Contracts Administrator

The Position

• Coordinating contract-related development and implementation activities and processes with staff and affiliated stakeholders
• Reviewing work of subordinate staff to ensure contract content meets basic requirements and accuracy, and ensuring state or federal requirements are met
• Monitoring and reviewing departmental Board Agenda Items for form, format, and content as required by the County Administrator’s Office
• Supervising clerical staff in setting priorities, maintaining databases, and filing contract documents; and ensuring clerical desk guides are maintained
• Determining when County Counsel's advice is necessary for special application beyond common boilerplate language, or for unusual service plan requirements
• Reviewing contract language for content and clarity, and clarifying any vagaries or unclear language with program staff or contractor
• Maintaining the Department’s repository of Board Agenda Items and overseeing the filing of contracts and contract files

• Organized- You will need to keep both your work, and the contract requests/executed organized
• Customer-focused- Your role will require you to be responsive and proactive when addressing customer needs
• Dependable- Your team will rely on you to be present to provide crucial services
• Creative- You will be expected to provide input on ways to improve processes and work flow
• Positive- You should be a team player with a positive attitude

• You will have the ability to work with a great team in a critical department
• You will consistently encounter new challenges
• You will be supporting a department that makes a difference in the local community

• At times, it can be very fast-paced
• There will be a need to find solutions when faced with new situations
• You will need to keep track of contracts, ensuring they are getting through the process in a timely manner

• Critical Thinking: Analytically and logically evaluating information, propositions, and claims
• Decision Making: Choosing optimal courses of action in a timely manner
• Delivering Results: Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks
• Fact Finding: Obtaining facts and data pertaining to an issue or question
• Reading Comprehension: Understanding and using written information
• Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
• Adaptability: Responding positively to change and modifying behavior as the situation requires
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability
• Informing: Proactively obtaining and sharing information
• Oral Communication: Engaging effectively in dialogue
• Coaching & Developing Others: Supporting others in stretching and expanding their capabilities
• Leadership: Guiding and encouraging others to accomplish a common goal
• Teamwork: Collaborating with others to achieve shared goals

Minimum Qualifications

License Required: Valid California Motor Vehicle Operator's License.

Education: Possession of a baccalaureate degree from an accredited college or university with a major in business or public administration, or a closely related field.

Experience: Three years of full-time experience in a human services agency processing or preparing grant applications, State and Federal contracts and/or purchases of service contracts.

Substitution for Education: Additional qualifying experience of the type noted above may be substituted for the required education on a year-for-year basis up to a maximum of four years.

Substitution for Experience: Possession of a Masters Degree from an accredited college with a major in business administration, public administration or closely related field may be substituted for one year of the required experience.

Selection Process

• Application Filing: All applicants must apply on-line at www.cccounty.us/hr and submit the information as indicated on the job announcement by the final filing date. A completed Supplemental Questionnaire is required at the time of applying.
• Online Virtual Interview: Candidates who possess the minimum qualifications will be invited to participate in an online interview. In the oral interview, candidates must achieve an overall passing score of 70% or higher. The interview will measure candidates' competencies as they relate to the Contracts Administrator position. These may include Delivering Results, Attention to Detail, Professional Integrity & Ethics, and/or Teamwork (Weighted 100%).