Secretarial Assistant

Secretarial Assistant

Division of Park Operations, Department of Parks and Recreation

Organizational Overview:

The Bergen County Division of Park Operations oversees the management and maintenance of six county-owned golf courses, which make up ten percent of the county’s total parkland. These courses offer residents and visitors an affordable and accessible golfing experience

Job Description:

This employment opportunity is to serve as the Secretarial Assistant to the Division Director of Golf. Under direction, performs complex and responsible clerical work of a varied nature requiring thorough knowledge of the rules and regulations of the division; does related work as required.

Job Responsibilities:

• Reviews, sorts and routes incoming correspondence and personally prepares letters on routine matters entailing a comprehensive knowledge of division programs, objectives, standards, policies and procedures
• Prepares administrative correspondence, memoranda, and statements on behalf of the division directors and their respective staff
• Sees that pertinent material is obtained from the files and other sources, arranges it in usable form and prepares memoranda and summaries as required
• Maintains a schedule of appointments and the daily engagement calendar of the division director
• Prepares agenda of meetings and takes and puts into official form the minutes of meetings
• When authorized, reviews, prioritizes and responds to voicemails and various correspondence on behalf of the director
• Makes arrangements to hearings, conferences and meetings for the division director
• Maintains mailing lists in current conditions
• Maintains confidential correspondence, follow ups and other records and files
• Other duties as assigned

Schedule:

· Full time (40 hours/week)

· Overtime as needed

Education Requirements: Successful completion of a two-year program at an accredited college or university in administration

Other Requirements:

• Five (5) years of experience in the capacity of a secretary to an executive or administrative official
• Proficiency in Microsoft Office Suite, including Teams, Word, and Excel programs.
• Strong interpersonal and communication skills (written and verbal).
• Ability to work well in a cooperative, team-oriented environment.
• Effective multi-tasker with strong organizational skills.
• Discretion and confidentiality.
• Valid New Jersey Driver’s License.

What we offer:

· Health, Dental, and Vision Coverage

· Enrollment into the state pension system

· Life, Short-term Disability & Long-term Disability coverage

· Generous Paid Time Off

· Competitive hourly wages

· Voluntary Deferred Compensation Plan

· Tuition Reimbursement

· Employee Assistance and Employee Wellness Programs

Please send resume and employment application to resume@bergencountynj.gov - put in subject line job applying for, thank you.

The County of Bergen is an Equal Employment Opportunity (EEO) Employer.

It has been and will continue to be a fundamental policy of the County of Bergen not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws.

This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Customer service: 5 years (Preferred)

Work Location: In person