What are the responsibilities and job description for the Account Clerk II - Library position at County of Chester?
Salary : $19.36 Hourly
Location : Chester County Library - Exton, PA
Job Type : Full Time, Non Exempt
Job Number : 03488
Department : Library
Division : Chester County Library
Opening Date : 02 / 03 / 2025
Closing Date : Continuous
Weekly Hours : 35
Shift : Monday - Friday 8 : 30AM - 4 : 30PM
Summary
All employees of the Chester County Library are considered a mandated reporter of suspected child abuse under the Child Protective Services Law (Title 23 Pa. C.S.A. Chapter 63).
The Account Clerk II is responsible for recording the cash receipts and processing the accounts payable for 17 of the 18-member libraries. In addition, this position also completes the monthly journal entries for the lost library materials and fines and fees paid online. The Account Clerk II also takes CCL and multiple member libraries deposits to the bank weekly. This position also assists with CCL cash drawer reconciliation, recording the CCL copier revenue, and keeping the copiers stocked with change. This position allows us to continue to offer the member libraries timely and accurate financial reporting.
All library positions require the following criminal background and child abuse clearances : Report of criminal history from the Pennsylvania State Police (PSP); Child Abuse History Clearance from the Department of Human Services (Child Abuse); and Fingerprint based federal criminal history submitted through the Pennsylvania State Police or its authorized agent (FBI).
Essential Duties
- Compile and sort documents, such as invoices and checks.
- Substantiate business transactions.
- Prepare vouchers, invoices, checks, account statements, reports, and other records, and review for accuracy.
- Provide clerical support (typing, filing, copying, etc.).
- Audit invoices against purchase orders and research discrepancies.
- Investigate payment problems.
- Reconcile report discrepancies.
- Input data into financial software (ex. Abila / MIP and Microix).
- Regular transportation to & from bank locations.
- Processing County timesheets (Payroll).
- Serve as backup for Member Library Payroll processing functions
- Serve as backup County HR Liaison
- Cash receipts for 17 out of 18 Libraries in System, including daily cash drawer reconciliation.
- Reconciliation of lost library materials and creation / maintenance of spreadsheets.
- Perform other duties, tasks and special projects, as required.
Qualifications / Preferred Skills, Knowledge & Experience
Preferred Skills, Knowledge & Experience :
Additional Information
Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.
Computer Skills :
To perform this job successfully, an individual should have :
Physical Demands :
While performing the duties of this position, the employee is frequently required to sit and talk or hear. Occasionally, the employee will need to stand; walk; reach above shoulder height; bend at the waist or work bent at the waist; and lift or carry items. On rare occasions, the employee will need to climb stairs.
The specific vision requirement listed for this position is :
Work Environment :
Other :
The County of Chester offers comprehensive benefits to our employees.
What is your highest level of education?
How many years of job-related experience and / or training do you have?
Required Question
Salary : $19
