Payroll Clerk

Dutches County Department of Finance
Salary: $49,135

This is a temporary position in the Dutchess County Department of Finance pending a future Civil Service exam.

This position is responsible for processing a periodic payroll for a large organization. It is located specifically in a

financial department or unit charged with this responsibility. The incumbent enters and verifies payroll related

information according to strict time frames, runs a number of reports to check the overall payroll, then produces and

distributes pay checks. The incumbent is also responsible for completing reports and distributing payments to other

agencies, including banks, retirement systems, and the state and federal government. This position differs from other

positions located in various departments and units that process payroll information in that the Payroll Clerk is

responsible for the entire payroll process through the distribution of funds to employees, banks and tax revenue

agencies. The work is performed under specific legal requirements and operational guidelines but requires detailed

attention to information and the investigation and correction of payroll related errors or omissions. The position

generally does not supervise other employees, but may direct the work of aides, interns, temporary employees and

other lower level employees.

TYPICAL WORK ACTIVITIES:

Reviews, confirms and enters information into payroll system, including hours and benefit time, deductions,

exemptions, garnishments, special pay factors and changes in name and address; balances manual totals with system

totals; runs preliminary reports and registers to balance system and review for errors; runs final payroll and reports

and distributes checks; prepares periodic payments for outside agencies including payments to annuities, retirement

systems, banks for direct deposit, disability insurance companies, Workers Compensation, Social Security, Medicare

and federal and state tax agencies; completes forms and answers inquiries from financial institutions concerning

employment, income and deductions; enrolls employees into proper retirement system; reviews and confirms salary

changes resulting from increments, longevities and changes in title or salary grade; interacts with personnel from

other departments and units to clarify payroll issues and resolve payroll problems; performs a variety of clerical

support work based on unit needs including photocopying, faxing and similar activities.

MINIMUM QUALIFICATIONS:

EITHER: (A) Associate’s degree in Business, Finance, Accounting, or Bookkeeping;

OR: (B) Associate’s degree and one (1) year of full time paid work experience maintaining

financial accounts and records, which involved the maintenance of payroll records;

OR: (C) Graduation from high school or possession of a high school equivalency diploma and

three (3) years of full time paid work experience maintaining financial accounts and

records, one (1) year of which involved the maintenance of payroll records;

OR: (D) An equivalent combination of education, training and experience as

defined by the limits of (A) through (C) above.

NOTE: Qualifying work experience in the maintenance of payroll records includes activities related to processing

payroll, deductions, garnishments, retirement calculations and related activities. Experience in tallying hours and

data entry will NOT be considered as qualifying experience.

NOTE: Your degree or college credit must have been awarded by a college or university accredited by a regional,

national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S.

Secretary of Education.

NOTE: You must provide a legible copy of your college transcript(s) for each college attended. Transcript(s) must

show your name; your student identification number; the name of the issuing school; the type of degree received, if

any; the date the degree, if any, was conferred; full course names; credit hours; grade earned for each course; and a

cumulative Grade Point Average (G.P.A.). Transcripts can be submitted in person, by email to

HRExams@DutchessNY.gov or by postal mail to Dutchess County Human Resources, Exams Unit, 22 Market

Street, 5th Floor, Poughkeepsie, NY 12601.

FINGERPRINTING: A fingerprint supported background investigation is required before an appointment is made

to some positions. Pursuant to New York State Executive Law, the Division of Criminal Justice Services requires

that a fee accompany each such request for a search. It is due once a job offer is made and accepted by the

applicant.

For immediate consideration, submit an application on or before 4/16/2023

Apply online at www.dutchessny.gov/jobs,

OR

Download an application from www.dutchessny.gov/jobs,

and mail it to the Dutchess County Department of Human Resources, 22 Market Street, Poughkeepsie, NY 12601

An EEO/AA Employer

Posted: 4/7/2023