What are the responsibilities and job description for the Administrative Assistant position at County of Chester?
The SSS V provides advanced administrative support and clerical duties within their respective department. This person must have excellent organization, computer and typing skills.
A criminal background check is required.
Preferred Skills, Knowledge & Experience:
Computer Skills:
To perform this job successfully, an individual should have:
A criminal background check is required.
- Process incoming files.
- Type letters to defendants and defense attorneys with instructions regarding their case.
- Type stipulations, court orders and other legal documents.
- Process adult probation department requests for petitions for removal and ARD extensions.
- Type ARD hearing list and Email it to Court Administration and Adult Probation.
- Type general correspondence regarding cases.
- Transcribe preliminary hearing tapes, 9-1-1 calls, wire taps, due diligence letters, etc.
- Copy police reports and forward to defense attorneys.
- Provide court orders, petitions, cost sheets, etc. to other courthouse departments.
- Process continuance requests.
- Create boards and exhibits for trials.
- Enter information into the Court Management System database.
- Maintain monthly statistics.
- Maintain all current files and prepare files for disposal when defendant's probation is completed.
- Create and maintain database/tracking system of forfeiture files and cases.
- Handle miscellaneous questions and issues that arise on a day-to-day basis from attorneys and other support staff.
- Order and distribute office supplies.
- Run errands within and outside courthouse.
- Back-up to secretary, as required.
- Must be able to comprehend and implement the Rules of Criminal Procedures as they relate to office procedures.
- Paralegal skills preferred but not required.
- High School Diploma or General Education Degree (GED).
- Minimum of one year of general office experience.
- Intermediate skills in using a personal computer and various software packages
- Excellent verbal and written communication skills.
- Strong typing skills (minimum of 55 wpm).
- Ability to use office machines (fax, copier, calculator, etc.).
- Strong interpersonal skills.
- Proficiency in grammar and spelling.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- This position may require a general understanding of human resource guidelines.
- Ability to work as part of a team.
- Flexibility.
- Ability to interface effectively with all levels of County management.
Preferred Skills, Knowledge & Experience:
- Associate's degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.
- Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.
- At least two years of customer service experience.
- Ability to establish priorities and carry tasks to completion.
- Excellent ability to handle and resolve recurring problems.
- Ability to multi-task.
- Ability to use all office equipment.
- Accurate and detail oriented.
- Excellent time management and organizational skills.
- Strong knowledge of county policies and procedure.
Computer Skills:
To perform this job successfully, an individual should have:
- Intermediate to Advanced Microsoft Office skills
- Intermediate to Advanced Word skills
- Intermediate to Advanced Excel skills
- Intermediate to Advanced Access skills
- Intermediate to Advanced PowerPoint skills
- PeopleSoft skills (Financial and/or HR) or the ability to learn PeopleSoft
- Basic to Intermediate Microsoft Outlook skills (Email and Calendar)
- Basic skills to use the Internet for research purposes
- Basic Court Management System software skills or the ability to learn CMS
Salary : $37,532
