What are the responsibilities and job description for the Professional Development Trainee (Grants Specialist) - SR-15 position at County of Hawaii?
Duties Summary
Participates in the Professional Development Trainee Program for the County of Hawai‘i designed to provide on-the-job training and experience and receives training and mentorship in planning and carrying out professional activities and assignments.
There is one (1) immediate temporary full-time vacancy not-to-exceed twelve (12) months with the Hawai'i Fire Department in Hilo.
Examples of Duties
- Assists in the full cycle of grant application processes.
- Conducts research to identify potential public and private funding sources that align with the department's goals and programs and assesses the suitability of funding opportunities by considering the eligibility criteria, funding amount, and project alignment.
- Assists in the preparation of grant proposals, including drafting narratives, budgets, and supporting documentation, which may involve collecting data, consulting with program staff, and ensuring compliance with application guidelines.
- Supports the planning, development, and execution of educational and informational sessions related to grants.
- Assists in creating educational materials and presentations that inform department staff and community partners about available grants, application processes, and compliance requirements.
- Helps organize workshops, seminars, and training sessions, which may involve logistical planning, communication with participants, and coordinating with guest speakers.
- Assists in updating and maintaining a database of internal and external stakeholders involved in grant activities, ensuring accurate and up-to-date contact information and roles.
- Assists in monitoring grant-funded projects to ensure compliance with funding requirements.
- Learns and helps to ensure adherence to federal, state, and local regulations related to grant funding.
- Assists in the preparation of required reports, including financial and programmatic reports, to demonstrate compliance and progress toward grant objectives.
- Helps to identify potential compliance issues and working with senior staff to develop corrective action plans.
- Helps maintain and develop relationships with various organizations, including government agencies, non-profits, and private funders.
- Assists in regular communication with funding agencies and partners to keep them informed of project progress and opportunities.
- Attends meetings, workshops, and conferences to network with potential funders and partners, representing the department and learning about new funding opportunities.
- Handles inquiries from staff, community partners, and funding agencies regarding grant opportunities and processes.
- Assisting in the preparation of reports and presentations to communicate grant-related activities and outcomes to department leadership.
Minimum Qualification Requirements
Training and Experience:
- an associate’s degree from an accredited college or university in business or public administration, political science, sociology, or a related field (scan and attach a copy of your official college transcript to your application), and
- possession of a valid State of Hawai‘i Driver License (Class 3) or any other valid comparable driver license at time of filing. (You will be required to submit your valid driver's license at time of hire.)
Note: Only associate's degrees from an accredited college or university will be accepted.
Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.
Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.
Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.
Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.
Knowledge of: research methods and techniques; report writing; problem solving methods and techniques, and the use of standard office machines, personal computer, and software applications.
Ability to: learn and apply basic principles, concepts, and work processes fundamental to the professional work to be performed; learn and apply laws, rules and regulations, policies and procedures, and reference materials fundamental to the specialty areal; understand, interpret, and apply the principles, standard methods and techniques, laws, rules and regulations, and guides; establish and maintain effective working relationships with others; communicate effectively and follow oral and written instructions; understand and follow complex, detailed technical instructions, and work both independently and in a team environment.
Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
Benefits of County employment: The County of Hawai‘i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.
- Flexible Working Arrangements: Options may include telecommuting, alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.)
- Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.
- Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
- Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
- Training and Development: The County has a variety of training and development opportunities for employees.
- County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning.
- Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
- Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
- Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
- Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
- Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees.
- Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
- Group Life Insurance: Free life insurance policy for active employees.
- Credit Union Membership
- Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.
Supplemental Information
Please scan and attach these supporting documents to your on-line application, if required:
an official college transcript,- a valid driver's license,
- a temporary assignment verification,
- professional licenses, and/or
- certificates,
PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.
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You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.
Benefits of County employment: The County of Hawai‘i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.
- Flexible Working Arrangements: Options may include telecommuting, alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.)
- Vacation: Employees start accruing paid vacation time immediately upon hire. 14 hours are earned after a full month of service, which equals to 21 days per year, with a maximum accumulation of 90 working days.
- Sick Leave: Employees start accruing paid sick leave time immediately upon hire. 14 hours are earned after a full month of service, which equals to 21 days per year, with no limitation on the amount of sick leave that may be accumulated.
- Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
- Training and Development: The County provides a variety of training and development opportunities for employees.
- County Tuition Reimbursement Program: Scholarship program for employees who take the initiative to advance their education and learning, subject to eligibility requirements and reimbursement limits.
- Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
- Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan covered under Section 401(a) of the Internal Revenue Code. It provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries. For more information visit https://ers.ehawaii.gov
- Deferred Compensation: Eligible employees may participate in the Island Savings Plan (a deferred compensation plan as provided under Section 457 of the Internal Revenue Code.) This is a voluntary supplemental retirement savings plan that allows for the investment of tax-deferred contributions into a variety of investment options.
- Flexible Spending Plan: Eligible employees can use pre-tax dollars to pay for their portion of insurance premiums, qualified dependent care and/or medical expenses.
- Health Benefit Plans: The County of Hawai‘i offers the following health benefit plans for eligible employees:
- Medical Plan (HMO or PPO)
- Vision Plan
- Dental Plan
- Prescription Drug Plan
These benefits are administered by the Hawaii Employer-Union Health Benefits Trust Fund. For more information about current employee contribution rates and plans see the EUTF website (https://eutf.hawaii.gov).
- Employee Assistance Program (EAP): The County offers a voluntary assistance program which provides its employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
- Group Life Insurance: The County provides a free life insurance policy for active employees.
- Credit Union Membership
- Other Leaves: You may be eligible for other leaves, such as: Family Leave, Funeral Leave, Leave Sharing, Military Leave, Victims Protection Leave, Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, Donor Leave, and Jury Duty.
