Part-time Administrative Assistant - Corpus Christi Hooks

Department:     Finance

Supervisor:        Director, Finance

Classification:   Part-Time/Non-Exempt

Job Summary

This position serves as the first point of contact for the company and provides general office support with a variety of clerical activities and related tasks.  The administrative assistant oversees the company’s front office public areas.  This person is responsible for greeting and directing all visitors, including vendors, clients, job candidates, and customers.  This individual will answer and direct incoming calls to appropriate staff/locations.  Additional responsibilities include mail distribution, and requisition of general office and breakroom supplies.  This individual will also assist with word processing, data entry, digitizing records, and physical filing.

Essential Duties & Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintains a professional front-office environment that is welcoming to all and presents the Corpus Christi Hooks as a 1st-class organization
• Answers telephones and transfers callers to appropriate staff
• Manages front office (general) voicemail and routes messages to appropriate staff
• Be well-versed in the current schedule of events for Whataburger Field in order to assist fans with questions
• Receives, sorts, and distributes mail to Hooks staff and Clubhouse
• Welcomes visitors and staff into the front office with great customer service
• Coordinates the incoming and outgoing pick-up and delivery of all UPS, FedEx, etc. packages on a daily basis (logging them in, informing staff of deliveries)
• Assists in the ordering, receiving, stocking and distribution of office and breakroom supplies
• Assists in the operation and maintenance of front office machinery and equipment
• Manages lost and found items during business hours
• Assists various departments in projects, as needed
• Performs other duties as assigned

Qualifications

• Proven working experience in a front office handling receptionist responsibilities
• Excellent communication skills, both written and verbal
• Ability to work effectively and collaboratively with all members of the organization
• Provide great customer service for the fan experience
• Professional appearance and outgoing demeanor
• Proficient in Microsoft Office
• Ability to lift packages
• Ability to prioritize, multi-task, organize, and demonstrate resourcefulness
• Ability to sit for long periods of time
• Have reliable transportation to and from work

Work Environment

This job operates in a clerical, office setting.  This role routinely uses standard office equipment such as computer, phone and copy machine/scanner.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee frequently is required to sit for long periods of time; walk; use hands, handle or feel.  Ability to lift up to 25lbs.

Position Type and Expected Hours of Work

Ability to work a flexible schedule, including; extended hours, evenings, weekends, and holidays.

Travel

Travel is not expected in this role.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

EOE/M/F/Vet/Disability

Experience

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