What are the responsibilities and job description for the Health Services Administrative Manager-Fiscal Manager position at County of Lake, CA?
Job Details
Under general direction, responsible for the development, maintenance, and tracking of the Health Services Department fiscal information and data; performs a variety of administrative and staff management duties; assigns, schedules, coordinates, supervises, and evaluates the work of assigned staff; performs a variety of difficult, complex, and specialized information gathering, organization, analysis, and presentation assignments; and performs related duties as assigned.
Minimum Qualifications
Education and Experience:
Bachelor’s degree from an accredited four-year college or university with major coursework in accounting, finance, business administration, or a closely related field.
AND
Three (3) years of full-time increasingly responsible analytical experience in functional areas such as personnel, fiscal, staff development, or data processing analysis work, including at least three (3) years preparing fiscal recommendations and financial reporting.
Experience in fund accounting and experience in a lead or supervisory is preferred.
Additional directly related experience and/or education may be substituted.
SUPPLEMENTAL TESTING DISCLOSURE
Supplemental Questions Testing will be used to identify applicants whose backgrounds align most closely with the department’s requirements. The supplemental questions for this recruitment center around finance and accounting. Applicants are encouraged to respond comprehensively to all supplemental questions, as they are integral to the recruitment examination process.
General Recruitment Information
This is not exhaustive of all job responsibilities. For more details, please refer to the link provided below.
To view the complete job description, you have two options: Either visit https://www.governmentjobs.com/careers/lakecountyca/classspecs or simply click on this link.
The information presented in job postings, job descriptions, or recruitment materials does not form a legally binding contract, either explicit or implicit. Benefits may differ among different employee groups. The details provided in these materials are subject to change or cancellation without prior notification. Prospective employees of the County of Lake must undergo the County's pre-employment medical review program upon receiving a conditional job offer before assuming their position with the County.
Applicants may substitute relevant experience and/or education at a 2 to 1 ratio to fulfill minimum qualifications. For further details, individuals should reach out to the Human Resources department.
ADA Accommodations
Individuals in need of accommodation during the application and/or selection process under the Americans with Disabilities Act (ADA) should reach out to County of Lake Human Resources at (707) 263-2213.
The County of Lake is dedicated to valuing diversity and promoting inclusion, recognizing that our diverse workforce is our most valuable asset, and ensuring our customers remain our top priority.
The County is an Equal Opportunity-Affirmative Action Employer
Veteran's Preference
HEALTH SERVICES ADMINISTRATIVE MANAGER
DEFINITION
Under general direction, responsible for the development, maintenance, and tracking of the Health Services Department fiscal information and data; performs a variety of administrative and staff management duties; assigns, schedules, coordinates, supervises, and evaluates the work of assigned staff; performs a variety of difficult, complex, and specialized information gathering, organization, analysis, and presentation assignments; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
This is a highly specialized management classification that oversees the fiscal and administrative services of the Health Services Department. Incumbents have responsibility for fiscal management, payroll, personnel, and a variety of administrative and support services in the department. Responsibilities also include overseeing, supervising, and performing a variety of fiscal, administrative, and staff management functions.
This is a discrete classification. The incumbent in this management position serves at the pleasure of his/her appointing authority, which means the employment relationship is at-will, and that the County of Lake or the employee may terminate the relationship at any time, with or without cause.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Health Services Director. Exercises direct and general supervision over professional, technical, and/or administrative staff.
EXAMPLES OF ESSENTIAL DUTIES
Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job.
- Serves as Chief Fiscal Officer for the Health Services Department with responsibility for fiscal controls, reporting, and records development and maintenance.
- Oversees the development, maintenance, and tracking of the Health Services Department budget and fiscal information.
- Ensures proper maintenance of a variety of fiscal and budget control journals and records.
- Keeps Health Services Department management aware of budget and fiscal status, including expenditure levels and the need to adjust expenditures for specific programs and operational areas.
- Implements cash management strategies.
- Coordinates department fiscal data and information with the Auditor-Controller and other fiscal control agencies, such as the state and federal government.
- Performs a wide variety of administrative and staff support functions.
- Assists with long term planning and establishing of Health Services Department goals and performance objectives.
- Performs a variety of accounting work.
- Works with and maintains computerized financial management systems.
- Establishes and updates information retrieval systems.
- Coordinates lease agreements and contracts.
- Gathers, organizes, analyzes, and presents data and information for review and action by Health Services Department management.
- Oversees, coordinates, and performs a variety of administrative and support functions.
- Develops and implements department procedures relating to accounts payable, accounts receivable, cost tracking/identification, and other administrative services.
- Develops or revises work practices and regulatory and procedure manuals to ensure efficiency and conformance with technical requirements and management direction.
- Explains policies and procedures of the department and/or specific work area.
- Provides supervision, training, coordination, scheduling, and work evaluations for assigned staff.
- Determines the need for staff training.
- Schedules and monitors workload to ensure completion.
- Develops or revises work practices and regulatory and procedure manuals to ensure efficiency and conformance with technical requirements and management direction.
- Arranges for additional staffing to meet established objectives.
- Establishes and updates administrative records and summaries, such as budget, personnel, payroll, and workflow records.
- Performs special projects.
- May coordinate and facilitate department purchasing procedures.
- May have responsibility for the development, control, maintenance, and reporting for special grants and special funds.
- Operates and may oversee the operation of automated office equipment and systems.
- Directs the development of a variety of reports.
- Oversees facility operations.
- Represents the Health Services Department with other County departments, government organizations, advisory task forces, and the public, as delegated.
- Performs related duties as assigned.
Knowledge of:
- Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.
- Principles and practices of leadership.
- General accounting theory, principles, and practices and their application to a variety of accounting transactions and problems.
- Laws, rules, regulations, and policies affecting the financial operations and transactions of the Health Services Department.
- Government cost accounting and budgeting.
- Principles of account classification.
- Budget development and control.
- Computerized financial management systems, spreadsheets, and other data management systems, and word processing.
- Purchasing methods and procedures.
- Public personnel administration policies and procedures.
- Customer service principles and techniques.
- Written and oral communications skills.
- Proper English spelling, grammar, and punctuation.
- Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation.
- Principles and techniques for working with groups and fostering effective team interaction.
Ability to:
- Plan, organize, develop, and coordinate the Health Services Department’s fiscal and administrative functions.
- Perform a variety of accounting and financial transactions work.
- Analyze and evaluate financial information, researching, and gathering appropriate information to resolve problems.
- Provide supervision, work coordination, timely performance evaluations, and training for other staff.
- Perform a variety of complex administrative/accounting work with minimal guidance and supervision.
- Understand, interpret, and apply regulatory, office practices, and procedural guidelines to a variety of unrelated situations.
- Coordinate and assist with budget development and administration.
- Prepare projections of department revenues and expenditures.
- Compile statistical data in support of budget preparation activity.
- Gather, organize, analyze, and present a variety of information.
- Interpret and apply related federal and state laws, ordinances, rules, and regulations.
- Monitor and update fiscal records.
- Prepare a variety of financial reports and statements.
- Use a computerized financial management system.
- Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
- Assist in developing and implementing goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned area(s) of responsibility.
- Effectively represent Health Services in contacts with other County staff, the public, and other government agencies.
- Communicate clearly and concisely, both orally and in writing.
- Regularly work well under pressure, meeting critical deadlines.
- Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Bachelor’s degree from an accredited four-year college or university with major coursework in accounting, finance, business administration, or a closely related field.
AND
Three (3) years of full-time increasingly responsible analytical experience in functional areas such as personnel, fiscal, staff development, or data processing analysis work, including at least three (3) years preparing fiscal recommendations and financial reporting.
Experience in fund accounting and experience in a lead or supervisory is preferred.
Additional directly related experience and/or education may be substituted.
WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS
The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure to extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted workspaces; and heights more than five stories above ground level.
Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
Positions in this class may require local and statewide travel as necessary.
A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law).
Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County.
The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment.
The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect.
RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS). CalPERS provides a defined benefit pension at retirement for County employees. The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information.
HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,500 of the monthly premiums for the insurance plan options.
VACATION ACCRUAL may be adjusted for current city or county government employees.
VACATION – 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees.
SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees.
HOLIDAYS- An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees.
SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range.
SOCIAL SECURITY - County employees participate in Social Security.
CALIFORNIA STATE DISABILITY INSURANCE – SDI is available to some County employees.
DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees.
Employer
County of Lake
Address
255 N. Forbes Street
Lakeport, California, 95453
Phone
707-263-2213
Salary : $1,500
