What are the responsibilities and job description for the Designated Manager position at Cottages Group?

Purpose of your job position

The primary purpose of your job position is to oversee and manage direct care staff who provide direct care and assistance with the day-to-day activities of each individual supported. Such duties must be performed in accordance with current federal, state, and local standards, guidelines, and regulations that govern our program. Staff must also follow all company policies and procedures that apply to their job performance.

Job Functions

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Duties and Responsibilities

Designated Manager will be responsible for :
Manage and coordinate direct care staff schedule. Must determine programs staffing requirements, and make recommendations to the Director concerning employee performance, dismissals, transfers, new hires, etc.
Manage that all staff assigned to you comply with the written policies and procedures of the Company.
Manage that all employees assigned to your program are fully trained; Manage that all training documentation is completed and submitted to the office prior to the staff working unsupervised in the program.
Attend all in-service classes and meetings and ensure attendance by all staff.
Participate in all employee performance evaluations and submit a report to the administrator as requested.
Manage that the individuals supported in the program have all necessary medications and medications are ordered / re-ordered in a timely manner; this includes new admissions.
Manage that all individual files are up to date and in program books as required.
Ensure that the residents are seeing all appropriate medical professionals.
Manage that all medical paperwork and information is directed towards proper personnel.
Coordinate team meetings as required.
Manage that there is an available staff for assisting individuals when they wish to attend community activities.
Manage that all shifts are covered.
Responsible for submitting corrected payroll information to Payroll Specialist (Iyana Thompson).
Manage that grocery orders are completed and turned in on time and that the groceries are delivered. From time to time Designated Manager may have to go to grocery store to purchase certain items.
Manage that all incident report forms are correctly completed, and forwarded to the Director and IDT as required.
Address all issues and concerns from staff / residents / guardians / case mangers etc., notify Director as necessary.
Attend trainings; help the Director prepare the training log.
Attend and participate in continuing education programs as required by Director.
May be required to work after hours during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
Communicate effectively with the managerial positions, part and full time staff, and other supervisors.
Manage all housekeeping duties; Designated Manager will also ensure that the program is maintained in a clean and safe manner at all times with the assistance of the Direct Support staff.
Typical work schedule will be 7am-3pm Mon-Fri; this schedule by no means outlines the only hours a Designated Manager will be expected to work. The needs of the individuals supported and the program will supersede any / all typical work schedules and it will be expected that the Designated Manager is flexible in their work schedule to accommodate the changing needs of the program and individuals supported.
Designated Manager will be expected to be available after hours during the week for emergencies and to rotate being On-Call for the weekend with other Designated Managers. When doing an On-Call weekend you will be responsible for a designated group of sites for that weekend.

Working Conditions

Works in the residential program and is required to move frequently throughout the building and grounds. May have a specified work desk or area. Will be required to assist individuals as needed in each of these settings. May need to transport individuals supported in staff vehicle. May be subject to hostile and emotionally upset individuals, family members, personnel and visitors as situations arise. May be subject to slippery conditions on the grounds due to weather. May be exposed to reactions from dust, disinfectants, tobacco smoke, and other air contaminants. May be exposed to bloodborne pathogens, including TB and Hepatitis B viruses. May be subject to the handling of and exposure to hazardous chemicals.

Advancement opportunities are available frequently!

Benefits :

401(k) after 1 year (with employer Match up to 4%)

Affordable Dental, Vision, and Health insurance (1st of the month after 60 days of employment)

Employer Paid Life insurance

Paid time off regardless of weekly hours worked

Referral bonuses

Yearly service bonuses

Yearly active driver bonuses

Holiday and Birthday gifts

Requirements

Working Conditions

Required

Must meet Designated Manager qualifications in accordance with the 245D requirements by one of the following :

4-year degree in a human service field and a minimum of 1 year direct care experience

2-year degree in a human service field and a minimum of 2 years direct care experience

Diploma / certificate from Post-Secondary School in a human service field and a minimum of 3 years direct care experience

Minimum of 4 years direct care experience under the supervision of a Designated Manager

Minimum of 3-years of progressively responsible supervisory and personnel management experience in Human Services.

Preferred

Ability to develop, implement and evaluate client programming

Ability to problem solve and conduct scheduling assessments for team members

Knowledge of states and federal requirements as they pertain to the 245D regulations

Strong written and oral skills

Experience with budgeting / financial management

Specific Requirements

Must possess a current, unencumbered driver's license in this state.

Must be able to read, write, speak, and understand the English language.

Must possess the ability to make independent decisions when circumstances warrant such action.

Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies / personnel, and the general public.

Must possess leadership and supervisory ability and the willingness to work harmoniously with other personnel.

Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies and procedures, etc., that are necessary for providing quality care.

Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult residents or situations.

Must be willing to seek out new methods and principles and be willing to incorporate them into existing practices.

Must be able to relate information concerning a resident's condition.

Must not pose a direct threat to the health or safety of other individuals in the workplace.

Physical and Sensory Requirements

With or Without the Aid of Mechanical Devices)

Must be able to move frequently throughout the workday.

Must be able to speak and write the English language in an understandable manner.

Must be able to cope with the mental and emotional stress of the position.

Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.

Must function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.

Must meet the general health requirements set forth by the policies of this program, which include a medical and physical examination.

Must be able to relate to and work with the disabled, emotionally upset, and, at times, hostile individuals in the program.

Must be able to push, pull, move, and / or carry a minimum of eighty (80) pounds a minimum distance of ten (10) feet.

Salary Description

20-$24

Salary : $20 - $24

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