What are the responsibilities and job description for the SUPERVISING ADMINISTRATIVE ASSISTANT III position at County of Los Angeles?
DEPARTMENT OF HEALTH SERVICES
EXAM NUMBER:
Y0898B
TYPE OF RECRUITMENT:
We encourage applications from everyone!
FILING DATES
The application filing period will begin on March 26, 2025, at 8:00 a.m. (PT) – Continuous.
We will keep accepting applications until the position is filled. The application window may close unexpectedly once we have enough qualified candidates.
ABOUT THE LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES:
The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. DHS operates as an integrated health system, operating 25 health centers and four acute care hospitals, in addition to providing health care to youth in the juvenile justice system and inmates in the LA County jails. Across the network of DHS' directly operated clinical sites and through partnerships with community-based clinics, DHS cares for about 600,000 unique patients each year, employs over 23,000 staff, and has an annual operating budget of 6.9 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov.
Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings to supportive housing.
For more information about the amazing benefits offered by Los Angeles County, please visit us here: https//hr.lacounty.gov/benefits/
MISSION:
To advance the health of our patients and our communities by providing extraordinary care!
Leads a team of administrative generalists responsible for front-end analysis, development, and preparation of departmental budgets, as well as defending the budgets prior to submission.
Directs the review and analysis of voluminous legislation and regulations which have a significant impact on the financing and operation of departmental programs; and makes recommendations on whether the department should support or oppose the proposed changes.
Plans, develops and recommends a comprehensive, department-wide management analysis program; and participates in the implementation of major changes in policies, procedures and organization in the department.
Assumes, as assigned, responsibility for performing other specialized duties related to the overall management.
Participates fully in departmental program planning and providing skilled advice and solving problems of financing and staffing.
Directs and implements extensive studies of program costs and revenue, selling study techniques and the need for studies to departmental management, and influencing line management to accept realistic budgetary standards.
Recommends the control of appropriations within approved program; develops and explains budget adjustments and periodic allocation changes.
Supervises housekeeping functions of the department, such as accounting, supply and payroll.
Defends and attempts to persuade central staff agencies to accept and act upon recommendations once they have been approved by the department.
Oversees and handles cost studies for key departmental programs while coordinating cost control and cost analysis systems within the department.
Develops and directs departmental capital projects programs and long range facilities acquisition programs.
MINIMUM REQUIREMENTS:OPTION I: Five (5) years of experience in a general administrative staff* or specialized staff capacity** analyzing and making recommendations for the solution of problems of organization, systems and procedure, program, facility planning, budget, or personnel, two years of which need to have been in a supervisory capacity.***
*General administrative staff capacity is defined as: Assisting management by performing research, analysis and making recommendations on use of personnel, allocation of funds, workload and workload fluctuations, and programs and procedures for accomplishing departmental objectives. For this exam, general administrative staff capacity is defined as at the level of Administrative Assistant II or Staff Assistant II or higher.
**Specialized staff capacity is defined as: Staff experience requiring specialized knowledge of rules, regulations, and other guidelines relating to completing assignments in the program area assigned. Knowledge is usually attained through extensive, increasingly difficult, and practical experience and training the subject matter field. For this exam, specialized staff capacity is defined as at the level of Administrative Assistant II or Staff Assistant II or higher.
***Supervisory capacity is defined as: provides direct supervision to planning, assigning, and reviewing work of staff of the unit, evaluating employee performance, counseling and recommending discipline.
OPTION II: Two (2) years of experience as a Supervising Administrative Assistant I, Administrative Assistant III, Head Staff Services, or Administrative Analyst. ****
****Applicants who expect to qualify through experience as a Supervising Administrative Assistant I, Administrative Assistant III, Head Staff Services, or Administrative Analyst need to have held that County payroll title for the required time.
Out-of-class and Withhold Information:
No withholds are allowed. Required experience and education need to be fully met at the time of filing, and clearly indicated on your application. For applicants who expect to qualify through OPTION I: If you performed work that differs from the duties described in your class specification and believe you qualify for this opportunity, please provide verification via official documentation of additional responsibility bonus, out-of-class bonus, temporary assignment bonus or reclassification study with CEO Classification within seven (7) calendar days from application submission. Employees do not need to submit such verification if they hold or have held a position that regularly performs functions in alignment with the requirements. For applicants who expect to qualify through OPTION II: No out-of-class experience will be accepted.
DESIRABLE QUALIFICATIONS:
Additional credit will be given to applicants who possess the following desirable qualifications:
Additional years of experience beyond what is indicated as part of the requirements to qualify.
A Bachelor degree or higher***** from an accredited college or university in Business Administration, Finance Administration, Health Care Management, Public Administration, Public Health Administration, Management, Public Policy, or Organizational Leadership.
NOTE: We do not accept password-protected documents. Ensure documents are unlocked before attaching to the application or sending to the exam analyst.
EXAMINATION CONTENT:
This examination will consist of an evaluation of experience and education based upon application information, desirable qualifications and supplemental questionnaire, weighted 100%.
A passing score of 70% or higher on this examination to be added to the eligible register.
ELIGIBILITY INFORMATION:
Applications will be processed as they are received and added to the list accordingly.
Candidates who have passed the assessment are placed on a list in the order of their score group for a period of twelve (12) months. We will use this list to fill vacancies as they occur.
No person may compete in this examination more than once every twelve (12) months.
SPECIAL INFORMATION:
VACANCY INFORMATION:
The resulting eligible register for this examination will be used to fill vacancies throughout the Department of Health Services (DHS) as they occur.
AVAILABLE SHIFT:
Appointees may be required to work any shift, including evenings, nights, weekends and holidays.
APPLICATION AND FILING INFORMATION:
We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates.
Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed.
We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.
We will send notifications to the email address provided on the application, so it is important that you provide a valid email address. If you choose to unsubscribe or opt out from receiving our emails, it is possible to view notices by logging into governmentjobs.com and checking the profile inbox. It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for re-scheduling an exam part. Register the following domains as approved senders to prevent email notifications from being filtered as spam/junk mail:
info@governmentjobs.com
noreply@governmentjobs.com
jhernandezgutierrez@dhs.lacounty.gov
New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to govermentjobs.com and following the prompts. This is to improve the security of the online application and to prevent incorrectly entered email addresses.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Please access the following link for important Employment Information.http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf(Download PDF reader)
NOTE: If you are unable to attach required documents, You can also provide the documents to, jhernandezgutierrez@dhs.lacounty.gov within seven (7) calendar days of filing online.
SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.
NO SHARING OF USER ID, E-MAIL, AND PASSWORD:
All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.
ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. We are committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
ADA COORDINATOR PHONE: (323) 914-7111
CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922
DEPARTMENT CONTACT:
Jessica Hernandez Gutierrez, Exam Analyst
Telephone Number: (213) 288-7000
jhernandezgutierrez@dhs.lacounty.gov
Salary : $97,552 - $131,464
