What are the responsibilities and job description for the INTERMEDIATE CLERK position at County of Los Angeles?

With more than 10 million residents, Los Angeles County is the most populous county in the nation! As the largest employer in Southern California, over 116,000 employees in more than 38 Departments provide crucial public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more.

We are dedicated professionals committed to preserving the dignity and integrity of the workplace as well as protecting the rights of each employee. The County has more than 2,300 different job descriptions, offering a lifetime of opportunities and careers! We offer one of the strongest public-sector benefits packages. Join us and discover a rich selection of healthcare options, robust retirement plans, https://www.governmentjobs.com/careers/lacounty/classspecs/1066175 and the flexibility to work, relax, and rejuvenate to reach your fullest personal and professional potential.

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EXAM NUMBER:

R1138N-R

TYPE OF RECRUITMENT:

We welcome applications from everyone.

WHEN TO APPLY:

We will be accepting online applications from Tuesday, April 15, 2025, at 8:00 a.m. (PT) until BEFORE 5:00 p.m. (PT).

WHAT WILL I DO AS AN INTERMEDIATE CLERK?

Processes documents according to established procedures; examples include reports, charts, tables and lists, bills, receipts, statements, case files, permits, licenses, and notices.
Review documents for completeness, accuracy, and compliance with legal and other requirements.
Answers questions and provides information to the public concerning regulations, procedures, forms, applications, programs and services, and permit requests.
Maintains records requiring specialized knowledge and judgment in the selection, compilation, or computation of data; examples include cost records and distribution and control ledgers, which can be posted without extensive bookkeeping knowledge.
Compares or segregates documents where specialized knowledge of the function and more than a routine check for completeness and accuracy is involved.
Uses office machines such as computers or terminals, copiers, scanners, or calculators incidental to the performance of other duties.
Searches records and files for data where judgment and discrimination are required in selecting or abstracting material.
Indexes and cross-references records and files.
Sorts and files documents and publications; retrieves and issues filed materials.
Calculates amounts due, collects fees, and issues receipts.
Requests, receives, stores, inventories, issues office supplies, and maintains related records.
Receives, sorts, and distributes mail.
Serves as a receptionist or counter clerk as needed.

For further information, please view the classification specification: Intermediate Clerk

WE ARE LOOKING FOR INDIVIDUALS WHO HAVE:

OPTION 1: Six months of office clerical experience in the service of the County of Los Angeles or in districts under the jurisdiction of the County -OR-

OPTION 2: One year of office clerical experience outside the service of the County of Los Angeles -OR-

OPTION 3: A certificate or Associate of Arts degree in clerical procedures or office administration from an accredited college*

SPECIAL REQUIREMENT INFORMATION:

*To receive credit for the required degree and/or certification, you must attach a legible copy of the official diploma/transcripts and an official letter from the accredited institution that shows the area of specialization and/or a legible copy of the official certificate at the time of filing or within seven (7) calendar days of the end of the filing period. If the required document is not submitted, please email it to DHRClericalExams@hr.lacounty.gov. Please include the exam number, exam title, and applicant ID number. Applications received without evidence of the required certificate or degree will not be considered nor accepted as meeting the stated requirements under Option 3. For more information on requirements, please see the Employment Information document on the LA County Jobs website.

WITHHOLD INFORMATION:

No withholds will be allowed for this examination. Experience, certificate, or degree requirements must be fully met and indicated on the application when filing.

LICENSE:

A valid California Class C Driver's License or the ability to use an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:

Physical Class II – Light: This class includes administrative and clerical positions requiring a light physical effort, including occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

EXAMINATION CONTENT:

This exam will consist of a multiple choice and/or simulation assessment(s), weighted 100%, measuring:

General Problem Solving Skills
Customer Focus
Learning Potential
Responsibility

MULTIPLE-CHOICE AND/OR SIMULATION ASSESSMENTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.

APPLICANTS MUST MEET THE REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATION TO BE PLACED ON THE ELIGIBLE LIST.

TRANSFER OF TEST COMPONENTS:

Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination.

This examination contains test components that may be used in the future for new examinations, and the test responses may be transferred.

Please note: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position.

Multiple-choice and/or simulation assessment scores cannot be given over the telephone.

TEST PREPARATION:

An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/. Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section.

Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests.

ELIGIBILITY INFORMATION:

Candidates who pass the assessment are placed on the eligible list in the order of their score group for six (6) months. We will use this list to fill vacancies as they occur.

In lieu of traditional banding, an alternative banding procedure may be employed as a result of a special study sanctioned by the Department of Human Resources, consistent with Civil Service Rule 11.01(D).

SELECTIVE CERTIFICATION:

Per TITLE 5 - PERSONNEL, APPENDIX 1 (Civil Service Rule 11.03) of the Los Angeles County Code, selective certification may be used for some positions requiring special skills and/or training.

VACANCY INFORMATION:

The eligible list resulting from this examination will be used to fill vacancies throughout Los Angeles County as they occur.

AVAILABLE SHIFT: Any

APPLICATION AND FILING INFORMATION:

Applications must be submitted online only. Applications will be accepted starting Tuesday, April 15, 2025, at 8:00 a.m. (PT) until before 5:00 p.m. (PT). We must receive your application before 5:00 p.m. (PT). Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website.

Plan to submit your online application well in advance of the Tuesday, April 15, 2025, 5:00 PM (PT) deadline. You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Fill out your application and supplemental questionnaire completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements. Provide any relevant education, training, and experience in the spaces provided so that we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be disqualified.

IMPORTANT NOTES:

All information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made per Civil Service Rule 6.04. Falsification of any information may result in disqualification or rescission of the appointment. Using verbiage from the Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application, and you may be disqualified.

________________________________________________________

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD:

All applicants must file their application online using their own user ID and password. Using a family member's or friend's login information may erase a candidate's original application record.

TESTING ACCOMMODATION:

If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

If you have questions regarding this job posting, please contact us using the following information:

Exam Number: R1138N-R

Testing Accommodation Coordinator Email: TestingAccommodations@hr.lacounty.gov

Teletype Phone: (800) 735-2929

California Relay Services Phone: (800) 735-2922

Department Contact Name: James Cheung

Department Contact Phone: (213) 433-2962

Department Contact Email: DHRclericalexams@hr.lacounty.gov

Salary : $48,438 - $53,983

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