Payroll Clerk

Position Type :

Secretarial / Clerical / Payroll

Date Posted : 11 / 12 / 2024

Location : DISTRICT

Date Available : ASAP

Closing Date : 01 / 17 / 2025

Payroll Clerk

Primary Purpose

Under the direct supervision of Director of Business Operations , to administer the school district's payroll function, including developing reporting procedures and internal controls; implementing procedures and processes; ensuring the accuracy of payroll-related data and compliance with school district and regulatory agency requirements and guidelines.

Essential Functions

• Inputs and processes payroll information in accordance with established practices; assuring accurate program and funds distribution for timely and accurate payment of district employees.
• Authorizes manual payroll checks for the purpose of resolving problems and meeting special compensation requirements.
• Inputs and maintains all information into the payroll processing system regarding federal and state taxes, as well as all deductions (e.g., retirement, health insurance, dues).
• Sets up and maintains direct deposit system to ensure proper deposits of payroll checks.
• Coordinates with district personnel for the purpose of setting up and maintaining payroll services and / or programs.
• Develops reporting procedures and internal controls for timely and accurate completion of municipal (town), federal and state reporting requirements.
• Implements assigned programs and projects for the purpose of conforming to administrative, state and / or federal requirements.
• Recommends policies, procedures and / or actions for the purpose of providing direction for meeting the district's payroll objectives.
• Researches discrepancies of payroll information and / or documentation for the purpose of ensuring accuracy and implementing corrective measures, as necessary.
• Updates payroll information (e.g., changes to wages / salaries, deductions) annually as needed.
• Prepares and distribute all annual tax information (i.e., W-2 statements).
• Inputs information regarding attendance for posting and reporting.
• Composes a variety of materials (e.g. reports, memos, letters, procedures, manuals, etc.) for the purpose of documenting activities, providing written reference and / or conveying information regarding expenses, balances, etc.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.

Note : The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Knowledge, Skills and Abilities

Physical and Mental Demands, Work Hazards

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to :

FLSA Status : Non-exempt

Attachment(s) :