What are the responsibilities and job description for the Administrative Technician position at County of El Dorado?
Description
THE COUNTY OF EL DORADO
The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected, and valued. The dedicated efforts taken by the Board of Supervisors continue to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting.
The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected, and valued. The dedicated efforts taken by the Board of Supervisors continue to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting.
THE OPPORTUNITY
Administrative Technicians are used in almost every County Department. They perform a variety of routine to complex responsible paraprofessional, technical, administrative, and secretarial support duties requiring the application of procedural, program, and compliance knowledge in support of a department, division, or program; assumes ongoing, technical responsibilities specific to the area of assignment; coordinates assigned programs, projects, and services with other departments, divisions, and outside agencies; performs research and routine analysis on a wide variety of special projects; and performs related work as required.
The selected candidates will have the opportunity to:
- Perform technical and procedural work in support of an assigned department, division, or program; apply technical procedures, methods, and techniques to support program and management analysis functions and processes; monitor and explain operational and program requirements and processes to various stakeholders.
- Assist in developing and monitoring assigned budgets, including gathering and reviewing financial data to identify and recommending account adjustments and fund transfers, developing narratives and project plans, monitoring labor hours and other expenses, ensuring accurate allocation to accounts,
- Provide account balances and updates to management and staff, process invoices and purchase orders, maintain budget spreadsheets, enter information into the financial software system, and attend budget meetings.
- Research, interpret, and ensure, compliance with laws, codes, rules, and regulations, and County program guidelines, policies, and procedures related to assigned areas of responsibility.
- Compose, edit, proofread, and submit Board of Supervisors, commission, and committee agendas; staff, financial, budgetary, operational, and other technical and programmatic charts, reports, contracts and agreements; technical documentation; and various correspondence and informational material regarding assigned activities; may compile and process confidential material.
- Serve as a liaison or staff support to meeting and/or committee secretary, including preparing agendas and informational packets, posting required public notices pursuant to the law, local ordinances, and resolutions; set up the room, and taking and transcribing minutes for assigned boards and committees.
For a full description of duties and responsibilities, please review the job description here.
Human Resources will assess your application to determine if you are minimally qualified using the following recommendations.
Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying.
Equivalent to graduation from high school;
AND
Four (4) years of increasingly responsible journey-level clerical or technical support experience which included responsibility for interpreting and explaining complex rules and regulations, researching information and preparing accurate documents and reports, or advanced office support work that included data entry and the processing of forms and records;
Four (4) years of increasingly responsible journey-level clerical or technical support experience which included responsibility for interpreting and explaining complex rules and regulations, researching information and preparing accurate documents and reports, or advanced office support work that included data entry and the processing of forms and records;
OR
Equivalent to an associate degree from an accredited educational institution;
AND
Two (2) years of journey-level clerical or technical support experience which included responsibility for interpreting and explaining complex rules and regulations, researching information and preparing accurate documents and reports, or advanced office support work that included data entry and the processing of forms and records.
Licenses and Certifications:
Two (2) years of journey-level clerical or technical support experience which included responsibility for interpreting and explaining complex rules and regulations, researching information and preparing accurate documents and reports, or advanced office support work that included data entry and the processing of forms and records.
Licenses and Certifications:
- Some positions may require the possession of a valid Driver's License and maintain a satisfactory driving record.
SUBMIT YOUR APPLICATION
If you have any questions regarding this recruitment, please contact Kelly Gatchet in Human Resources at kelly.gatchet@edcgov.us
RECRUITMENT PROCESS
The Human Resources Department will screen all applications to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment process.
A written exam (pass/fail and ranking) will be utilized to determine an applicant's ranking and placement on the eligibility list. The examination has been tentatively scheduled for January 24, 2025. If it is determined that you meet the minimum qualifications and are therefore eligible to participate, you will be notified by email at least one week prior to the examination.
If you have taken this examination within six (6) months prior to the scheduled date of the examination, your score will automatically be transferred to this exam and you are not permitted to take this examination. If you have taken this examination from greater than six (6) months but within twelve (12) months prior to the scheduled date of the examination, you may elect to transfer that examination score or sit for the examination again; you must contact Human Resources prior to the scheduled exam date to request that your previous score be transferred.
A transferred examination score does not guarantee passing the current examination administration. Examination pass points are set in accordance with the EEOC Uniform Employee Selection Guidelines.
For more information on the recruitment process
Based on the department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.
ADDITIONAL INFORMATION
The County of El Dorado is recruiting applicants for Administrative Technician. This recruitment will establish a list for the purpose of filling current and future full time, part time, limited term and extra help vacancies for at least three (3) months. In accordance with Personnel Rules 1103.1 and 1105.1, an extra help or limited term employee may be transitioned into a regular employee if the department in which the employee works has a vacant allocated position for the same classification as held by the extra help or limited term employee and the appointing authority requests such transfer.
If you are interested in the position of Administrative Technician within any County department, please submit your application.
We currently have the following vacancies:
One (1) Full-time vacancy in the Chief Administrative Office-Central Fiscal, located in Placerville, CA.
CHIEF ADMINISTRATIVE OFFICE - CENTRAL FISCAL IDEAL CANDIDATE STATEMENT
The ideal candidate for the Administrative Technician position will be a highly organized and detail-oriented professional with experience in providing administrative support in a fast-paced environment. They will possess strong communication and interpersonal skills, enabling them to effectively interact with department staff, clients, and the public.
The ideal candidate will have demonstrated proficiency in Microsoft Office Suite (Word, Excel, and Outlook) and other office management software, as well as experience in maintaining records and preparing reports. They should be adept at handling multiple tasks simultaneously, prioritizing workloads, and managing deadlines with accuracy and efficiency.
A successful candidate will be a self-starter with a proactive approach to problem-solving and the ability to anticipate the needs of the team and department. They will have a keen eye for detail, ensuring that all documentation and communications are clear, accurate, and professionally presented. Additionally, the candidate should demonstrate a commitment to maintaining confidentiality and managing sensitive information with discretion.
The ideal candidate will have a customer service mindset, providing friendly and responsive support to both internal and external contacts. Experience working in a public sector or government environment, familiarity with departmental policies and procedures, and a willingness to learn new systems and processes are highly desirable.
Overall, the ideal candidate will bring a combination of administrative expertise, strong organizational skills, and a positive, team-oriented attitude to support the efficient and effective operation of our department.
The County of El Dorado is an equal opportunity employer and encourages applicants from diverse backgrounds to apply.
Many job classifications require pre-employment medical screening. Depending on the job classification, medical screening may include drug testing; a positive test may result in the revocation of an employment offer.
Not just rustic mining towns and historic sites - Today El Dorado County is a year-round vacation destination overflowing with outdoor adventure, inviting agritourism locations, enriching family activities, and a proud Gold Rush history.
Escape the traffic and smog because El Dorado County is just:
- 40 miles to Downtown Sacramento
- 50 miles to Sacramento International Airport
- 129 miles to San Francisco
Here are a few of the many activities and events available throughout El Dorado County:
- Hiking, Camping, Fishing, Boating, and Watersports
- Skiing and Snowboarding
- Live Music and Music Festivals
- Local Craft Breweries and Wineries
- El Dorado County Fair
- Placerville Speedway Races
- Farm to Fork Restaurants
- Local Shopping Gems
Employees who are buying a home in El Dorado County may qualify for down payment assistance.
