Campus Secretary

Title: Campus Secretary Exemption Status/Test: Nonexempt

Reports to: Director

Job Summary
We are seeking a dedicated and organized Campus Secretary to join our school. The ideal candidate will provide essential administrative support, ensuring the smooth operation of our office. This role requires excellent communication skills, written and verbal, attention to detail, and proficiency in various office software. The Campus Secretary will be responsible for managing schedules, handling correspondence, and maintaining organized records. They will interact with students ages 6 through 14, parents and guardians of current students, staff, prospective parents, and vendors. They will take various forms of payment for school events or services and make weekly deposits at the bank.

Primary Purpose:

Ensure efficient operation of the school administrative office and maintain accurate records for the campus.

Qualifications:

Education/Certification:

High School Diploma or GED

College hours

Special Knowledge/Skills:

Bilingual Spanish or Conversational Spanish vital

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

Experience:

One to three years secretarial experience preferred

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements
• Prepare instructional materials and campus communication as requested
• Monitor and process time cards including leave requests and reports. Compile information and submit to director (or as assigned) according to established procedures and deadlines
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures
• Maintain student records and process requests for student information. Process new student records, including requesting transcripts and records from other schools
• Maintain staff records.
• Assist parents, students, volunteers, and faculty as needed

Reception and Phones

• Schedule meetings and appointments and maintain calendar for administrative staff
• Receive incoming calls, take reliable messages and route to appropriate staff
• Ensure area is clean, inviting, non cluttered

Files

• Maintain physical and computerized files including mailing lists, student records, visitor logs and office communication
• Update handbooks, policy manuals, and other documents as assigned

Accounting and Inventory

• Prepare and process purchase orders
• Receive, store, and issue supplies and equipment
• Prepare and make cash deposits for accounts
• Assist with planning, preparation and setup of faculty meetings and campus activities
• Maintain inventory of fixed assets, equipment, and supplies

Other

• Sort, distribute, or deliver mail and other documents
• Administer medication to students, check temperatures, verify shot records, and notify parents of student illness
• Maintain confidentiality
• Follow district safety protocols and emergency procedures
• Perform other duties as assigned

Supervisory Responsibilities

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboards and use of mouse

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Work inside and outside (exposure to sun, heat cold, and inclement weather); exposure to noise.

Mental Demands: Work with frequent interruptions; maintain emotional control under stress.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Office: 1 year (Preferred)

Ability to Commute:

• Corpus Christi, TX 78404 (Required)

Ability to Relocate:

• Corpus Christi, TX 78404: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $20