Property Operations Coordinator

Who We Are 

At Corvias, we’re experts at developing solutions through partnership. Our mission is to be personally committed to solving our partners’ most difficult, systematic challenges by reimagining what is possible and realizing more resilient communities together. We believe a culture of caring, purposeful, diverse and courageous humans who want to make a difference for our partners will help us achieve that mission. 

How You'll Contribute to the Team: 

The Property Operations Coordinator provides operational support to facility leadership with a focus on supporting a variety of projects varying in complexity, scope, and duration. The Property Operations Coordinator will identify, track, perform or delegate tasks to ensure timely project deliverables. This role requires excellent organizational and communication skills, the ability to work cross functionally, multi-task, think critically and prioritize effectively.

Primary Responsibilities Include:  

• Execute a broad variety of tasks to ensure the supported leaders have access to the data needed to maximum efficiency and operation.
• Oversee projects and identify, track, perform or delegate tasks to ensure timely project deliverables.
• Possess a good understanding of internal customers, their responsibilities and needs as they pertain to projects.
• Provide timely project updates to leaders, identifying any challenges that could impact project completion.
• Provide reporting on work orders, including exception reporting, to maintain compliance with established policies as needed.
• Provide administrative support for vendor coordination to include scheduling meetings and maintaining vendor work order directory.
• Reconcile department invoices against purchase orders, ensure appropriate allocation and payment processing, and research and resolve any discrepancies. Work closely with accounting to ensure cost allocations are accurate.
• Monitor and ensure fleet operations are compliant with local and state laws and regulations ensuring vehicles are inspected and registered.
• Ensure data integrity, including regular auditing, validation, and testing of Level One call center software. Input, update, and maintain technician access.
• Maintain directory of HVAC related assets and periodically audit to ensure data integrity.
• Maintain a working file for the JCI project, or other future projects as assigned.
• Maintain full understanding of Service Center Coordinator responsibilities, serving as a backup when needed.
• Maintain an organized and safe tool room.
• Distribute employee uniforms to new hires. Monitor uniform inventory levels to ensure availability when needed.
• Work collaboratively with Corvias colleagues across property operations and support services to obtain information or follow through on requests.
• Coordinate, prepare, and review all ad hoc and regularly scheduled reports; ensure all requisite information is accurate and available within required timeframes.
• Other duties as assigned.

Role Specific Requirements Include: 

• 3 years’ experience providing administrative support in a professional environment required.
• Excellent oral and written communication skills with the ability to communicate information and ideas with clarity and precision.
• Flexible attitude with respect to work assignments; proven ability to manage multiple and competing priorities and projects in a dynamic environment while being attentive to details.
• Ability to take personal responsibility for the quality and timeliness of work and achieve results with little oversight.
• Demonstrated ability to work cross-functionally and build relationships at all levels inside and outside the organization.
• Proficiency with Microsoft Office suite.
• A valid driver’s license is required.
• Use of personal vehicle is required.

Competencies: 

Customer Focus - Prioritizes and takes action on the needs of both internal and external customers. Designs and delivers products and services with the customer experience top of mind.

Organizational Awareness - Contributes to the organization by understanding and aligning actions with the organization's goals, core functions, needs, and values.

Dynamic Learning Mindset - Continuously seeks opportunities to learn, questions the applicability of past approaches in the current environment, owns growth, and embraces failure as a learning opportunity.

Results Orientation – Maintain an appropriate focus on outcomes and accomplishments. Driven by achievement and persist until the goal is reached. Conveys a sense of urgency to make things happen with appropriate respect for the need to balance short- and long-term goals.

Teamwork and Collaboration - Capable of working well with others both on the team and cross-functionally to achieve individual goals, team goals, department goals, and/or organizational goals. Values diverse perspectives and working with others as a way to achieve the best output possible.

Problem Solving and Decision Making - Uses critical thinking to evaluate problems, gather information, understand causes, and identify best possible solutions. Invests time in planning, discovery, and reflection to drive better decisions and more efficient implementations.

Exceptional Benefits for Exceptional Team Members

As a company striving to be the best place to work, we want to ensure an environment of collaboration, inclusion and learning exists throughout all teams, locations and divisions. To support our team members, we offer a benefits package that is generous and flexible enough to meet you where you are today and tomorrow.

Corvias employees are eligible for:

• A choice between two benefit-rich medical, dental and vision plans
• 401(k) with immediate 100% vesting and up to a 4% contribution match
• Generous paid time off that increases throughout your career
• 12 paid holidays
• Paid time off to volunteer
• 100% paid life and AD&D insurance
• Company paid short-term and long-term disability coverage
• Parental Leave
• Military Leave
• Flexible Spending Accounts (Health and Dependent Care)
• Complimentary Employee Assistance Program
• Tuition reimbursement to support growth and development

Equal Opportunity Employer/Veterans/Disabled

Corvias Corporate Services, LLC (the “Company”) does not discriminate in employment or applications for employment based on an applicant’s sex, race, color, religion, sexual orientation, national origin, ancestry, service in the armed forces of the United States, disability, or any other protected classification as outlined by Federal, State or local laws

Learn more about our Equal Employment Opportunity program by viewing our poster “Know Your Rights”.

Learn more about Corvias’ External Recruiting Policy.

Learn more about Pay Transparency.