Support Staff IV-Treatment Court

The SSS IV provides intermediate administrative support and clerical duties within their respective department.  

- Obtain list of scheduled cases from the DA’s office, prepare files for potential Drug Court, Mental Health Court, Recovery Court and Veteran's Court applicants, pull files and type orders for clients who are going into the program.
- Provide secretarial support to all Treatment Court attorneys and serve as liaison between the DA’s and the PD’s.

• Schedule appointments, type assignment letters and various correspondence to clients after ascertaining whether and/or where they are incarcerated. 
• Transcribe preliminary hearing and investigation report tapes. 
• Type and file legal documents such as motions, petitions and orders directed to attorneys' judges.
• Close files, which includes assembling papers in their proper order, obtaining the last closed file, consolidating the proper files, coding files with the appropriate disposition code, and entering the closing information in the database. 
• Research Karpel database and provide client information to attorneys.
• Process Treatment Court files (Drug Court, Mental Health Court, Veterans Court, Recovery Court)
• Prepare files for potential Drug Court, Mental Health, Veterans and Recovery Court applicants, pull files, and type orders for drug court clients who are going into the program.
• Admin Assistant for trial attorneys as well as treatment court attorney
• Update Karpel (Case Management System) with documents, court dates, etc.
• Typing and data entry (prepare and distribute lists, transcription, maintain statistical data, proofreading).
• Clerical duties (fax, copy, print, etc.) as well as ordering and maintaining supplies.
• Maintain databases, logs and spreadsheets.
• Sort and distribute incoming mail.
• Filing and indexing (locate and pull files, re-file, update and maintain records).
• Perform special projects as assigned (e.g., research, training, run errands, etc.).
• Perform other duties, tasks and office functions, as required (e.g., attend meetings, facilitate meetings, etc.).

• High School Diploma or General Education Degree (GED), six months of general office experience, or any combination of education and experience.
• Accurate and detail oriented with strong verbal and written communication skills.
• Ability to use office machines (fax, copier, calculator, etc.).
• Strong grammar and spelling skills. 
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 
• Ability to work independently or as part of a team and proceed with objectives.
• Ability to interface effectively with all levels of county management.
• Exhibits a strong work ethic and a willingness to learn new tasks.
• Ability to establish priorities and remain focused on daily operations
• Ability to follow office protocols and resolve routine problems along set parameters.
• Strong interpersonal and customer service skills.
• Ability to use common sense understanding to carry out verbal or written instructions. 
• Flexible, with an ability to carry multiple tasks to completion.                
• Ability to work effectively with people from diverse backgrounds.
• Professionalism, integrity, and honesty with an ability to handle confidential matters.

Preferred Skills, Knowledge & Experience:

• Associate’s degree from an accredited college or university.
• One or more years of job-related experience.
• General knowledge of the criminal justice system and procedures
• Strong knowledge of policies and procedures used by Chester County Courts.
• Knowledge and understanding of County of Chester policies and procedures.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:
To perform this job successfully, an individual should have:

• Intermediate Office Suite Skills, (Word, Excel, Access, PowerPoint, and Explorer)
• Intermediate Outlook skills (Email and Calendar)
• PeopleSoft Financial and/or HR skills or the ability to learn PeopleSoft
• Strong typing skills (minimum of 50 wpm).

Physical Demands:
Physical demands will vary by department and may include the following:
While performing the duties of this position, the employee is frequently required to stand, walk, sit, bend at the waist, and talk or hear. Occasionally, the employee will need to reach or work with arms above shoulder height; kneel, stoop, crouch or squat; crawl; climb stairs; climb or work on a ladder; twist or rotate at the waist while working; push, lift or carry items; work with office machinery, and work with an uncommon level of noise.  
The specific vision requirements listed for this position are:

• Close vision (clear vision at 20 inches or less)
• Color vision (ability to identify and distinguish colors
• Depth perception (ability to judge distances and spatial relationships)
• Ability to adjust focus

Work Environment:

• The noise level in the work environment will vary by department from quiet to loud.
• Most departments will work inside 100% of the time (some departments may require working outside).
• Some departments may be required to work under crowded conditions with an aggressive population.
• Some work locations may have strong odors.
• May need to drive in extreme weather conditions.

Other:

• Must be able to remain courteous and maintain composure under stressful situations.
• Ability to deal with all types of personalities.
• May need to deal with cash and checks.
• Ability to work extended hours, as required.

Salary : $19