People Administrator (Temp to Hire)

Company Overview 

Who is Costa Farms? We’re one of the world’s largest horticultural growers—but without an ego to match our acreage. Our headquarters are in Miami, Florida, where we were founded in 1961. Costa Farms started on just 30 acres, and over the last 60 years, we’ve grown to more than 5,000 acres around the world. We have farms in North and South Carolina, Central and South Florida, and the Dominican Republic, plus an office in China. Costa Farms now employs nearly 6,000 people: engineers, marketers, accountants/analysts, human resources professionals, and of course, growers and plant scientists!   

Here at Costa Farms, we live by the values of H3: being Humble, staying Hungry, and always Hustling. The team rallies to the mission of being a lean, green, growing machine dedicated to enriching the world by bringing plants into everyone’s life.  

True to that mission, we grow more than 1,500 plant varieties. Driven by the spirit of innovation, the team is always testing new plants and developing new solutions to make it easier for retailers and plant parents to enjoy plants. We’re also continuously testing different ways of growing our plants to increase quality and improve their ecological footprint as one aspect of our many sustainability efforts.  

We cultivate plants, as well as a winning culture. Join the team, and you’ll find opportunities to learn and grow. You’ll collaborate with other driven, determined people who together keep Costa Farms an industry leader. You’ll support and be supported by a team that cares about each other, our customers, our consumers, and our community.   

You’ll also find right away that Costa Farms is committed to providing a diverse environment. We’re proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, military status, marital status or veteran status, or any other group status protected by federal, state, or local law.  

Description

We are seeking a detail-oriented and proactive People Administrator to join our team. The successful candidate will play a crucial role in coordinating and supporting various HR initiatives. The ideal candidate should possess strong organizational skills, excellent communication abilities, and a passion for fostering a positive work environment. This role will involve collaboration with various teams and stakeholders to achieve our organizational goals.

Primary Duties

• Accurately input new employee data into the UKG (Ultimate Kronos Group) system.
• Assist with organizing and conducting new employee orientation sessions, ensuring a smooth onboarding process.
• Efficiently scan and digitize physical documents, ensuring clarity and accuracy for electronic record-keeping
• Upload attendance information from the Rapid Roster system, ensuring accuracy and completeness.
• Maintain a spreadsheet for tracking new hires.
• Process employee verification requests from external parties, providing accurate and timely information.
• Assist walk-in employees with HR and payroll-related inquiries and tasks at the designated window.
• Facilitate the enrollment of employees in the Rapid Paycard system and address employee inquiries regarding payments.
• Organize and distribute payroll checks to employees, ensuring confidentiality and accuracy.
• Monitor and track employee work hours to ensure accurate and timely input for payroll processing.
• Maintain a spreadsheet for weekly payroll requests.
• Process salary adjustments and retroactive payments accurately in accordance with company policies.
• Manage employee status changes, including terminations, transfers, seniority updates, and related notifications to IT.
• Coordinate employee transfers within the organization, ensuring smooth transitions and accurate record-keeping.
• Handle I-9 exceptions such as name changes, extensions, and other modifications while ensuring compliance with regulations.
• Audit compliance posters in designated areas as required by labor laws and regulations.
• Assist with processing and responding to unemployment claims as needed.
• Contribute to the execution of corporate onboarding processes
• Prepare accurate wage statements for H-2A employees on a weekly basis.

Additional duties, as may be required to assist the team or serve as back-up

• Maintain a well-organized system for filing and storing I-9 forms in accordance with legal requirements.
• Coordinate and track employee participation in Workplace Safety (WPS) and PRIDE training sessions, maintaining up-to-date training records.
• Prepare and distribute Family and Medical Leave Act (FMLA) paperwork for eligible employees, ensuring compliance with regulations.
• Facilitate employee deductions for authorized purchases, accurately calculating and processing deductions.
• Coordinate the collection of rent checks from employees occupying Costa properties, maintaining clear payment records.
• Review Rapid Paycard ID verification reports, ensuring the accuracy of employee data for payroll processing.
• Generate and analyze reports related to invalid Social Security Numbers (SSNs), terminated employees, and other relevant metrics.
• Collaborate with legal and HR teams to retrieve and compile employee records from the UKG system for subpoena requests.
• Coordinate and conduct housing inspections for H-2A workers, ensuring compliance with housing standards and regulations.
• Coordinate and conduct transportation inspections for H-2A workers, verifying compliance with transportation safety requirements.
• Prepare detailed recruitment reports for H-2A workers, documenting the hiring process and ensuring alignment with regulations.

Qualifications

• High school diploma or equivalent (Associate degree in relevant field preferred).
• Bilingual: English and Spanish or Creole Required
• Strong organizational skills with a keen eye for detail.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive and confidential information with discretion.
• Experience with HRIS platforms (such as UKG) and reporting tools.
• Strong problem-solving skills and ability to prioritize tasks effectively.
• Ability to work both independently and collaboratively within a team.
• Prior experience in HR, compliance, or document management is a plus.

Working Conditions & Other Requirements

• Full time – flexibility to work extra time if needed
• Work in a fast paced and diverse environment
• Work primarily in an office setting but on occasion may be required to visit farm operational sites
• Eye/hand coordination, typing, handling, & wrist motion continuously
• Bending, reaching, stretching, standing, & walking occasionally

All applicants must be work-authorized.

Costa Farms will not sponsor any visa for this position.

After applying, follow us on LinkedIn to stay up to date on what’s happening around Costa Farms and to start becoming part of our family. Come Grow with Us™!

Costa Farms offers competitive wages and benefits, including:  

• 401(k) Plan  
• Company 401(k) Matching Contributions  
• Health Savings Account  
• Care on Demand Telemedicine  
• Health Insurance  
• Dental Insurance  
• Vision Insurance  
• Supplemental Insurance (Aflac)  
• Virtual workplace for certain roles  
• Growth Opportunities  
• Challenging and exciting work environment  
• Costa Farms Scholarship  
• Employee discounts on plants  

Costa Farms headquarters also has:  

• On-site gym with showers  
• On-site cafeteria, quiet room, and indoor games  
• Love Where You Work activities throughout the year 

This organization participates in E-Verify

• E-Verify Notice of Participation / E-Verify Aviso de Participación (English/Español)
• E-Verify Right to Work Poster / E-Verify Cartel Derecho a Trabajar (English/Español)