Administrative Specialist

• Answers and screens incoming calls to provide information and direct calls to appropriate staff. Requires a thorough knowledge of a department or work groups and an ability to interpret policies, procedure and practices within the assigned areas.
• Attends and participates in departmental meetings. May organize provide input, take minutes and distribute information.
• Composes and/or prepares correspondence, spreadsheets and presentations. Proofreads for content and typographical errors and supplies correct spelling, punctuation and grammar as needed.
• Establishes and maintains files, reports, and other hardcopy of computerized information related to departmental operations. Information may be highly confidential.
• Coordinates and schedules travel and meeting arrangements.
• Codes, verifies and processes expense reports and invoices for supervisor and other staff
• Responds to employee inquiries about department or company programs, practices and procedures.
• Maintains and updates calendars for supervisor or departments.
• Lead specified safety programs within the research center. Organizes and co-leads monthly safety meetings.
• Organizes and assigns safety and site-specific training to employees at the research center.
• May assist in the preparation and maintenance of the department budget and related program expenses.
• May lead the work of other employees in accomplishing administrative responsibilities. May assign work, provide instructions and provide input about employee performance.
• May serve as a ADP Time Data Entry Coordinator.
• Coordinate with external partners and customers to host and execute field days, demos, and other events held at the station.
• May support managers in the pay administration process by collecting and entering employee pay recommendations onto spreadsheets.
• Be a liaison between the station lead and the station employees to impact the culture in a positive manner.
• Assist with station and field duties including seed sorting, seed treating, pollinating, etc, as needed to help meet business objectives as well as to learn station operations and processes.
• Be a part of the Remote Admin network to provide remote support for smaller centers around the US.

What Skills You Need:

• High school diploma required. Associate’s degree preferred.
• At least 3 yrs of related administrative work experience
• General knowledge and technical skills related to the assigned department or work group
• Knowledge of various computer software and application tools
• Strong interpersonal skills and ability to develop and maintain effective relationships
• Ability to collaborate with internal and external partners and stakeholders
• Strong oral and written communication skills
• Ability to be agile and flexible with an ever-evolving task list and workload based on seasonality and business needs
• Demonstrated customer service skills
• Demonstrated problem-solving and analytical skills
• Demonstrated computer proficiency including use of spreadsheets or database systems
• Demonstrated leadership skills to assist in building a culture of belonging
• Ability to manage multiple tasks and competing priorities
• Ability to work effectively as part of a team
• Ability to maintain and protect confidential information
• Attention to detail

Relocation assistance not offered for this position.
VISA Sponsorship is not available for this position.
This positions is required to work in office 5 days a week.