What are the responsibilities and job description for the Office Administrator position at Cosan Group?
**This is an onsite position. Candidates must reside in the United States to be considered.
Job Title: Office Administrator
Location: Independence, Ohio
Salary: $45,000 - $55,000 (Depending on Experience)
Position Type: Full-Time In-Office
We are seeking an organized, detail-oriented, and proactive Office Administrator to join our team in Independence, Ohio. In this full-time role, you will ensure the smooth day-to-day operations of our office, support remote-worker equipment shipments and inventory as part of our new employee experience, and assist with executive travel and administrative tasks. If you're an experienced office administrator with a knack for multitasking and a passion for organization, this is the role for you!
Key Responsibilities:
Office Management:
Oversee daily office operations, maintaining a clean, organized, and efficient workspace.
Manage office supply inventory, ordering necessary materials to ensure a fully stocked and functional office.
Assist with coordinating meetings, company events, teambuilding events, and conference calls, managing logistics to ensure everything runs smoothly.
Manage incoming and outgoing mail, handling FedEx/UPS shipments, and ensuring prompt documentation and distribution of packages.
Other duties as required.
Equipment Management:
Receive and sign for FedEx and UPS packages, documenting equipment returns condition promptly and accurately.
Confirm functionality of returned equipment by setting it up and conducting basic tests.
Clean, organize, and sort equipment into inventory in preparation for remote New Hire Orientation deployment.
Package computers and accessories for shipment to remote employees and handle logistics for outbound equipment.
Assist remote technicians with the initial setup of new IT equipment, including basic Windows and software installations following a checklist.
Maintain the shipping area and IT office, disposing of boxes and trash weekly to keep the environment organized and clear.
Coordinate with cleaning staff and manage any facility-related issues as they arise.
Executive Travel Management:
Arrange executive travel, including booking flights, hotels, and ground transportation, while ensuring all itineraries are properly documented.
Stay updated on travel plans and adjust as needed to accommodate changing schedules.
Requirements:
Proven experience as an Office Administrator or in a similar administrative/operations role.
Strong attention to detail and organizational skills, with the ability to multitask in a fast-paced environment.
Experience with IT equipment logistics is a plus, but not required.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience managing office equipment.
Ability to document problems, escalate issues as needed, and work independently with minimal supervision.
Excellent communication skills, both written and verbal, with the ability to interact professionally with all levels of staff.
Ability to regularly lift 35 pounds and sit or stand for long periods of time.
Work Schedule:
This is a full-time, in-office position, Monday through Friday, from 8 am to 5 pm. Occasional flexibility may be required to accommodate executive schedules or equipment deliveries.
Work Environment:
Our Independence office offers a professional, quiet workspace. The Office Administrator will have a designated workspace in the administrative area and work closely with both the IT and executive teams to ensure smooth operations.
In addition to awesome teammates, we also offer:
- Paid Time Off
- Paid Company Holidays
- Medical/Dental/Vision Insurance
- Complementary Life Insurance
- Benefits Hub featuring local and national discounts
- 401k plan
- Optional short term, long term disability, critical illness & accident
- All necessary equipment to do your work (e.g., laptop, monitor, headset etc.)
- Monthly stipend to support internet access for remote workers
- Employee Assistance Program, including mental health resources
Salary : $45,000 - $55,000
