AP/AR and H/R Administrator

Overview

CosPro Marketing, a trusted and well-established business-to-business service provider, is seeking a skilled, detail-oriented, and driven professional to oversee essential human resources, financial (both AP and AR), and administrative operations.

Requirements:

• Applicants must be willing to submit to and pass a background check, credit check, and drug test.
• Applicants MUST have advanced Excel skills - these are essential job requirements: Conditional formatting, Vlookup, Sumif plus all basic knowledge of forumlas.
• Applicants MUST use Quick Books (online).
• A Degree in Accounting would be a big plus

Job Responsibilities:

Accounts Receivable

• Generate and send invoices, reminders, and past-due notices.
• Process client credit applications and update records with credit terms.

Accounts Payable

• Obtain approval for all charges to submit for payment.
• Obtain all needed receipts in order to reconcile credit cards across several departments.
• Calculate and pay commissions.
• File Florida Sales Tax.
• Process accounts payable and accounts receivable transactions accurately and timely.
• Prepare journal entries and maintain accurate records in compliance with GAAP.
• Analyze financial data to identify discrepancies and resolve issues promptly.
• Maintain organized files for all financial documents, including invoices and payment receipts.
• Assist with month/year-end closing procedures and prepare necessary reports.
• Conduct regular reconciliations of accounts to ensure accuracy.
• Support corporate accounting functions as needed.

Bookkeeping

• Solely responsible for managing and maintaining the company’s financial filing system.
• Handle all QuickBooks Online transaction entries.
• Record proper job splits.
• Prepare quarterly and annual profit and loss reports.
• Coordinate with accountant for end of year tax filing.
• Prepare and distribute W2s and 1099s.

Human Resources

• Manage new hire processes, terminations, payroll administration, and direct deposits.
• Administer benefits and maintain up-to-date employee files for approx. 15 employees.
• Ensure compliance with the company handbook and HR best practices.

What you bring:

• Expertise in accounting principles.
• Strong knowledge of HR laws and best practices.
• Proficiency in QuickBooks Online and MS Excel.
• Familiarity with other Microsoft Office applications.
• Self-motivation and the ability to work independently; as well as part of a team
• Excellent organizational and detail-oriented skills.
• Strong attention to detail and organizational skills.
• The ability to problem solve and find answers.
• A dedicated, professional home office setup.

What We Offer:

• Competitive Salary that compensates for job and education experience
• Fully remote work environment (Note: occasional in-person meetings and weekly post office box pick up in Winter Park)
• Comprehensive health benefits, including medical, dental, and vision coverage.
• Retirement Savings Plan (IRA) with company contributions.
• Short-term disability insurance paid for 100% by employer.
• Paid leave and holidays.

Job Type: Full-time

Pay: $25.00 - $31.25 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Retirement plan
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Can you perform these functions in EXCEL: Conditional formatting, Vlookup

and Sumif?

License/Certification:

• Certified Accounts Payable Associate (Preferred)
• Associate Professional in Human Resources (Preferred)

Location:

• Orlando, FL (Orange County) (Required)

Work Location: Remote

Salary : $25 - $31