must possess good communication skills and be well organized
• Must be able to complete tasks in a timely manner
• Must be proficient with Microsoft Word and Microsoft Excel
• Attention to accuracy and detail

Working conditions

The work environment characteristics described representative of those an employee encounters while performing the essential functions of this job. Normal office conditions. The Accounts Payable Coordinator is required to work Monday thru Friday, currently 7 am – 4 pm.

Physical requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, use hands, talk, or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, depth perception and distance vision.

Direct reports

Chief Accountant

Job Type: Full-time

Pay: $14.00 - $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• After school
• Holidays
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $14 - $18