Account Specialist

COUNTY OF BUCKS

POSITION SUMMARY:

Responsible for Accounts Payable, Creating Purchase Orders, Receiving Invoices, Vendor Correspondence, Maintaining Spreadsheets and Scanning documents for Neshaminy Manor. Processing of all Payroll Functions in Kronos timekeeping transmitting to Lawson/Info for the bi-weekly County payroll.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Receiving on all accounts payable invoices for medical/surgical and consumable supplies in Lawson/Info system.
• Corresponding and coordination with vendors for supplies and services, obtaining quotes, product information and handling discrepancies.
• Creation of Purchase orders in Lawson/Infor working in conjunction with the County Purchasing department.
• Posting and maintaining of detailed spreadsheets on all purchases including reconciliation of expenses to the General Ledger.
• Scanning of all invoices for nursing home records for the annual State cost report.
• Prepares and enters weekly and bi-weekly payroll information from timesheets to computer in Kronos, then transmitting to Lawson/Infor.
• Maintains Kronos system, facilitate and implementation of new system modules including test scenarios, researching issues to find solutions and department head/supervisor training.
• Support and development of all modules of Kronos including Advance Scheduler, Super-User interfacing, employee records, modifying personnel profiles and transaction analysis.
• Assist Finance Manager for the quarterly Payroll Based Journal transmission for CMS State reporting.
• Back up to Procurement Administrator with bids, quotes and supplies ordering.
• Business Office related duties such as assisting residents with obtaining trust account monies, back up receptionist and other duties as assigned.

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any combination of experience and training which affords the applicant an opportunity to gain the above listed knowledge, skill and ability.

• High school diploma or equivalent. College Business and Computer courses preferable.
• Knowledge of Kronos Navigator and Classic payroll preparation and various Kronos module applications such as Advanced Scheduler preferable.
• Knowledge of Lawson/Infor purchasing and payroll modules.
• Minimum of five-year computer experience including Microsoft Word, Excel, Office and Office.
• Advanced computer analytical skills utilizing various program applications such as Adobe Reader and Editor, Power Point, etc.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Ability to calculate figures and amounts such as discounts, interest and percentages.
• Ability to analyze complex written routine reports and correspondence.
• Ability to speak effectively with residents, county employees and general public.
• Knowledge of office equipment such as copiers, printers, fax machines, calculators, scanning devices, etc.
• Confidentiality in all aspects of payroll and in HIPAA compliance.

Job Details