Program and Administrative Services Coordinator (20589897)

The Program and Administrative Services Coordinator is located in the Community Action Department. This position leads, plans and coordinates a variety of activities and operations for the three county programs of the Community Action Department; may provide supervision over lower level staff; and performs related duties as assigned. This position is scheduled for forty (40) hours per week.

WHAT YOU’LL DO

• Plans and coordinates compliance and quality information services and activities for programs within the Community Action.
• Assesses and identifies compliance violations and issues; and recommends an appropriate solution for correction; ensures plans for correction are documented.
• Serves as team leader and fosters a flexible and cooperative team environment.
• Researches and prepares grant applications for program funding.
• Prepares financial documents, assists with budget preparation and sound fiscal systems.
• Assists in developing public awareness documents and publicity materials.
• Works collaboratively with supervisory and management staff in monitoring departmental divisional goals, policies and procedures, and determining priorities.
• Attends and participates in various committees and meetings; reports on quality improvement initiatives, issues and activities.
• Coordinates special short-term projects that benefit the community.

The ideal candidate will be able to work collaboratively with supervisory and management staff in monitoring departmental divisional goals, policies and procedures, and determining priorities.

ARE WE A MATCH?

• You are able to establish and maintain cooperative-working relationships with those contacted in the course of work.
• You have knowledge of contract and grant preparation, and submission.
• You are able to evaluate and interpret case results and performance outcome measures.
• You have knowledge of business letter writing and report preparation; English language usage, punctuation, spelling and grammar.

MINIMUM QUALIFICATIONS

EXPERIENCE:
Two years of increasingly responsible administrative experience in the planning and coordination of social service or grant programs.

EDUCATION:
Completion of 60 semester units from an accredited college with major course work in social work, psychology, public administration or related field. Bachelor’s degree with major course work in social work, psychology, public administration or related field desired, but not required. Substitution: Additional progressively responsible experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.

HOLIDAYS:

13 paid holidays per year and an additional twenty-four hours of Holiday Leave. An employee must be employed the last working day before and the first working day after the holiday in order to receive holiday compensation. Employees on leave without pay shall not accrue holiday benefits.

VACATION:

88 hours (.0424 hrs. per scheduled hr. in paid status) per year during the first two years of service; 128 hours (.0616 hrs. per scheduled hr. in paid status) per year during years 3 through 12; 168 hours (.0808 hrs. per scheduled hr. in paid status) per year during years 13 through 20; 208 hours (.1000 hrs. per scheduled hr. in paid status) per year after 20 full years of service.

SICK LEAVE:

96 hours (approximately twelve working days) per year of paid sick leave.

LONGEVITY:

Service is based on employment with Glenn County. The County shall provide a longevity differential above the employee’s base rate of pay for those employees represented by this unit as follows: after 10 full years of service 5%, after 15 full years of service 2%, after 20 full years of service 2%, after 25 full years of service 2% and after 30 full years of service 2% for a total of 13%.

BEREAVEMENT LEAVE:

40 hours with pay for each instance for immediate family members. Immediate family includes current spouse, registered domestic partner, children, step children, grandchildren, parents, stepparents, brothers, sisters, stepbrothers, stepsisters, grandparents, sons-in-law, daughters-in-law, parents-in-law, stepparents-in-law, brothers-in-law, sisters-in-law, stepbrothers-in-law, stepsisters-in-law, grandparents-in-law or other person living in the employees’ household.

HEALTH PLAN:

Glenn County contracts with PERS for medical insurance. The County pays a portion of the medical insurance premium based on the carrier and amount of the total premium.

VISION PLAN:

The County pays the employee premium for a vision plan with EyeMed. The employee may enroll dependents at the employee’s expense.

DENTAL PLAN:

GCMMA employees are offered a choice of three voluntary dental insurance plans; Ameritas Core (PPO) Plan, Ameritas Buy-up (PPO) Plan and DeltaCare (HMO) Plan. The County pays a portion of the employee’s premium; the remainder is paid through payroll deduction.

DEFERRED COMPENSATION:

The County offers three IRC § 457 voluntary Deferred Compensation Plans (tax deferred long-term savings plans): Voya, Nationwide and Edward Jones.

SHORT TERM DISABILITY:

The County coordinates with Short Term Disability Insurance for regular employees.

LIFE INSURANCE:

The County pays the premium on a $50,000 Group Term Life Insurance policy for regular County employees. The employee pays the premium for optional life insurance.

RETIREMENT:

The County is in the Public Employees’ Retirement System (PERS) which is coordinated with Social Security. The employee is responsible for 100% of the employee’s contribution to PERS (approx. 8%). Unused accrued sick leave can be converted to service credit at retirement.

SUPPLEMENTAL RETIREMENT:

GCMMA employees participate in the Laborers’ International of North America (Industrial) Pension Fund.

PREMIUM PAY:

Premium pay such as shift differential, bilingual and working-out-of-class pay may be paid depending upon the employee’s work assignment and class.

• Benefits are listed for full-time employees; certain benefits are pro-rated for part-time employees.

To apply for this job opportunity, submit a completed County of Glenn employment application packet online at calopps.org or to the Personnel Department: 525 W. Sycamore Street, Willows, CA 95988 by
5:00 P.M., Monday, March 10, 2025.

This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.
Application packets must include the following
• A Glenn County Employment Application • Résumé
• Transcripts and/or Certificates • Cover Letter

Apply online at: www.countyofglenn.net

The County of Glenn is an Equal Opportunity Employer. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the Personnel Department.
The above information is general in nature and does not constitute an expressed or implied contract. The County of Glenn has the right to rescind this recruitment at any time.