What are the responsibilities and job description for the Deputy Clerk I position at County of Mason (WA)?
JOB
Performs a variety of detailed clerical and office tasks requiring knowledge of court functions and procedures. In all court matters, accuracy and efficiency are critical as even the slightest error or omission in processing, indexing, posting, filing and disbursement of funds may affect the life and/or property of members of the public.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONS (Any one position may not include all the duties listed nor do the listed examples include all tasks which may be found in positions of this class.)Processes cases, including filing, retrieving, preparing and processing court related documents and scheduling of hearings. Prepares court calendars for civil, criminal, domestic and juvenile courts; prepares case files if needed for court sessions ensuring all case related information is available for court. Assists the public at the counter and over the telephone by answering questions and explaining court procedures and processes. Completes requests for documents and other information. Enters, modifies and retrieves a variety of information using the statewide information system. Collects and receipts payments for fees, fines and restitution in criminal matters as well as juvenile offender matters. Receipts funds for garnishments, judgments and new case filings. Processes warrants of arrest, abstracts of judgments, garnishments and all writs. Prepares court calendars and serves as Court Clerk and is present at court sessions on a more limited basis. The court Clerk takes minutes and records all proceedings, marks exhibit, processes orders of the court and all court documents. Prepares forms, reports, memos and letters. Receives, sorts, opens, date stamps, distributes incoming mail, and all other court related documents. Process data dissemination requests as authorized by the Clerk following all Court Rules and Statutes. Analyzes and extracts data from court files and state systems using extreme caution with respect to confidential data.Collects and receipts money for filing fees, criminal fines and fees, juvenile offender fines and fees and restitution for all criminal and juvenile cases. Regular, reliable and punctual attendance. Performs other related duties as assigned. Knowledge of: General office practices and proceduresComputers and other office equipmentAlthough not mandatory, knowledge of court related documents, procedures and terminology is helpfulAbility to: Follow oral and written instructionsEstablish and maintain effective working relationships with co-workers, Public Officials and the publicOperate standard office machines, computers and equipment accurately and efficientlyMust be able to understand and carry out oral and written instructions, and apply guidelines and training materials to the positionMust be able to function under pressure and meet stringent deadlinesPerform the essential functions of the jobWriting skills; good spelling, grammar, legibility and compositionCommunicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulationsMaintain the confidentiality of sensitive and confidential informationCoordinate and implement loss control training programsPhysical ability to perform the essential functions of the jobMulti task at a high level while performing the essential functions of the job Work under pressure and meet deadlines DISTINGUISHING FEATURES OF THE CLASSMust abide by the General Code of conduct, as well as the Code of Judicial Conduct as set forth in addendum 1, specifically Canon 1,2 &3 and must also abide by the Code of Ethics. Positions assigned to the Deputy Clerk I classification are distinguished from the Deputy Clerk II and Deputy Clerk III classification by the emphasis on learning and becoming proficient in the various tasks and functions in the office to which they are assigned. Tenure in the office is also a determining factor in classification. The newer employee will generally work under closer supervision and with less independence until proficiency is acquired.
Performs a variety of detailed clerical and office tasks requiring knowledge of court functions and procedures. In all court matters, accuracy and efficiency are critical as even the slightest error or omission in processing, indexing, posting, filing and disbursement of funds may affect the life and/or property of members of the public.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONS (Any one position may not include all the duties listed nor do the listed examples include all tasks which may be found in positions of this class.)Processes cases, including filing, retrieving, preparing and processing court related documents and scheduling of hearings. Prepares court calendars for civil, criminal, domestic and juvenile courts; prepares case files if needed for court sessions ensuring all case related information is available for court. Assists the public at the counter and over the telephone by answering questions and explaining court procedures and processes. Completes requests for documents and other information. Enters, modifies and retrieves a variety of information using the statewide information system. Collects and receipts payments for fees, fines and restitution in criminal matters as well as juvenile offender matters. Receipts funds for garnishments, judgments and new case filings. Processes warrants of arrest, abstracts of judgments, garnishments and all writs. Prepares court calendars and serves as Court Clerk and is present at court sessions on a more limited basis. The court Clerk takes minutes and records all proceedings, marks exhibit, processes orders of the court and all court documents. Prepares forms, reports, memos and letters. Receives, sorts, opens, date stamps, distributes incoming mail, and all other court related documents. Process data dissemination requests as authorized by the Clerk following all Court Rules and Statutes. Analyzes and extracts data from court files and state systems using extreme caution with respect to confidential data.Collects and receipts money for filing fees, criminal fines and fees, juvenile offender fines and fees and restitution for all criminal and juvenile cases. Regular, reliable and punctual attendance. Performs other related duties as assigned. Knowledge of: General office practices and proceduresComputers and other office equipmentAlthough not mandatory, knowledge of court related documents, procedures and terminology is helpfulAbility to: Follow oral and written instructionsEstablish and maintain effective working relationships with co-workers, Public Officials and the publicOperate standard office machines, computers and equipment accurately and efficientlyMust be able to understand and carry out oral and written instructions, and apply guidelines and training materials to the positionMust be able to function under pressure and meet stringent deadlinesPerform the essential functions of the jobWriting skills; good spelling, grammar, legibility and compositionCommunicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulationsMaintain the confidentiality of sensitive and confidential informationCoordinate and implement loss control training programsPhysical ability to perform the essential functions of the jobMulti task at a high level while performing the essential functions of the job Work under pressure and meet deadlines DISTINGUISHING FEATURES OF THE CLASSMust abide by the General Code of conduct, as well as the Code of Judicial Conduct as set forth in addendum 1, specifically Canon 1,2 &3 and must also abide by the Code of Ethics. Positions assigned to the Deputy Clerk I classification are distinguished from the Deputy Clerk II and Deputy Clerk III classification by the emphasis on learning and becoming proficient in the various tasks and functions in the office to which they are assigned. Tenure in the office is also a determining factor in classification. The newer employee will generally work under closer supervision and with less independence until proficiency is acquired.
