Executive Assistant - Property Manager

We are an investment group looking to find someone to help manage our properties in Corpus Christi.

What we are looking for is a reliable, trustworthy, and enthusiastic team member to operate as an executive assistant and help manage our rentals in Corpus Christi. Previous experience a must. Must excel at working independently and creating your own schedule. We offer flexible office hours and option (over time) for remote work.

We're looking for someone who thrives working independently and can manage an office. We have a small team of handymen and contractors who help us operate our day to day operations. We have a private office with optional work phone and computer.

Please also include at least 3 references with all applications.

This is a full-time position.

ESSENTIAL JOB FUNCTIONS:

ADMINISTRATION

· Report directly to managers and complete daily tasks

Manage, monitor and communicate the accomplishments of the financial goals and objectives of the property, owners and other stakeholders. Consistently strive to achieve financial performance goals.

· Assist Director of Operations in preparation of annual budgets and income projections. Adhere to established annual budget.

· Collaborate with residents and resident organizations/councils in developing and maintaining community policies, improvements and social programs.

· Prepare for and participate collectively with Corporate and Resident Services personnel in Bi-Annual Board meetings.

· Address resident concerns and requests on a timely basis to ensure resident satisfaction with management.

· Collaborate with Resident Services Manager (where one assigned) in planning and executing resident activities; promptly refer residents with special needs to Resident Services Managers in a timely manner.

· Conduct weekly collaboration meetings with all property staff to include move-ins, move-outs, property observations, upcoming events and details, team appreciation, evictions, inspections (dates and readiness plan) and resident concerns.

· Ensure efficiency of staff through ongoing training, instruction, counseling and leadership. Provide support to site staff to encourage team work and lead as an example in creating a harmonious environment.

OCCUPANCY/COLLECTIONS:

· Ensure that all rents and late fees/check charges are collected, posted and deposited in a timely manner.

· Handle evictions in accordance with Prospera policies and procedures, state and local laws and procedures

· Ensure property is rented to fullest capacity and collections/delinquencies are minimized.

· Maintain marketing plan and market property to produce qualified applicants for waiting list.

COMPLIANCE:

· Operate the property in owner’s best interest in accordance with office policies and procedures as well as compliance with HUD, TDHCA, investor and other regulatory requirements.

· Follow OSHA and Company Safety Standards and any other applicable provisions.

· Prepare for and oversee necessary property site work to meet annual Real Estate Assessment Center (REAC) or Uniform Physical Condition Standards (UPCS) requirements.

· Maintain and follow wait list of prospective tenants/residents.

MAINTENANCE:

· Maintain community appearance/curb appeal and ensure unsightly or unsafe conditions are noted and addressed on a timely basis. This requires regular community inspections.

· Ensure that all resident requested service requests are recorded and completed in accordance with Company issued standards. This requires prioritizing service requests, establishing daily work schedules for maintenance staff and follow-up on assignments for efficient, thorough completion.

· Ensure proper response and handling of community emergencies with staff, residents, and buildings within company guidelines to minimize liability. (Ex. weather, health, property emergencies, crime).

KNOWLEDGE, SKILLS AND ABILITIES - GENERAL PERFORMANCE:

· Knowledge of HUD and Tax Credit regulations.

· Ability to plan and manage daily property activities.

· Ability to work independently and concurrently to perform multiple time sensitive projects.

· Ability to communicate effectively, both verbally and in writing.

· Knowledge of computer software applications.

· Ability to establish effective working relationships with co-workers, board members, supervisors, consultants and general public.

· Produce work which consistently meets quality requirements of accuracy, thoroughness and effectiveness.

· Present behaviors consistently with a positive attitude (smile, greet, acknowledge others, eye contact). Use a problem solving approach to conflict. Act as a “team player”.

· Produce work which consistently meets quality requirements of accuracy, thoroughness, and effectiveness.

· Ability to respond positively to supervisory direction and feedback.

· Ability to communicate effectively and frequently to keep others appropriately informed.

SUPERVISORY RESPONSIBILITY:

The Property Manager supervises the entire on-site staff, monitoring work for accuracy, completeness, conformity to policy and achievement of goals or objectives. The Property Manager may receive instruction from the Regional Manager. The Property Manager is expected to plan and carry out work activities with minimal supervision and independently resolves problems that arise.

EDUCATION & EXPERIENCE Preferred:

· Bachelor’s Degree required in Business Management/Administration, Real

Estate or related field plus a minimum of 1 year Property Management experience or equivalent combination of education and experience.

· Position recommends one year of management experience in Property Management software. Or other Executive Assistant experience. Able to work independently and problem solve.

· Demonstrate an ability to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action.

· Experience in a customer-focused and fast-paced professional environment.

· Certification in the following or obtain within one year of employment:

· TDHCA Certified Low Income Housing Tax Credit Manager.

Job Types: Full-time, Part-time

Pay: $32,000.00 - $42,000.00 per year

Schedule:

• Monday to Friday
• On call

Work Location: In person

Salary : $32,000 - $42,000