What are the responsibilities and job description for the Clerk III-Probate Court position at County of Kent?
Job Responsibilities
Applicants who are selected to move forward will receive an email with instructions regarding the next steps in our employment process. Please monitor the email address you included on your employment application for further instructions (including junk/spam folders)*
The Kent County Probate Court Clerk's Office is seeking a Clerk III to perform skilled and complex legal clerical duties under the supervision of the Chief Deputy Probate Register, Probate Register, and Chief Probate Judge. Primary responsibilities include:
- Serving as the first point of contact for the public, legal professionals, and other agencies, assisting with court-related inquiries in person, by phone, email, or written correspondence.
- Examining and analyzing court documents for compliance with legal statutes, court rules, and filing procedures.
- Maintaining electronic and physical records using a computerized case management system.
- Processing, posting, and reconciling financial transactions related to court filings and fees.
- Providing administrative support, including data entry, document processing, and word processing tasks.
- Performing general clerical duties and additional tasks as assigned.
Minimum Qualifications
- High school diploma or equivalent.
- Two to three years of progressively responsible experience in a legal or court setting (or an equivalent combination of education and experience).
- Strong customer service skills with the ability to interact effectively with diverse populations.
- Excellent organizational skills, accuracy, and the ability to multitask in a fast-paced environment.
- Strong oral and written communication skills, sound judgment, and the ability to work independently.
- Proficiency in Microsoft Office applications.
Additional Information
*Notices will come via email so please be sure to monitor the email address indicated on your application*
Don't take our word for it that Kent County is a great place to work and thrive.
Don't take our word for it that Kent County is a great place to work and thrive.
Kent County Human Resources
Benefit Summary
UAW - General
Full-Time
Effective January 1, 2024
Medical and Prescription Plans/Health Care Premium
Health Care Providers – BCBS Wellness PPO, Blue Care Network HMO or BCMS Wellness High Deductible Health Plan (HDHP) with Health Savings Account (HSA)
Prescription Provider – Capital Rx
PPO or HMO: 20% of total healthcare premium per month – pretax
HDHP w/ HSA: 15% of total healthcare premium per month – pretax
HSA – One-time new enrollment County contribution of $1,000 single or $2,000 family,
max HSA contribution $4,150 single / $8,300 family
Eligible for wellness incentives by completing program requirements through Virgin Pulse.
Medical benefits effective first day of the month after hire.
BENEFIT ELECTION FORM MUST BE RETURNED TO
HUMAN RESOURCES WITHIN 4 DAYS OF HIRE.
Dental Plan - Varipro
Class I – 100% of incurred charges (2 cleanings and 1 x-ray per person, per year)
All other Services – 50% of reasonable costs (including Orthodontics)
Up to $2,500 annually per family
Vision Plan - VSP
No charge for WellVision Exam; $20 materials co-pay or up to $60 co-pay for contact fitting with participating doctors
Life Insurance
$50,000 County paid Term Life Insurance
Supplemental Life Insurance/Dependent Life Insurance
Self-pay in increments of $5,000; Minimum-$15,000/Maximum-$450,000
Spouse term life = $25,000, Child term life = $10,000
Flexible Spending - Varipro
Pre-tax contributions for Health and Dependent Care – not eligible for Health Flexible Spending if you are in the HDHP plan
Vacation Leave
6 hours 40 minutes each month – after initial month of hire (0-3 years)
See union contract for further details
Sickness & Accident Plan
1st day of injury or hospitalization or 8th day of illness
67% of gross wages; 26 week benefit
Eligible 1st of the month following date of hire
Long-Term Disability
60% of wages up to age 65; waiting period 180 days
Holidays
11 Scheduled Holidays
(8 Hours pay at regular straight time rate)
Paid Time Off
Pro-rated amount of 80 hours based on number remaining months in the year at time of hire.
80 hours on the payroll at start of the year.
May accumulate up to 120 hours
Unused paid time off in excess of 120 hours will be added to the employee's reserve sick leave bank up to 182 hours. Hours in excess of 182 will be placed in employee’s retirement bonus bank.
Paid Parental Leave
80 hours of paid time off for birth of a child or temporary placement of the child for adoption. Eligible the 1st of the month following date of hire, runs concurrently with FMLA
Probation Period
First 6 months of employment
Shift Differential
$1.00 per hour for regularly scheduled shifts beginning at 2:00 PM or later
Weekend Differential
$1.00 per hour for regularly scheduled shifts beginning at 11:00 PM Friday and ending at 7:00 AM Monday
Overtime
1 1/2 times regular straight-time rate for hours worked in excess of 40 hours per week
Merit Increases
See contract for merit levels
Tuition Reimbursement
$365 per credit hour; maximum of 9 credit hours per year (see policy for eligibility)
Mileage
Published IRS Rate
Deferred Compensation
Enrollment first of each month with a minimum investment of $25 per pay period
Retirement/Defined Pension
Mandatory participation in a Contributory Defined Benefit Pension Plan.
Employee contribution is 9.21% of pre-tax earnings
Retirement Bonus Bank
Employees who retire under the Kent County Retirement Plan (other than a deferred retirement) will receive pension service credit for all hours in their Retirement Bonus Bank at the time of retirement.
Supplement to Medical Benefits Premium
Based on years of service, employees may be eligible for a medical benefits premium supplement.
Kent County Human Resources
Benefit Summary
UAW - General
Part-Time
Effective January 1, 2024
Medical and Prescription Plans/Health Care Premium
Eligible to purchase at a group rate, less $35.00 per pay period contribution paid by the County. Eligible for wellness incentives by completing program requirements through Virgin Pulse.
Dental Plan
Not eligible
Vision Plan
Not eligible
Life Insurance
Not eligible
Supplemental Life Insurance
Not eligible
Flexible Spending - Varipro
Pre-tax contributions for Health and Dependent Care
Vacation Leave
4 hours 50 minutes each month – after initial month of hire (0-3 years)
See union contract for further details
Sickness & Accident Plan
1st day of accident or 8th day of illness
67% of gross wages; 26 week benefit
Eligible 1st of the month following date of hire
Long Term Disability
60% of wages; waiting period 180 days
Holidays
4 Hours pay at regular straight time rate for each recognized holiday
Paid Time Off
Pro-rated amount of 40 hours based on number remaining months in the year at time of hire.
40 hours on the payroll at start of the year.
May accumulate up to 120 hours
Unused paid time off in excess of 120 hours will be added to the employee's retirement bonus bank.
Probation Period
First 9 months of employment
Shift Differential
$1.00 per hour for regularly scheduled shifts beginning at 2:00 PM or later
Weekend Differential
$1.00 per hour for regularly scheduled shifts beginning at 11:00 PM Friday and ending at 7:00 AM Monday
Overtime
1 1/2 times regular straight-time rate for hours worked in excess of 40 hours per week
Merit Increases
See contract for merit levels
Tuition Reimbursement
Not eligible
Mileage
Published IRS Rate
Deferred Compensation
Enrollment first of each month with a minimum investment of $25 per pay period
Retirement/Defined Pension
Mandatory participation in a Contributory Defined Benefit Pension Plan.
Employee contribution is 9.21% of pre-tax earnings
Retirement Bonus Bank
Employees who retire under the Kent County Retirement Plan (other than a deferred retirement) will receive pension service credit for all hours in their Retirement Bonus Bank at the time of retirement
Supplement to Medical Benefits Premium
Based on years of service, employees may be eligible for a medical benefits premium supplement.
Benefit Summary
UAW - General
Full-Time
Effective January 1, 2024
Medical and Prescription Plans/Health Care Premium
Health Care Providers – BCBS Wellness PPO, Blue Care Network HMO or BCMS Wellness High Deductible Health Plan (HDHP) with Health Savings Account (HSA)
Prescription Provider – Capital Rx
PPO or HMO: 20% of total healthcare premium per month – pretax
HDHP w/ HSA: 15% of total healthcare premium per month – pretax
HSA – One-time new enrollment County contribution of $1,000 single or $2,000 family,
max HSA contribution $4,150 single / $8,300 family
Eligible for wellness incentives by completing program requirements through Virgin Pulse.
Medical benefits effective first day of the month after hire.
BENEFIT ELECTION FORM MUST BE RETURNED TO
HUMAN RESOURCES WITHIN 4 DAYS OF HIRE.
Dental Plan - Varipro
Class I – 100% of incurred charges (2 cleanings and 1 x-ray per person, per year)
All other Services – 50% of reasonable costs (including Orthodontics)
Up to $2,500 annually per family
Vision Plan - VSP
No charge for WellVision Exam; $20 materials co-pay or up to $60 co-pay for contact fitting with participating doctors
Life Insurance
$50,000 County paid Term Life Insurance
Supplemental Life Insurance/Dependent Life Insurance
Self-pay in increments of $5,000; Minimum-$15,000/Maximum-$450,000
Spouse term life = $25,000, Child term life = $10,000
Flexible Spending - Varipro
Pre-tax contributions for Health and Dependent Care – not eligible for Health Flexible Spending if you are in the HDHP plan
Vacation Leave
6 hours 40 minutes each month – after initial month of hire (0-3 years)
See union contract for further details
Sickness & Accident Plan
1st day of injury or hospitalization or 8th day of illness
67% of gross wages; 26 week benefit
Eligible 1st of the month following date of hire
Long-Term Disability
60% of wages up to age 65; waiting period 180 days
Holidays
11 Scheduled Holidays
(8 Hours pay at regular straight time rate)
Paid Time Off
Pro-rated amount of 80 hours based on number remaining months in the year at time of hire.
80 hours on the payroll at start of the year.
May accumulate up to 120 hours
Unused paid time off in excess of 120 hours will be added to the employee's reserve sick leave bank up to 182 hours. Hours in excess of 182 will be placed in employee’s retirement bonus bank.
Paid Parental Leave
80 hours of paid time off for birth of a child or temporary placement of the child for adoption. Eligible the 1st of the month following date of hire, runs concurrently with FMLA
Probation Period
First 6 months of employment
Shift Differential
$1.00 per hour for regularly scheduled shifts beginning at 2:00 PM or later
Weekend Differential
$1.00 per hour for regularly scheduled shifts beginning at 11:00 PM Friday and ending at 7:00 AM Monday
Overtime
1 1/2 times regular straight-time rate for hours worked in excess of 40 hours per week
Merit Increases
See contract for merit levels
Tuition Reimbursement
$365 per credit hour; maximum of 9 credit hours per year (see policy for eligibility)
Mileage
Published IRS Rate
Deferred Compensation
Enrollment first of each month with a minimum investment of $25 per pay period
Retirement/Defined Pension
Mandatory participation in a Contributory Defined Benefit Pension Plan.
Employee contribution is 9.21% of pre-tax earnings
Retirement Bonus Bank
Employees who retire under the Kent County Retirement Plan (other than a deferred retirement) will receive pension service credit for all hours in their Retirement Bonus Bank at the time of retirement.
Supplement to Medical Benefits Premium
Based on years of service, employees may be eligible for a medical benefits premium supplement.
Kent County Human Resources
Benefit Summary
UAW - General
Part-Time
Effective January 1, 2024
Medical and Prescription Plans/Health Care Premium
Eligible to purchase at a group rate, less $35.00 per pay period contribution paid by the County. Eligible for wellness incentives by completing program requirements through Virgin Pulse.
Dental Plan
Not eligible
Vision Plan
Not eligible
Life Insurance
Not eligible
Supplemental Life Insurance
Not eligible
Flexible Spending - Varipro
Pre-tax contributions for Health and Dependent Care
Vacation Leave
4 hours 50 minutes each month – after initial month of hire (0-3 years)
See union contract for further details
Sickness & Accident Plan
1st day of accident or 8th day of illness
67% of gross wages; 26 week benefit
Eligible 1st of the month following date of hire
Long Term Disability
60% of wages; waiting period 180 days
Holidays
4 Hours pay at regular straight time rate for each recognized holiday
Paid Time Off
Pro-rated amount of 40 hours based on number remaining months in the year at time of hire.
40 hours on the payroll at start of the year.
May accumulate up to 120 hours
Unused paid time off in excess of 120 hours will be added to the employee's retirement bonus bank.
Probation Period
First 9 months of employment
Shift Differential
$1.00 per hour for regularly scheduled shifts beginning at 2:00 PM or later
Weekend Differential
$1.00 per hour for regularly scheduled shifts beginning at 11:00 PM Friday and ending at 7:00 AM Monday
Overtime
1 1/2 times regular straight-time rate for hours worked in excess of 40 hours per week
Merit Increases
See contract for merit levels
Tuition Reimbursement
Not eligible
Mileage
Published IRS Rate
Deferred Compensation
Enrollment first of each month with a minimum investment of $25 per pay period
Retirement/Defined Pension
Mandatory participation in a Contributory Defined Benefit Pension Plan.
Employee contribution is 9.21% of pre-tax earnings
Retirement Bonus Bank
Employees who retire under the Kent County Retirement Plan (other than a deferred retirement) will receive pension service credit for all hours in their Retirement Bonus Bank at the time of retirement
Supplement to Medical Benefits Premium
Based on years of service, employees may be eligible for a medical benefits premium supplement.
- The above is a summary of benefits. For specific benefits information consult the collective bargaining agreement and the summary plan descriptions.
Salary : $2,500
