Administrative Assistant, Women's Center (Grant Funded) Part-Time

Job Summary

This individual is the first contact with participants and visitors to The Women’s Center providing a welcoming, friendly and helpful environment. Answers and responds to phone and email inquiries that come through main number and email address. Makes referrals as appropriate. Provides administrative support to the employees of The Women’s Center, schedules appointments and reminders, prepares office correspondences, promotes the programs, services and events and maintains employees’ calendars. Schedules, organizes and hosts workshops, i.e. divorce workshops, financial literacy, etc. Maintains communication and schedules for The Women’s Center volunteers. Schedules appointments for participants to meet with volunteers. Maintains participant records and documents services in electronic databases. Serves as a member of The Women’s Center Team. Qualifications - Education High School graduate and 1-2 years secretarial experience.

Qualifications - Experience Minimum of 5 years administrative office, business and technology experience with focus on office management, organization and human relations / customer service skills. Qualifications - Skills Technology proficient in Microsoft Office Suite, Google Docs, social media platforms, virtual platforms, website management and ability to learn proprietary software programs.

Knowledgeable about Morris County social service resources.

Ability to build rapport and communicate effectively with people of diverse backgrounds and needs.

Dependable, self-directed, flexible, organized and able to act with independent judgement.

Ability to work in a team-oriented environment and be flexible to work varying hours at times to meet participant and program needs.

Ability to maintain a high level of confidentiality and work independently when needed.

Work Hours 24 hours a week .

Mon- Thursday 9 : 00am -3 : 00 pm

Some evenings as required not to exceed 24 hours a week.