What are the responsibilities and job description for the Chief of Staff position at Cortavo?
Job Overview :
The Chief of Staff serves as a key strategic advisor and operational leader for the CEO, ensuring alignment across business functions. This role provides oversight for executive administration, human resources, and marketing. The Chief of Staff manages a Senior Administrative Assistant who handles routine HR responsibilities such as employee engagement, team events, and onboarding / offboarding. While providing high-level oversight, the Chief of Staff focuses on confidential HR matters, including performance evaluations, PIPs, discretionary bonuses, and compensation analysis.
Additionally, this role facilitates company-wide communications, ensuring strategic initiatives are effectively conveyed across the organization. The Chief of Staff supports business planning, monitors company goals, and oversees operational improvements. In the marketing function, this position ensures alignment with branding and business growth strategies rather than executing daily marketing tasks.
Administrative duties include preparing executives for meetings, coordinating key projects, managing vendor contracts, and overseeing real estate or office relocations. The Chief of Staff also assists the CEO with select personal projects. The ideal candidate is a highly organized, detail-oriented professional who thrives in a fast-paced environment and can manage multiple high-priority tasks efficiently.
Reporting directly to the CEO, this role plays a critical part in driving strategic initiatives at Cortavo.
Key Responsibilities :
1. Executive Support
- Reinforce annual strategic plan by performing monthly / quarterly Company KPI review.
- Partner with the CEO to lead various company initiatives such as organizational changes, process improvements, talent management, data analysis, and reporting.
- Oversee executive communication, including orchestrating Town Halls, CEO communication to customers and employees, and updating the management team regarding goals and achievements.
- Schedule and prepare executives for internal and external meetings.
- Assist in preparing presentations by proofreading, editing, and organizing PowerPoint slides for internal and external meetings.
- Send corporate communications on behalf of the executive team.
- Responsible for executing real estate strategies and overseeing office expansion, including fostering collaboration with building management and ensuring compliance with safety standards.
- Process annual business registration, renewals, and contracts.
- Process annual insurance renewals by ensuring the Company receives the most competitive rates.
- Manage Senior Administrative Assistant who is responsible for executive team travel arrangements, executive phone / voicemail response, lunch orders, and office management.
- Oversee personal tasks and projects in support of the CEO.
2. Human Resources Oversight
3. Marketing Support
4. Estimated Usage of Time
Qualifications :
Work Environment
Flexible work from home options available.
