What are the responsibilities and job description for the Deputy County Clerk-Recorder position at County of Contra Costa, California?
The Position
The Clerk-Recorder-Elections Department is located in downtown Martinez. The Department has three divisions: the Clerk-Recorder Division, the Elections Division, and the Administrative Division. The Department has a total of 82 full- time employees and a $28.9 million budget.
The Deputy Clerk-Recorder is responsible for leading the Administrative Division of the Department, which includes fiscal services, HR, and IT that supports the work of the Department. The Deputy Clerk Recorder is excluded from the merit system and reports directly to the County Clerk- Recorder, an elected position. In addition to the administrative functions of the position, the Deputy Clerk- Recorder will oversee special projects and programs as designated and serves as the County Clerk-Recorder in their absence.
To learn more, go to:
ContraCostaVote.gov | FY24 County Budget Document
The County Clerk-Recorder Division records, preserves, and archives official documents relating to real property in the County and creates and maintains an index for the public to search and locate official documents. This division also issues marriage licenses, performs civil marriage ceremonies, files Fictitious Business Name Statements and Notary Bonds, registers public marriages, issues certified copies of all vital records and provides public notices.
The Elections Division promotes, conducts, and maintains voter registration, conducts federal, state, county and local elections for the constituents of Contra Costa County, verifies signatures on initiative, referendum, and recall petitions, and files and certifies candidate nomination papers.
The Ideal Candidate
The County Clerk-Recorder is looking for a talented and experienced public administrator. The Deputy Clerk- Recorder should have demonstrated experience in the following areas:
- Project management
- Budget administration and financial management
- Familiarity with pertinent California law
- Interpersonal relations and communication
- Public focus and customer service
- Leadership development and training
While in-depth knowledge of a Clerk-Recorder’s office is not required, it would be useful in this role. More important than a career in a Clerk-Recorder’s office are the management skills necessary to run a complex government department. The ideal candidate will possess characteristics and values that will bring long-term benefit to the management of the Department, including integrity, credibility, a positive attitude, teamwork, excellence, and vision. Technical skills, such as budgeting and financial management, are critical for this position. An aptitude for learning is essential, particularly the nuanced details of running a Clerk-Recorder and Elections office.
The ideal candidate will be politically astute and comfortable managing relationships with other department heads and elected officials throughout the County (such as Human Resources, Labor Relations, County Counsel and the County Administrator’s Office) as well as various departments of the State of California. Previous administrative or management experience with a unionized workforce would be preferred.A successful candidate will demonstrate strong interpersonal skills with a common-sense problem- solving approach to management. A self-starter who shows resourcefulness and strong project management experience will excel in this role.
Finally, underlying all technical and administrative knowledge and experience, the ideal candidate must have a strong public service focus as well as the desire to “make a difference” in the lives of the residents of Contra Costa County.
Minimum Qualifications
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Education: Possession of a Baccalaureate Degree from an accredited college or university with a major in public or business administration or a closely related field is required.
Experience: Six (6) years of full-time experience performing progressively responsible professional, managerial, administrative, budgetary, personnel, and technical duties, with at least three (3) years preferred to have been performing duties directly related to County Clerk, Recorder, or Elections functions. Three (3) years must have been in a supervisory capacity.
Substitution for Education: Additional experience working in a supervisory capacity in a County Clerk-Recorder’s Office may be substituted for the required education on a year-for-year basis.
Selection Process
To be considered for this exceptional career opportunity, submit your resume, cover letter, and a list of three professional references to Jobs@hrd.cccounty.us by the first review date of Friday, February 7, 2025.
Resume should reflect years and months of employment, beginning/ending dates as well as size of staff and budgets you have managed.
Please note: this position is exempt from the County Merit System and does not follow typical County recruitment processes. Meeting the minimum qualifications does not guarantee advancement to the next step - those deemed most qualified will be invited to interview.
