What are the responsibilities and job description for the TELEPHONE OPERATIONS SUPERVISOR I position at County of Los Angeles?
EXAM NUMBER
Y2424M
FILING START DATE
The application filing period will begin on April 15, 2025, at 8:00 a.m. (PT) – Continuous.
We will keep accepting applications until the position is filled. The application window may close unexpectedly once we have enough qualified candidates.
TYPE OF RECRUITMENT
We welcome applications from any County employee!
This opportunity is available for current Los Angeles County employees who have successfully finished their initial probationary period!
Current employees in the unclassified service in the County of Los Angeles Department of Health Services who meet the following criteria also qualify to participate in this exam:
- Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service.
OR
- Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service at the time of filing.
No Out of Class experience or withholds are allowed for this examination. Required experience must be fully met at the time of filing and clearly indicated on the application.
Why work for us?
The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its unified system of 25 health centers and four hospitals - and expanded network of community partner clinics – DHS annually provides direct care for over 600,000 outstanding patients, employs over 23,000 staff, and has an annual budget of over $6.9 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov.
Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings to supportive housing.
MISSION:
To advance the health of our patients and our communities by providing extraordinary care.
The team member we are searching for:
Supervises the operations of a 24-hour medical facility or call center, an automatic call distribution system, or a 24-hour non-medical telephone operating facility.Plans, assigns and evaluates the work of assigned personnel.
Trains staff on the use of emergency response systems, of the facility's automated call distribution system, and on other telephone operator duties.
Performs HR and administrative functions to include timekeeping and conducting performance evaluations.
Performs the duties of a telephone operator or radio telephone operator.
Handles problem telephone calls and service complaints referred by operating staff.
Screens emergency calls and handles them directly or refers calls to the proper person.
Trains telephone operating personnel and radio telephone operators in techniques and procedures and participates in evaluating their performance.
Provides response systems in-service to customer care representatives on a regular basis.
Prepares periodic statistical reports on equipment status, orders and supplies, and compiles and updates emergency instructions.
Activates engineer's beepers for after-hours urgent repairs and facilities call with documentation.
Performs various clerical duties and incidental typing.
Reports unusual incidents and unsatisfactory working conditions to the facility's supervisor.
Attends meetings in the absence of the higher-level supervisor.
Requirements to Qualify:
Option I: One year of experience with Los Angeles County at the level of Senior Telephone Operator*.
Option II: Two years of experience with Los Angeles County at the level of Telephone Operator**.
LICENSE:
A valid California Class C Driver License or the ability to use an alternative method of transportation when needed to carry out job-related essential functions.
PHYSICAL CLASS II - Light:
This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
DESIRABLE QUALIFICATIONS: Additional credit will be given to applicants that possess the following desirable qualifications:
- Any additional experience in excess of the Selection Requirements for the qualifying option.
- Experience operating a SPOK system****.
- Experience with any of the following software programs:
- Microsoft Word, which includes writing, proof reading and correcting memos, letters, CVs, and using advanced formatting and track changes to prepare a wide variety of documents to support management by preparing communication, reports, presentations, dossiers, and other products.
- Microsoft Excel, which includes creating spreadsheets, creating workbooks, data entry, use of formulas, and the ability to work with large amounts of data easily to support the department by creating, formatting, organizing, updating, calculating, and modifying reports for management.
- Microsoft Outlook, which includes send and receive email messages, manage your calendar, scheduling appointments, meetings, and events and store names and numbers of your contacts, and track your tasks.
To receive credit for experience using Microsoft Word, Excel, or Outlook, applicants are required to clearly demonstrate experience using these programs on the application, “Work Experience” section.
SPECIAL REQUIREMENT INFORMATION:
*Experience at the level of Senior Telephone Operator is defined as leads the work of two or more Telephone Operators.
**Experience at the level of Telephone Operator is defined as operates a telephone operations computerized system or console***.
***A telephone operations computerized system or console is a technology that integrates computer systems with telephone systems, allowing users to manage and interact with phone calls directly from their computer interface, enhancing efficiency and productivity.
****A SPOK systems a cloud-based communication platform designed for healthcare organizations to facilitate secure and efficient communication among care teams, integrating with existing systems and offering features like secure messaging, on-call scheduling, and contact center solutions. It provides all directory listings to the operator, such as patient information, pager numbers for doctors on-staff and directory search of call clinics and key function for EMERG PROC that allows the operator to process the Emergency Codes in a timely manner.
EXAMINATION CONTENT:
This examination will consist of two (2) parts:
Part I:
This examination will consist of an evaluation of experience based upon application information, desirable qualifications, and supplemental questionnaire weighted at 50%.
Applicants must meet the requirements and achieve a passing score of 70% or higher on Part I to proceed to Part II.
Part II: An Appraisal of Promotability which will measure the applicants, knowledge and skills, planning and organizational skills, analytical and decision-making ability, verbal/written communication and comprehension, supervision, and weighted at 50%.
The passing score for the assessment is 70%.
ELIGIBILITY AND VACANCY INFORMATION:
Applications will be processed as they are received and added to the list accordingly. Your score will be valid for twelve (12) months from the date of your assessment results notice.
The list of successful candidates created from this examination will be used to fill vacancies throughout the Department of Health Services as they occur.
No person may participate in this examination more than once every twelve (12) months.
APPLICATION AND FILING INFORMATION:
We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates.
Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.
We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.
New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to govermentjobs.com and following the prompts. This is to improve the security of the online application and to prevent incorrectly entered email addresses.
SOCIAL SECURITY NUMBER:
Federal law requires that all employed persons have a Social Security Number, so include yours when applying.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For applicants who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Please refer to their website for updated information https://lacountylibrary.org/library-locator.
NO SHARING OF USER ID, E-MAIL, AND PASSWORD:
All applicants are required to file their application online using their own user ID and password. Using a family member's or friend's login information may erase a candidate's original application record.
Anti-Racism, Diversity, and Inclusion (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. We are committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
Teletype Phone: (800) 899-4099
California Relay Services Phone: (800) 735-2922
ADA Coordinator Phone: (323) 914-7111
Department Contact Name: Yolanda Ramos
Department Contact Phone: (213) 288-7000
Salary : $48,913 - $59,136
