Site Coordinator - Alzheimer's Day Respite Program

Title: Site Coordinator - Alzheimer's Day Respite Program

Hours: Part-time, 35 hours a week (Monday - Friday 8:30 am - 4:00 pm)

Classification: Non-exempt, Hourly

Department: Social Services/Adult Day Respite Program

Accountability: Adult Day Respite Manager (COA Office)

Salary Range: $26.00 - $28.00 per hour

PROGRAM SUMMARY: The Adult Day Care program provides daycare services for seniors (Age 60 ) who are functionally or cognitively impaired by providing the emotional, mental, and social stimulation that is necessary to help them remain independent and healthy. Daily social and recreation activities include arts and crafts, entertainment, group discussions, light exercise, visits from school children, a nutritious lunch, and a light snack.

POSITION SUMMARY: With general supervision from the Day Program Manager, the Day Program Site Coordinator is responsible for the implementation and ongoing coordination of activity programs and meal service. While working in collaboration with the Site Assistant, the Site Coordinator will provide guidance to the Site Assistant and Volunteers in order to support participants with increased access, participation, and satisfaction with the program. The Site Coordinator is responsible for working as part of a team to deliver a program that keeps participants as active and engaged as possible with a wide variety of activities in a friendly, respectful, and caring setting. Strict attention to safety and organizational details are critical so that participants receive exceptional care, ensuring we have the trust of family caregivers and are in compliance with state licensing regulations. Excellent communication skills and empathy are essential. The ability to multi-task and to remain proactive and positive in thoughts and actions are important to success. The Site Coordinator will communicate with clients’ designated responsible party on an ongoing basis and will act as the main point of contact for on-site interactions with licensing auditors, entertainers, volunteers, families, visitors ,and rental facility staff at the direction of the Program Manager.

RESPONSIBILITIES:

Daily Program

• With support from site assistant(s) and volunteers, plan, organize and implement all programs and activities, including social, physical, cognitive, nutritional, and other supportive services; conduct program activities as needed.
• Lead activities while remaining constantly aware of clients’ whereabouts, recognize cues and be able to quickly redirect behavior of individuals and the group to maintain safety.
• Support with activities of daily living (ADLs) such as using the restroom, assistance with eating, and general ambulation.
• Create and post a monthly and daily calendar of events; highlight special events to share with clients and prospects; facilitate volunteer recognition and client celebrations.
• Oversee the program set up, morning coffee/tea service, noon meals and end-of-day cleanup, ensuring all sanitizing and food handling protocols are followed by staff and volunteers.
• Demonstrate knowledge of each client as an individual and maintain client confidentiality; consider client interests and life stories when developing activity calendar
• Complete observational visit assessments for potential clients and provide Manager with recommendations for dis/enrollment
• Coordinate tasks for Site Assistant and Volunteers; include activity facilitation, food and beverage preparation, and provide on-the-job training as necessary
• Coordinate visiting student/intern on-site duties; report any concerns to supervisor

Administrative

• Assist Day Program Coordinator in initial and bi-annual Care Plans for every client
• Provide ongoing documentation on Client Progress notes; report client change in condition to client’s responsible party, provide follow up as needed and elevate concerns to Manager as needed
• Direct client to COA office for additional resources as needed
• Accurately record all client and volunteer hours; submit sign-in sheets to COA office weekly
• Support Manager in maintaining organized and complete charts for all clients and volunteers per licensing regulations and AAA contract; provide required documents to COA office within required time frame
• Work with Site Assistant to conduct routine inventory and timely submission of all supply orders and receipts

Communication & Marketing

• Recruit, screen and schedule all entertainers
• Respond to concerns and complaints in a professional and caring manner; elevate issues to supervisor when appropriate
• Respond within one program day to telephone and/or email communications from client families, volunteers and COA staff
• Attend (unless noted as optional) scheduled staff meetings and trainings; maintain required certifications and continuing education hours
• Be dependable, reliable and on time according to schedule; demonstrate flexibility in work schedule when necessary to ensure adequate coverage at all day program sites
• Submit pictures and stories for use in Sonoma Seniors Today publication, social media posts and fundraising appeals on an on-going basis; ensure photo release is on file for all subjects
• Effectively describe and market the day program to general public as needed

Safety & Compliance

• Facilitate quarterly disaster and elopement drills; keep accurate documentation of all drills on file with disaster plan
• Facilitate monthly water checks at all accessible faucets (permitted temp range is 105-120 degrees); if temperature not in range report concerns to rental facility staff and supervisor; post caution signs as needed
• With training exhibit knowledge of licensing regulations and work with the Program Manager to monitor compliance on an ongoing basis; communicate with LPA during licensing visits and submit follow up as needed; elevate concerns and provide reports to Manager in a timely manner
• Exhibit knowledge of Area Agency on Aging unduplicated client goals and program’s scope of service; follow monitoring checklist in preparation of annual visit
• Maintain a safe and secure environment for all staff, clients, volunteers, and guests; immediately report concerns to supervisor; never leave clients unsupervised
• Demonstrate knowledge of infection control, i.e. adequate hand-washing, blood-borne pathogens procedures, and universal precautions; enforce infection control at all times when supporting clients, volunteers, and visitors; follow current Covid19 policy and procedures

REQUIREMENTS, EXPERIENCE & SKILLS:

• Must be at least 18 years of age
• Must possess a Bachelor’s Degree
• Complete and maintain Certified Dementia Practitioner credentials
• Knowledge, skills and experience in working with frail seniors
• Knowledge, skills and experience working with persons with memory loss or other mental impairment
• Ability to communicate clearly and with sensitivity, both verbally and in writing, with family caregivers, co-workers and public.
• Bilingual skills (Spanish/English) highly desirable
• Able to work independently, as a team member, and as a team leader.
• Able to operate standard office equipment, including laptop computer, printer/copier/scanner, and smart phone.
• Proficiency with computers, internet, and software applications, including COA timekeeping, Google email, calendar and docs, activity planning sites, and caregiver resource sites.
• Must have the ability to provide own transportation.
• Able to adhere to Council on Aging policies and procedures
• Must pass a criminal background check
• Must pass a pre-placement physical and TB test*
• Must obtain and maintain a current certification for Adult First Aid

• Required by State of California Community Care Licensing– no exceptions

TYPICAL WORK CONDITIONS:

Work is performed within a designated space at a Senior Center or similar facility. Involves direct interaction with COA clients, their family members, employees, and volunteers. Requires sitting; standing; climbing steps; walking; ability to manipulate tools, controls, and keyboards; ability to write, ability to lift up to 25lbs.

The following information describes the physical activity required to perform the job:

Company Benefits:

• Over 15 different Healthcare plans from 4 companies including Kaiser, Sutter, Western Heath Advantage, and Anthem. HSA plans are also available
• Dental Insurance, Vision Insurance, Life Insurance, and Aflac Plans
• 401k plan with up to 4% matching
• 13 paid holidays for all regular employees
• Wellness Plan
• 2 weeks vacation per year

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