What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at County of Chester, PA?

Salary : $37,532.04 Annually

Location : Justice Center - West Chester, PA

Job Type : Full Time, Non Exempt

Remote Employment : Remote Optional

Job Number : 03397

Department : District Attorney

Division : District Attorney

Opening Date : 12 / 31 / 2024

Weekly Hours : 35

Shift : 8 : 30 am - 4 : 30 pm

Summary

The SSS V provides advanced administrative support and clerical duties within their respective department. This person must have excellent organization, computer and typing skills.

A criminal background check is required.

Essential Duties

Process incoming files.
Type letters to defendants and defense attorneys with instructions regarding their case.
Type stipulations, court orders and other legal documents.
Process adult probation department requests for petitions for removal and ARD extensions.
Type ARD hearing list and Email it to Court Administration and Adult Probation.
Type general correspondence regarding cases.
Transcribe preliminary hearing tapes, 9-1-1 calls, wire taps, due diligence letters, etc.
Copy police reports and forward to defense attorneys.
Provide court orders, petitions, cost sheets, etc. to other courthouse departments.
Process continuance requests.
Create boards and exhibits for trials.
Enter information into the Court Management System database.
Maintain monthly statistics.
Maintain all current files and prepare files for disposal when defendant's probation is completed.
Create and maintain database / tracking system of forfeiture files and cases.
Handle miscellaneous questions and issues that arise on a day-to-day basis from attorneys and other support staff.
Order and distribute office supplies.
Run errands within and outside courthouse.
Back-up to secretary, as required.
Must be able to comprehend and implement the Rules of Criminal Procedures as they relate to office procedures.
Paralegal skills preferred but not required.

Qualifications / Preferred Skills, Knowledge & Experience

Qualifications / Requirements :

High School Diploma or General Education Degree (GED).

Minimum of one year of general office experience.

Intermediate skills in using a personal computer and various software packages

Excellent verbal and written communication skills.

Strong typing skills (minimum of 55 wpm).

Ability to use office machines (fax, copier, calculator, etc.).

Strong interpersonal skills.

Proficiency in grammar and spelling.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

This position may require a general understanding of human resource guidelines.

Ability to work as part of a team.

Flexibility.

Ability to interface effectively with all levels of County management.

Preferred Skills, Knowledge & Experience :

Associate's degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.

Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.

At least two years of customer service experience.

Ability to establish priorities and carry tasks to completion.

Excellent ability to handle and resolve recurring problems.

Ability to multi-task.

Ability to use all office equipment.

Accurate and detail oriented.

Excellent time management and organizational skills.

Strong knowledge of county policies and procedure.

Additional Information

Computer Skills :

To perform this job successfully, an individual should have :

Intermediate to Advanced Microsoft Office skills

Intermediate to Advanced Word skills

Intermediate to Advanced Excel skills

Intermediate to Advanced Access skills

Intermediate to Advanced PowerPoint skills

PeopleSoft skills (Financial and / or HR) or the ability to learn PeopleSoft

Basic to Intermediate Microsoft Outlook skills (Email and Calendar)

Basic skills to use the Internet for research purposes

Basic Court Management System software skills or the ability to learn CMS

The County of Chester offers comprehensive benefits to our employees.

What is your highest level of education?

No formal Education

High School Diploma or GED

Associates Degree

Bachelors Degree

Masters Degree

Doctorate or higher (includes Juris Doctorate and Medical Doctorate)

Are you proficient in Microsoft Excel, Word, Outlook, and data entry?

How many years of clerical experience do you have? (clerical skills involve : customer service, communication, filing, organizational and computer skills)

None

less than 1

Required Question

Salary : $37,532

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