What are the responsibilities and job description for the Family Court Clerk position at County of Chester, South Carolina?
Family Court Clerk
POSITION SUMMARY:
Responsible for performing a range of duties within the Family Court office of the Chester County Clerk’s of Court’s office, including but not limited to the entry, copying and scanning of orders, clocking orders, taking payments, assisting attorneys, assisting Judges, answering phone calls, writing orders, making labels and folders, assisting in Family Court during rules day and any other duties assigned within the Clerk’s office, including cross-training in all areas of Family Court.
Responsible for performing a range of duties within the Family Court office of the Chester County Clerk’s of Court’s office, including but not limited to the entry, copying and scanning of orders, clocking orders, taking payments, assisting attorneys, assisting Judges, answering phone calls, writing orders, making labels and folders, assisting in Family Court during rules day and any other duties assigned within the Clerk’s office, including cross-training in all areas of Family Court.
ESSENTIAL FUNCTIONS:
This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.
This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.
Key Responsibilities
- Prepare dockets for the upcoming terms of Family Court, including sending out notifications.
- Maintains accuracy of all Family Court records.
- Takes notes during Family court of the final disposition of the cases.
- Clocks and Scans all documents received into the proper case.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience:
- High school diploma and/or GED equivalent.
- Two (2) years of clerical experience that includes providing customer service in person or via the telephone.
- Experience in a public agency or legal environment is preferred.
Required Knowledge and Skills
- Knowledge, Skills and Abilities of: Standard business computer applications, including but not limited to typing.
- Modern office practices and procedures, including filing and operating office equipment including but not limited to computers, printers and scanners.
- Proper customer service practices and telephone etiquette.
- Correct English usage, including grammar, spelling and punctuation.
- Principles and practices of sound business communication, through speech and writing.
- Strong organizational skills to manage large volumes of General Sessions documents.
- Excellent communication skills to interact with judges, attorneys, and court staff.
- Detail-oriented approach to data entry and recordkeeping.
- Ability to work independently and as part of a team.
- Basic understanding of legal principles and court procedures.
- Take legible and detailed notes, while learning the job or a new procedure, to be able to do the job the next time, with little to no assistance.
- Exercise sound judgment within general policy guidelines.
- Speak comfortably in front of a large group of people in a professional, courteous and composed manner.
- Work cooperatively with the public, co-workers, supervisors, personnel, judicial officers and others while under pressure and/or in situations requiring persuasion, tact, and interpersonal skills.
- Use tact and diplomacy when dealing with sensitive and/or confidential issues and situations.
- Establish and maintain highly effective, customer-focused working relationships with those encountered in the course of work.
- Maintain confidentiality of Court documents and records.
- Remember and apply rules, procedures and codes and other detailed information.
- Operate computer systems to quickly locate information, and accurately input, update and maintain court records.
- Performs other related duties as assigned by Family Court Deputy Clerk and/or the Clerk of Court.
REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:
Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
- None
Attendance:
Attends work regularly and on time with a minimum of tardiness and absences and adheres to County policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time-off requests.
Physical Requirements:
Must be physically able to operate a variety of office machines, tools and equipment, such as a computer, printer, copy machine, fax machine, calculator, or telephone. Tasks require the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, and crouching, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
Physical Communication:
Requires the ability to talk and/or hear (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear).
Attends work regularly and on time with a minimum of tardiness and absences and adheres to County policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time-off requests.
Physical Requirements:
Must be physically able to operate a variety of office machines, tools and equipment, such as a computer, printer, copy machine, fax machine, calculator, or telephone. Tasks require the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, and crouching, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
Physical Communication:
Requires the ability to talk and/or hear (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear).
Must be willing to submit to and required to pass:
- Drug Test and Physical
- Criminal Background test, including fingerprinting
- Financial Background
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This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.
This job description is not deemed to constitute a contract of employment. All employees of the County are in an “At Will” status whose employment may be terminated at any time, with or without notice or cause.
This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.
This job description is not deemed to constitute a contract of employment. All employees of the County are in an “At Will” status whose employment may be terminated at any time, with or without notice or cause.
DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.
