What are the responsibilities and job description for the Administrative Analyst - Temporary position at Cosumnes Community Services District?
The Cosumnes Community Services District is seeking three (3) temporary part-time Administrative Analysts; the vacancies are in the following departments/divisions:
Human Resources
Fire Department
Office of the General Manager
- The temporary part-time Human Resources position will last from mid March, 2025 through May 31, 2025
- The temporary part-time Fire Department position will last from mid March, 2025 through August 31, 2025
- The temporary part-time Office of the General Manager position will last from mid March, 2025 through March 1, 2026
- All three positions will have a work schedule with an average of approximately 25 hours per weekPosition Description
Under general direction, the Administrative Analyst performs a variety of professional analytical work in administrative support of a department, division, or program. Incumbents are responsible for performing research, statistical, and other analytical work, fulfilling other assignments in functional areas such as supervising business office functions. Incumbents may specialize in one program area or may have a broader responsibility for multiple internal service functions, including but not limited to, coordinating assigned activities with other divisions, outside agencies, and the general public; budget preparation and analysis, contract administration and monitoring, special projects, and studies; and other assignments supporting the goals and objectives of the assigned department.
Salary Information
The salary range for the Administrative Analyst classification is between $31.85 - $44.81 hourly. The District typically appoints new employees at step 1 of the salary range. Consideration for an appointment higher than step 1 will be based on experience, education, or the need for unique skills or knowledge and shall be no more than mid-point of the salary range.
- Performs a variety of technical, administrative duties requiring analysis and the application of specific program knowledge and administrative skills in support of a department, division, or program; assumes responsibility for specific program area duties;
- Participates in planning, development, coordinating, implementing, promoting, and administering assigned programs, projects, policies and procedures, and initiatives;
- Researches, interprets, analyzes, and writes reports and summaries on a variety of policy directives, procedures, ordinances, regulations, and laws; makes recommendations related to department operations, planning and development, policies and procedures, and manuals;
- Serve as liaison between outside organizations and the District; provide professional guidance with respect to District policies and procedures;
- Assists in the preparation, development, and administration of department or division budget and budget tracking; collects, reviews, and analyzes financial data; reviews budget requests and budget changes; makes recommendations and obtains final approval for changes;
- Conducts special studies and special projects, performs research, and complies data for general or department use that may include but is not limited to, needs assessments, survey analysis, and program development. Makes recommendations for alternative solutions; provides assistance in resolving operational and administrative problems;
- Prepares and presents a variety of professional reports, documentation, and correspondence to a wide variety of audiences in oral and written form; including but not limited to, reviewing Board reports, correspondence, and management reports;
- Represent function on committees, outside organizations, and at staff subcommittees, as necessary; coordinate technical support activities with other departments, divisions, and outside agencies;
- Provides assistance to management staff; provides staff support with a variety of committees; may discuss schedules, challenges, and progress of contracted serves as needed;
- May plan, prioritize, assign, and review the work of support staff; participate in the recommendation of the appointment of personnel; provide or coordinate staff training, and work with employees to improve performance;
- Works with a variety of agencies, other departments, and the public to research and communicate information and resolve administrative issues;
- Maintains a high level of confidentiality with critical and sensitive information, records, and reports;
- May administer ongoing department or division programs;
- May participate in strategic departmental planning or analysis;
- May be required to attend after-hours Board or other scheduled District meetings.
Any equivalent combination of training and experience which provides the required skills, knowledge, and abilities may be considered qualifying at the sole discretion of the District. The education or experience requirement may be modified or waived at the sole discretion of the General Manager. At least one of the education or experience requirements must be met; however, both requirements cannot be modified or waived. A typical way to obtain the knowledge and skills would be:
Education and Training:
Possession of an Associate’s degree from an accredited college or university in public or business administration, accounting, or a closely related field.
Experience:
Two (2) years of professional experience directly related to administrative and program support, policy development and management, financial accounting and/or budget development; experience with the business/administrative operations of a municipality is desirable.
An additional (2) years of experience, as outlined above, may substitute for the required education.
Special Requirements:
Must possess a valid California class “C” driver’s license, with a satisfactory driving record as determined by the District and maintain it throughout employment.
Knowledge of:
Principles and practices of public administration, governmental budgeting, and fiscal management;
Principles of data collection, analysis, and interpretation;
Principles and practices of program management, analysis, and coordination;
Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the assigned area of responsibility
Research techniques, methods, and procedures, and basic methods of statistical analysis;
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff;
Modern equipment and communication tools used for business functions and program, project and task coordination, including computers and software programs relevant to work performed;
The structure and content of the English language, including the meaning and spelling of the words, rules of composition, and grammar.
Ability to:
Learn programs, processes, and structure of the assigned department;
Effectively administer major programs; perform routine administrative work with speed and accuracy;
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed;
Research and analyze a variety of information and data; make recommendations based on research findings; report writing and creating spreadsheets and presenting information;
Analyze and identify administrative, operational, economic, financial, budgetary, and organizational issues; evaluate alternatives; provide sound, logical, fact-based conclusions and recommendations;
Problem-solve, and take the initiative to develop improvements in operations, procedures, policies, and methods;
Ability to communicate clearly, logically, and persuasively, both verbally and in writing; prepare clear, concise, and comprehensive reports, correspondence, and other documents involving administrative, organizational, technical, budgetary, and financial data; communicate complex analytical topics to non-technical audiences.
Establish and maintain a variety of filing, record-keeping, and tracking systems;
Independently organize work, set priorities, meet critical deadlines, and follow up on assignments;
Work with and maintain the confidentiality of information;
Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks;
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax;
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Physical Requirements
Mobility: frequent use of keyboard; frequent sitting at a desk and in meetings for long periods of time; occasionally reaching and twisting to reach equipment surrounding desk; occasional walking, standing, bending, stooping, and squatting; occasional pushing, pulling, or lifting up to twenty (20) pounds;
Vision: constant use of overall vision; frequent computer use; occasional color and depth vision;
Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching; frequent operation of office equipment, clerical and financial calculation instruments;
Hearing/Talking: frequent hearing and talking in person and on the phone;
Emotional/Psychological: frequent decision making and concentration, frequent public and/or coworker contact; occasionally works alone;
Driving: ability to use fine and gross motor coordination for driving.
Work is typically performed in an indoor office environment. Occasional work is performed outside in various types of weather; Incumbents may be exposed to noise, moisture, dust, vibrations, heat, and cold. Work may require travel to and from off-site locations throughout the District.THE PROCESS:
Application Review (Pass/Fail): All applicants must complete and submit an application by the final filing deadline. Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the job and other needs of the position.
Supplemental Questions: The supplemental questions are considered a part of the application process. All required questions must be completed before the application can be submitted. The supplemental questions will be used to evaluate the relevance, level, and progression of the applicant's education, training, and experience. Depending on the size of the applicant pool, the supplemental questions may be used as a part of the supplemental screening.
Supplemental Screening: The district will review the responses to the supplemental questions of all applicants meeting the minimum qualifications. The most competitive candidates in the applicant pool will be selected to continue in the selection process.
Please be succinct and brief in your answers when writing job-related responses to supplemental questions in the supplemental questionnaire.
Oral Panel Interview: All candidates who pass the application review will be invited to participate in an oral panel interview. Tentative interview dates are the week of March 3 - 7, 2025.
Conditional Offer: Candidates selected from the process may receive a conditional offer of employment contingent upon the successful completion of the following:
Reference Check: verification of work performance and employment history
Background Check: A State of California, Department of Justice criminal background check;
Driving Record: A State of California, DMV driving record printout will be required.
Upon successful completion of the background check, candidates must complete the following before final appointment:
Work Eligibility: The District participates in E-Verify to confirm authorization to work in the US.
Failure to meet these pre-employment requirements will be grounds for withdrawal of the conditional offer of employment.
RIGHT-TO-WORK VERIFICATION
Documentation verifying the candidate's legal right to work in the United States will be required and shall be presented upon hire.
About the Cosumnes Community Services District
The Cosumnes Community Services District serves an estimated 207,000 south Sacramento County residents in a 157-square-mile area. Its award-winning parks and recreation services – including the operation of more than 100 parks – operate exclusively within the Elk Grove area of the District. The District provides fire protection and emergency medical services throughout the District, including the cities of Elk Grove and Galt and unincorporated areas of south Sacramento County.
Our Vision: Be an innovative, inclusive, and intentional regional leader committed to providing exceptional services that exceed expectations and enhance the quality of life of those we serve.
Our Mission: The District is dedicated to enhancing the quality of life of the residents, businesses, visitors, and employees within our diverse community by protecting lives, property, and the environment through superior fire suppression, emergency medical services, fire prevention, and special operations response; and by providing parks and recreation services through well-maintained parks and recreational opportunities for health, wellness, and social interactions.
Our Values:
Safety & Mitigating Risk – We protect District employees, as well as mitigate risk and exposure of the District and the public.
Financial Responsibility – We are an accountable, transparent, and stable Agency as we provide quality services through progressive innovations.
High-Quality Workforce – We develop and train a high-quality workforce with an emphasis on professionalism, diversity, equity and inclusion, succession planning, competency, and organizational growth.
Service to the Community – We deliver the highest levels of service to the residents, visitors, and businesses within the District.
Diversity, Equity & Access – We ensure diversity, equity, and inclusion in all aspects of District work.
THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS ANNOUNCEMENT MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
The District is an equal opportunity employer. It is our policy to provide equal employment opportunities to qualified individuals without discrimination on the basis of race, color, religious creed, national origin, gender, gender identity or gender expression, sex, sexual orientation, age, disability, medical condition, genetic information, covered veteran/military status, marital status or any other status protected by federal or state law.
Salary : $32 - $45
