What are the responsibilities and job description for the Health Information Management Technician position at Counseling & Recovery Services, LLC?
Do you enjoy making a difference in the lives of patients and your community? Come join our community here at Counseling & Recovery Services of Oklahoma. Where building better lives happen daily!
Counseling & Recovery Services of Oklahoma provides mental health and substance abuse treatment, physical health care management and wellness services for over 5,000 children and adults annually. We are Oklahoma's only community mental health center certified in the Sanctuary model of care. Using this model, the agency provides trauma-informed care helping to create an environment of safety, identify and manage emotions, process loss and help clients create a future of growth and change. Due to tremendous growth, we are hiring a Health Information Tech at our Tulsa location. As a member of our CRS team, you will have the opportunity to improve the quality of life for our patients by delivering one-on-one clinical guidance and support.
- Competitive 2024 Market Value Salaries.
- 4% 403B Employer "Gifted" Contribution.
- 3% Merit and 4% Bonus Increase Potential.
- 10 Paid Holidays, and 2 Floating Holidays.
- Up to 4 weeks Vacation time.
- Gym Membership Stipend.
- Affordable Medical, Dental & Vision Plans.
- Employer-paid Life Insurance.
- Employer-paid Long Term Disability.
- Continuing Education Stipend up to $500.
Special Knowledge, Skills and Abilities:
- Basic computer knowledge and basic ability to use Microsoft software - email, Excel spreadsheets and Word.
- Ability to use a computer keyboard.
- Good oral and written communication skills.
- Ability to stand or sit and scan documents into the electronic medical record system.
- Ability to indexing records into the proper location within the EHR.
- Ability to identify where various documents will go within the EHR system.
- Ability to establish and maintain professional working relationships with clients, administration, clinical staff, support staff and the general public.
- Ability to maintain the strictest confidentiality guidelines for interactions regarding client information.
- Ability to compose letters and other correspondence in a professional manner.
- Ability to work well under pressure meeting deadlines with efficiency and consistency while maintaining a balance between good physical and mental health and the job requirements.
- Must be able to travel from on CRSOK office to another on occasion in order to perform various medical record maintenance and review activities.
Example of Position Responsibilities:
- File or scan all information into paper or electronic medical records according to the approved record filing order (including lab, outside records, correspondence, progress notes, and other loose reports.)
- Scan paper documents into electronic health record system meeting daily requirements for records to be current.
- Prepare new charts, repair or replace damaged charts, thin charts and prepare new volumes for long term clients as needed.
- Assists with archiving charts as necessary. Archives charts according to the record retention program. Updates retention dates for readmitted clients, disclosures and other regulatory purposes.
- Retrieve records from off site storage for release of information, readmits, and other reasons according to procedure.
- Updates client information in the electronic health record; including but not limited to client demographics and discharge information.
- Processes release of information requests according to procedure and in accordance with state and federal regulation. Assists clients and staff with proper completion of consent to release information forms.
- Maintains accurate disclosure logs, both in EHR and Excel spreadsheet.
- Processes chart closures according to procedure.
- Maintain an accurate chart tracking system; assures records are returned to the department according to procedure.
- Covers the reception desk duties when needed.
- Perform other duties as assigned by the Medical Records Director.
Other Duties: Perform other duties as assigned by Supervisor.
Physical Requirements: Must be able to move from location to location, bending, stooping, lifting 25 pounds, communicate clearly, prepare written communications, present information to other employees, process complex information within established procedures/programs, enter data to various programs. Must be able to climb stairs and access non-handicapped equipped residences/facilities.
Drug Free Workplace Policy
This job is classified as a “safety-sensitive” position as defined by the Oklahoma Medical Marijuana and Patient Protection Act. Possession of a medical marijuana license does not exclude any applicants; however all employees are subject to the Counseling & Recovery Services of Oklahoma Drug Free Workplace Policy.
EEO/AA Employer/Vet/Disabled
Salary : $18
