What are the responsibilities and job description for the Medical Records Director position at Cottage Grove Post Acute?
Job Title: Medical Records Coordinator
About the Role
The Medical Records Coordinator is responsible for assisting in organizing, planning and directing the medical records department in accordance with established policies and procedures. This includes maintaining minutes of meetings, filing as necessary, and developing a good working rapport with interdepartmental personnel.
Key Responsibilities
- Maintain accurate and up-to-date medical records in accordance with established policies and procedures.
- File resident charts and medical records in a timely and efficient manner.
- Retrieve resident records manually or electronically and deliver them as necessary.
- Assist in recording incidents/accidents and file reports accordingly.
- Abstract information from records as authorized/required for insurance companies, Medicare, Medicaid, VA, etc.
- Index medical records as directed by the medical records/health information consultant.
- Collect, assemble, check and file resident charts as required.
- Assist MDS Coordinator in scheduling assessments in accordance with current facility and OBRA guidelines.
Supervisory Requirements
This position has direct reports. The Medical Records Coordinator must be able to supervise staff, take disciplinary measures when necessary, and maintain census and report status changes.
Education and Qualifications
The ideal candidate will possess a high school diploma or GED, be able to type at least 45 words per minute, and have a working knowledge of medical terminology, anatomy and physiology, legal aspects of health information, coding, indexing, etc.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Medical Records Coordinator works in office areas as well as throughout the facility, moves intermittently during working hours, and is subject to frequent interruptions. They may work beyond normal working hours, weekends and holidays, and on other shifts/positions as necessary.
