What are the responsibilities and job description for the Controller - EM 07 position at County of Hawai`i?
JOB
Plans and directs various centralized accounting, data processing system, and related activities encompassing transactions of the entire County government; instructs and advises operating department personnel regarding accounting requirements and procedures; directs the preparation and issuance of County financial statements and reports; and performs other related duties as required.There is one (1) immediate permanent full-time vacancy with the Department of Finance - Accounts Division in Hilo.(Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.)The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.
EXAMPLE OF DUTIES
Plans, assigns, directs, coordinates, and reviews all work relating to the maintenance of a general accounting system for the County, including the maintenance of general and subsidiary control ledgers and related records reflecting the budgetary status and financial condition of governmental, proprietary, and other funds of the County government.Directs, coordinates, and reviews the central claims pre-auditing function, including the approval of warrant vouchers and the preparation and issuance of warrants for payment of all claims for goods and services.Directs, coordinates, and reviews central payroll pre-auditing activities, including the preparation and issuance of payroll warrants.Directs, coordinates, and reviews the development and operation of a data processing system for financial applications.Prepares and analyzes interim and annual financial reports and statements, such as monthly budget variance reports, annual financial report, census reports, and statistical reports.Prepares financial schedules.Cooperates with and assists external auditors in auditing the financial records of the County.Prepares circulars and memoranda necessary to inform, instruct, and advise County agencies and employees regarding financial matters.Conducts meetings and training sessions to discuss, inform, and train finance department and other departmental personnel in financial methods and procedures.Furnishes data for the preparation of County budgets.Keeps abreast of changes in laws, methods, procedures, and practices that may affect the financial affairs of the County.Recommends improvements to and participates in the design and installation of accounting systems and procedures.Seeks and searches constantly for improvements to the accounting system, methods, and procedures utilized by the County.Directs the preparation and maintenance of a perpetual inventory of all County owned or controlled lands, roads, easements, leaseholds, equipment, materials, supplies, and property; prepares and issues timely reports on inventory; supervises the disposal of property; and directs the maintenance of a proper accounting system for County property.Plans, assigns, directs, and reviews the examination of the accounts and inventory of departments and activities upon change of administrative heads or as requested by higher authority.Prepares budgetary requirements of the Accounts Division for the Director of Finance; implements and controls budget expenditure for the division.Determines organization and staffing needs for the division; recommends personnel actions such as hiring, transfers, disciplinary actions, promotions, etc.Provides administrative support to the Pension Board by assigning clerical staff, providing research of employment records, allocating budgeted funds, and preparing and issuing pension rolls and checks.Participates in meetings and conferences with officials or other governmental agencies, as required.Takes charge of the department in absence of department head.Represents the department head, as requested.
SUPPLEMENTAL INFORMATION
Please scan and attach these supporting documents to your on-line application, if required: an official college transcript,a valid driver's license,a temporary assignment verification, professional licenses, and/orcertificates,Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.ELECTRONIC NOTIFICATION TO APPLICANTS: Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.Please add info@governmentjobs.com to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.
Plans and directs various centralized accounting, data processing system, and related activities encompassing transactions of the entire County government; instructs and advises operating department personnel regarding accounting requirements and procedures; directs the preparation and issuance of County financial statements and reports; and performs other related duties as required.There is one (1) immediate permanent full-time vacancy with the Department of Finance - Accounts Division in Hilo.(Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.)The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.
EXAMPLE OF DUTIES
Plans, assigns, directs, coordinates, and reviews all work relating to the maintenance of a general accounting system for the County, including the maintenance of general and subsidiary control ledgers and related records reflecting the budgetary status and financial condition of governmental, proprietary, and other funds of the County government.Directs, coordinates, and reviews the central claims pre-auditing function, including the approval of warrant vouchers and the preparation and issuance of warrants for payment of all claims for goods and services.Directs, coordinates, and reviews central payroll pre-auditing activities, including the preparation and issuance of payroll warrants.Directs, coordinates, and reviews the development and operation of a data processing system for financial applications.Prepares and analyzes interim and annual financial reports and statements, such as monthly budget variance reports, annual financial report, census reports, and statistical reports.Prepares financial schedules.Cooperates with and assists external auditors in auditing the financial records of the County.Prepares circulars and memoranda necessary to inform, instruct, and advise County agencies and employees regarding financial matters.Conducts meetings and training sessions to discuss, inform, and train finance department and other departmental personnel in financial methods and procedures.Furnishes data for the preparation of County budgets.Keeps abreast of changes in laws, methods, procedures, and practices that may affect the financial affairs of the County.Recommends improvements to and participates in the design and installation of accounting systems and procedures.Seeks and searches constantly for improvements to the accounting system, methods, and procedures utilized by the County.Directs the preparation and maintenance of a perpetual inventory of all County owned or controlled lands, roads, easements, leaseholds, equipment, materials, supplies, and property; prepares and issues timely reports on inventory; supervises the disposal of property; and directs the maintenance of a proper accounting system for County property.Plans, assigns, directs, and reviews the examination of the accounts and inventory of departments and activities upon change of administrative heads or as requested by higher authority.Prepares budgetary requirements of the Accounts Division for the Director of Finance; implements and controls budget expenditure for the division.Determines organization and staffing needs for the division; recommends personnel actions such as hiring, transfers, disciplinary actions, promotions, etc.Provides administrative support to the Pension Board by assigning clerical staff, providing research of employment records, allocating budgeted funds, and preparing and issuing pension rolls and checks.Participates in meetings and conferences with officials or other governmental agencies, as required.Takes charge of the department in absence of department head.Represents the department head, as requested.
SUPPLEMENTAL INFORMATION
Please scan and attach these supporting documents to your on-line application, if required: an official college transcript,a valid driver's license,a temporary assignment verification, professional licenses, and/orcertificates,Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.ELECTRONIC NOTIFICATION TO APPLICANTS: Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.Please add info@governmentjobs.com to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.
