What are the responsibilities and job description for the Executive Assistant, Development and Corporate/CEO Programs position at Council on Foreign Relations?
Overview
Founded in 1921, the Council on Foreign Relations (CFR) is a leading nonprofit membership organization, research center, and publisher, with headquarters in New York, an office in Washington, DC, and programs nationwide. It is dedicated to increasing America's understanding of the world and contributing ideas to U.S. foreign policy. CFR's 5,000 members are leaders in international affairs and foreign policy. CFR also publishes Foreign Affairs, the preeminent magazine on global issues, and provides up-to-date information about the world and U.S. foreign policy on its award-winning website, CFR.org.
The Executive Assistant, Development and Corporate/CEO Programs (EA) will work as part of the Development and Corporate and CEO Programs teams, providing support to CFR’s VP and Chief Development Office and VP of Corporate Member Relations (the principals) and assisting with organizing team meetings and initiatives. The EA will serve as a main point of contact in both the Development and Corporate departments, triaging important updates to the appropriate team members. In addition, the EA acts as a liaison with other departments, especially the Executive Office. The EA is a key presence for the departments and will work full-time onsite in CFR’s New York offices. This position requires a high level of discretion and confidentiality and the ability to manage relationships both internally and externally.
The major responsibilities of this position will include (but are not limited to):
- Act as first point of contact for Development and the Corporate and CEO Programs departments, acting as a resource for employees and helping them figure out who to contact about various issues/questions
- Provide support to the VP and Chief Development Officer and the VP of Corporate Member Relations in matters including calendar maintenance, expense reports, contract review, invoices, travel schedules, correspondence, and document management. Provide support for senior department leaders for expense reports and invoices.
- Manage departmental budgets, collecting inputs from relevant department members, inputting data into CFR finance platforms/databases, and updating principals and other team members regularly on revenue and expenses
- Attend meetings with the principals, when appropriate, and take notes for follow-up and/or circulation
- Manage action items for the principals and assist with tracking priorities for the departments to ensure cohesion across sub-teams
- Manage department calendars and schedule team meetings, taking minutes, and circulating notes to the respective team
- Draft communications and/or other documents, including outreach emails and letters to members and prospects
- Provide a bridge for smooth communication from/to the principal’s offices with leaders and staff across the organization; build important internal and external relationships important to facilitate departmental success
- Provide project support as requested, including researching vendors and making recommendations
- Manage guest meeting logistics and greet guests upon arrival for in-person or virtual meetings
- Support both departments with coverage for in-person events or other all-hands-on-deck situations
- Perform any other duties or tasks as assigned or required
Qualifications
- 5 years of relevant experience
- Bachelor's degree preferred, but not required
Required Application Materials
Please submit a résumé and cover letter stating your interest in the position.
Compensation and Benefits
The full-time annual compensation range for this position is $75,000 – $85,000 depending on experience.
In addition to competitive salaries, the Council on Foreign Relations offers a benefits package that is among the best offered by nonprofit institutions today, including an award-winning health and wellness program, an on-site fitness center, and generous leave policies and health insurance programs.
About CFR
The Council on Foreign Relations (CFR) is committed to fostering a foreign policy community in the United States that is more representative of American society, recognizing that diverse backgrounds and perspectives contribute to broader, more informed participation in the foreign policy debate and lead to an enhanced understanding of the world and the United States’ role therein. To that end, CFR is dedicated to continuing to advance diversity, equity, and inclusion (DEI) throughout its work and workplace by building a more diverse membership and staff, producing and dispensing thoughtful analysis on a broad range of foreign policy issues, and developing relevant, wide-reaching programming that also serves to expand the foreign policy talent pipeline to underrepresented populations.
The Council on Foreign Relations is an equal opportunity employer and actively seeks candidates from a diverse background.
Salary : $75,000 - $85,000
