Accounts Payable Specialist

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Primary Purpose

The Accounts Payable Specialist is responsible for performing accounting and clerical tasks related to the efficient processing of accounts payable transactions. Responsible for payment for goods and services in an efficient, accurate, and timely manner while maintaining adequate financial controls and satisfactory financial records.

Essential Duties and Responsibilities

• Complete 3-way matching of invoices to goods received to Purchase Orders.

• Follow accounting department guidelines to ensure accuracy of inventory and the correct recording of company costs and expenses. This includes, but is not limited to:

• Review receiving done by store and Warehouse personnel.

• Maintain acceptable variance tolerances.

• Archive correct supporting documentation.

• Obtain required approvals.

• Address all vendor inquiries and foster positive vendor relationships.

• Research and resolve invoice discrepancies and issues.

• Monitor accounts to ensure payments are up to date.

• Maintain all accounts payable reports, spreadsheets, and corporate accounts payable files.

• Assist in month-end financial statement preparations.

• Provide supporting documentation for audits.

• Prepare monthly, quarterly, and annual vendor statement reconciliations.

• Identify appropriate company resources to resolve issues that negatively impact inventory valuation and corporate expenses including, but not limited to, receiving, item costing, POs, EDI, POS, and the Epicor SW program.

• Identify and resolve problems that increases operational efficiency.

• Create and monitor reports.

• Address concerns raised by internal or external customers.

• Foster positive working relationships between the associates, stores, and customers.

• Work effectively with departments throughout the organization.

• Scan and research invoices in Docuware.

Other Duties and Responsibilities

• Prepare analysis of accounts.

• Comprehensive knowledge of the products Coastal Farm sells.

• Perform daily cleaning – such as, but not limited to, vacuuming, replacing full trashes with new trash bags, and sweeping.

• Other duties assigned as needed.

Qualifications

• Familiar with accounts payable processes.

• Familiar with operating a computer system (including email) and experience using Microsoft Office and Excel.

• Proven organization and prioritization skills.

• Ability to exercise discretion and maintain confidentiality.

• Proven written and verbal communication skills.

• Proven interpersonal skills.

• Ability to adapt to rapidly changing work environments and to shift priorities accordingly.

• High School Diploma or equivalent combination of education and experience.

• Previous accounting experience preferred.