What are the responsibilities and job description for the Administrative Specialist position at County of DuPage?
DuPage County is an Equal Opportunity Employer
This position is eligible for our complete benefit package including medical, dental and vision insurance, flexible spending accounts, life insurance, pension, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, Sick time and Paid Leave.
To learn more about the cost and coverage of the benefits plan, visit Employees Benefit Information.
For detailed information on paid time off, visit Employee Policy Manual, Section 5
Responsibilities include:
- Ensuring the office operations are in compliance with the policy standards and provisions
- Assists and answers inquiries from clients or customers, the public and other contacts
- Assists customers and clients with completing forms and filing paperwork with the department
- Screens telephone calls, emails and visitors to determine the nature of requests or problems
- Provides assistance to a department head, chief deputy or board
- Completes assigned projects and activities independently
- Collects, compiles, photocopies, assembles and distributes materials for meetings, and/or other informational packets using identified sources
- Prepares reports, charts and tables by gathering, compiling and typing data following established procedures or format.
- Assists taxpayers/appellants with homestead exemptions and appeals
- Inputs transfer declarations for Illinois Department of Revenue sales ratio studies.
- Prepares letters, memos, or other correspondence
- Maintains logs and files related to budgets, accounts payable, purchasing and/or payroll
- Oversees and orders inventory of office supplies, equipment and services within prescribed procedures and contractual agreements
- Answers complex inquiries regarding policies or procedures by providing information requiring interpretations and familiarity with divisional policy and operations
- Files documents alphabetically, numerically, or by other prescribed methods
Requirements include the following experience or equivalent combination of training and experience:
- Completion of a High School Diploma or General Equivalency Diploma equivalent
- Four (4) years of administrative support experience which includes an environment exposed to public contact
Preferred Candidate will:
- Have knowledge of Illinois property tax code and statutes
A passing score on Basic Word and Basic Excel are required.
A pre-employment background check is required.PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work will occur in an office and is not substantially exposed to adverse environmental conditions.
Salary : $51,000 - $54,500
