What are the responsibilities and job description for the Staffing Coordinator position at Cosumnes Community Services District?

The Cosumnes Community Services District is looking for a highly motivated, qualified individual to join our team as a full-time Staffing Coordinator in the Fire Department.

Position Description

Under general direction, the Staffing Coordinator oversees and administers the Fire Department's Staffing program to ensure minimum coverage of emergency personnel, including daily scheduling of station personnel; prepares and provides staffing-related reports as needed to Payroll, Human Resources, and Battalion Chiefs; coordinates the program accounts, confidential profiles, and passwords for each user within the Fire Department; provides administrative support to managers and department personnel by assisting with duties related to fire administration.

Salary Information

The salary range for the Staffing Coordinator classification is between $27.19 - $38.26 per hour. The District typically appoints new employees at step 1 of the salary range. Consideration for an appointment higher than step 1 will be based on experience, education, or the need for unique skills or knowledge and shall be no more than the mid-point of the salary range.

Duties and Responsibilities

Note : The following duties are intended only as illustrations of the various types of work that may be performed. The omission of a specific statement on duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Each individual in the classification does not necessarily perform all the duties listed. Employees may perform other related duties at an equivalent level as required.

Administers the District's Fire Department staffing program; conducts analyses of current operations and projections of staffing program trends; develops program recommendations necessary for the staffing program to meet future needs;
Schedules daily staffing assignments for all station personnel; prepares staffing schedules for each shift using the current Battalion assignments and computer database defaults;
Performs callback of personnel according to documented personnel policies; maintains computer records for the callback system; conducts vacation and station bidding as needed
Researches, plans, installs, configures, and tests new application systems and interfaces; maintains and upgrades existing application systems and interfaces; applies software updates to applications and schedules periodic maintenance outages; configures, maintains, and supports custom programming within applications;
Monitors automated system processes; manages logs and files for evidence of problems or application failures; ensures business resumes after application failures;
Provides administrative support to managers and department personnel by assisting with duties related to fire administration; acts as a liaison between management and other staff or the public, coordinating resolutions when appropriate;
Assists or administers department projects and / or programs as assigned by management staff; provides assistance to department staff in various research and department-related projects;
Organizes and carries out administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics related to programs in assigned areas; checks and tabulates standard mathematical or statistical data; prepares and assembles reports, manuals, articles, announcements, and other informational materials;
Develops and implements file, index, tracking, and record-keeping systems; researches records within areas of assigned responsibility to prepare reports and provides follow-up information to inquiries from internal and external customers;
Supports application-level security; develops and administers security definitions and profiles; maintains and protects access to confidential and sensitive information;
Provides assistance to designated divisions with the processing of invoices and creation of purchase orders;
Performs a variety of routine administrative and technical account support duties related to department-specific account duties, such as coding and submission of financial records according to established policies and procedures;
Trains entry-level users and other department personnel in operating systems, software language, applications, programs, utilities, and hardware operation;
Provides guidance and solution coordination on day-to-day staffing challenges between Operations, Payroll, and Human Resources;
Acts as administrative liaison to Operations, Payroll, and Human Resources; discusses staffing and program challenges with supervisory and management levels;
May respond to after-hours calls;
Performs related duties as required.

Qualifications

Any equivalent combination of training and experience which provides the required skills, knowledge, and abilities may be considered qualifying at the sole discretion of the District. The education or experience requirement may be modified or waived at the sole discretion of the General Manager. At least one of the education or experience requirements must be met; however, both requirements cannot be modified or waived. A typical way to obtain the knowledge and skills would be :

Education and Training :

Possession of an Associate's degree from an accredited college or university in public or business administration, accounting, or a closely related field.

Experience :

Two (2) years of professional experience directly related to administrative and program support and / or other related work; experience with the business / administrative operations of a municipality is desirable.

Special Requirements :

Must possess and maintain a valid California class "C" driver's license with a satisfactory

driving record as determined by the District.

Knowledge of :

Organization and function of public agencies, including the role of an elected governing board.

Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to the assigned area of responsibility.

Modern office administrative and secretarial practices and procedures, including the use of standard office equipment.

Business letter writing and the standard format for reports and correspondence.

Principles and practices of data collection and report preparation.

Computer applications related to the work, including word processing, web design, database, and spreadsheet applications.

Business mathematics and basic statistical techniques.

Record keeping principles and procedures.

English usage, grammar, spelling, vocabulary, and punctuation.

Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.

Ability to :

Perform varied and responsible administrative and secretarial support work with accuracy, speed, tact, and discretion under general supervision.

Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities.

Interpret, apply, and explain administrative and departmental policies and procedures.

Respond to and effectively prioritize multiple phone calls and other requests for service.

Compose correspondence and reports independently or from brief instructions.

Make accurate mathematical, financial, and statistical computations.

Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.

Establish and maintain a variety of filing, record-keeping, and tracking systems.

Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.

Operate modern office equipment including computer equipment and specialized software application programs.

Use English effectively to communicate in person, over the telephone, and in writing.

Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.

Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Physical Requirements :

Mobility : frequent use of keyboard; frequent sitting at a desk and in meetings for long periods of time; occasionally reaching and twisting to reach equipment surrounding desk; occasional walking, standing, bending, stooping, and squatting; occasional pushing, pulling, or lifting up to twenty (20) pounds;

Vision : constant use of overall vision; frequent computer use; occasional color and depth vision;

Dexterity : frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching; frequent operation of office equipment, computers, and clerical supplies;

Hearing / Talking : frequent hearing and talking in person and on the phone;

Emotional / Psychological : frequent decision-making and coworker contact. Ability to remain calm in emergency situations; occasionally works alone.

Typical Working Conditions

Work is typically performed in an indoor office environment. Occasional work is performed outside in various types of weather. Incumbents may be exposed to noise, moisture, dust, vibrations, heat, and cold. In designated positions, work may require travel to and from off-site locations throughout the District.

Supplemental Information

THE PROCESS :

Application Review (Pass / Fail) : All applicants must complete and submit an application by the final filing deadline. Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the job and other needs of the position.

Supplemental Questions : The supplemental questions are considered a part of the application process. All required questions must be completed before the application can be submitted. The supplemental questions will be used to evaluate the relevance, level, and progression of the applicant's education, training, and experience. Depending on the size of the applicant pool, the supplemental questions may be used as a part of the supplemental screening.

Supplemental Screening : The district will review the responses to the supplemental questions of all candidates meeting the minimum qualifications. The most competitive candidates in the applicant pool will be selected to continue in the selection process.

First Interview : The most qualified candidates from the minimum qualification review will be invited to participate in a virtual Oral Panel Interview scheduled for February 6, 2025 .

Second Interview : The most qualified candidates from the first interview will be invited to participate in the second Oral Panel interview (In Person) , which is scheduled for February 12, 2025.

Conditional Offer : Candidates selected from the process receive a conditional offer of employment contingent upon the successful completion of the following :

Reference Check : verification of work performance and employment history

Background Check : A State of California, Department of Justice criminal background check;

Driving Record : A State of California DMV driving record printout will be required.

Upon successful completion of the background check, candidates must complete the following before final appointment :

Medical : A clear physical screening will be required.

Work Eligibility : The District participates in E-Verify to confirm authorization to work in the US.

Failure to meet these pre-employment requirements will be grounds for withdrawal of the conditional offer of employment.

Probationary Period : A probationary period of one (1) year is the final phase of the selection process.

Benefits For Full-Time Employees :

Full-time employees receive generous medical, dental, life, disability, and vision benefits.

The District participates in the California Public Employees Retirement System (CalPERS). New members in the CalPERS system will receive a retirement formula of 2% at 62. Applicants who meet the CalPERS requirements for a "classic member" will receive a retirement formula of 2% at 55.

All employees of the District participate in the Medicare portion of Social Security.

Full-time employees receive generous vacation, holiday, and sick leave allowances.

RIGHT-TO-WORK VERIFICATION

Documentation verifying the candidate's legal right to work in the United States will be required and shall be presented upon hire.

ABOUT THE CSD

The Cosumnes Community Services District serves an estimated 200,000 south Sacramento County residents in a 157-square-mile area. Its award-winning parks and recreation services - including the operation of more than 100 parks - operate exclusively within the Elk Grove area of the District. The Cosumnes CSD provides fire protection and emergency medical services throughout the District, including the cities of Elk Grove and Galt and unincorporated areas of south Sacramento County.

Our Vision : Be an innovative, inclusive, and intentional regional leader committed to providing exceptional services that exceed expectations and enhance the quality of life of those we serve.

Our Mission : The District is dedicated to enhancing the quality of life of the residents, businesses, visitors, and employees within our diverse community by protecting lives, property, and the environment through superior fire suppression, emergency medical services, fire prevention, and special operations response; and by providing parks and recreation services through well-maintained parks and recreational opportunities for health, wellness, and social interactions.

Our Values :

Safety & Mitigating Risk - We protect District employees, as well as mitigate risk and exposure of the District and the public.

Financial Responsibility - We are an accountable, transparent, and stable agency that provides quality services through progressive innovations.

High-Quality Workforce - We develop and train a high-quality workforce with an emphasis on professionalism, diversity, equity and inclusion, succession planning, competency, and organizational growth.

Service to the Community - We deliver the highest levels of service to the residents, visitors, and businesses within the District.

Diversity, Equity & Access - We ensure diversity, equity, and inclusion in all aspects of District work.

THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS ANNOUNCEMENT MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

The District is an equal-opportunity employer. It is our policy to provide equal employment opportunities to qualified individuals without discrimination on the basis of race, color, religious creed, national origin, gender, gender identity or gender expression, sex, sexual orientation, age, disability, medical condition, genetic information, covered veteran / military status, marital status or any other status protected by federal or state law.

Salary : $27 - $38

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