METROPOLITAN PLANNING ORGANIZATION SECRETARY III

IMPORTANT:  SR-18 (Appointment may be made at any rate within the salary range from $54,984 to $64,404 per year at which appropriate qualified applicants can be recruited).  

Provides secretarial, clerical and routine administrative services to the Maui MPO Executive Director; provides secretarial and clerical support service to the Maui MPO Policy Board and Technical Advisory Committee (TAC); and performs other related duties as required.The following are examples of duties and the omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

• Receives telephone and personal calls, screens those which can be handled by other department representatives, and tactfully makes referrals as appropriate;
• Responds to inquiries and provides information based upon the knowledge of departmental functions, organization, rules and regulations and the superior's thinking and attitude;
• Reads incoming correspondence and other material, screens out those which can be disposed of personally or routed to other personnel for action and routes those which require executive attention or are of special interest to the executive for consideration;
• Answers routine correspondence independently and writes letters from general oral and written instructions;
• Organizes and coordinates matters that require executive attention;
• Searches files and assembles background materials and information for executive action or decisions;
• Summarizes and briefs materials;
• Keeps the supervisor's calendar and schedules and adjusts appointments and conferences;
• Arranges dates and places for meetings and notifies those who are to attend;
• May take and transcribe dictation for the executive's correspondence and records;
• Establishes and maintains files of confidential correspondence, reports, minutes, and other materials;
• Maintains meeting calendars for the TAC and Policy Board;
• Posts meeting agendas and compiles meeting materials for TAC and Policy Board;
• May attend TAC and Policy Board meetings and take and transcribe minutes of proceedings;
• May prepare agendas, notices and minutes of hearings and/or meetings for distribution;
• May keep records of expenditures and assist in departmental budget preparation;
• Performs other duties as assigned.

Minimum Qualification Requirements

Training and Experience:  A combination of education and experience substantially equivalent to graduation from high school including or supplemented by course work in typing or keyboarding and five (5) years of secretarial, stenographic or substantive clerical experience.
  
 License Requirement:  A current typing or keyboarding proficiency certificate from an authorized agency with a minimum speed of 40 net words per minute must be presented at the time of filing.  Possession of a valid motor vehicle driver's license (equivalent to State of Hawaii Type 3) as applicable to the position.
  
 Knowledge of:  Business English/spelling, arithmetic; general and special office practices and procedures as they relate to operations; the operation and operational maintenance of various office machines and equipment including a personal computer; secretarial principles and practices; principles and practices of supervision.
  
 Ability to:  type/keyboard accurately at a rate of 40 net words per minute; as applicable to specific positions, take dictation at a rate of 80 words per minute; understand and interpret laws, ordinances, rules and regulations; plan, organize and carry out a broad range of secretarial functions; learn and effectively use word processing and other software applications; summarize and brief materials; give and follow written and oral instructions; deal tactfully and effectively with employees and the public; work harmoniously with others.
  
 Physical Requirement:  
  
 Persons seeking appointment to a position in this class must meet health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
  
 Physical Effort Grouping:  Light

RESUMES AND COVER LETTERS MAY BE EMAILED TO: getinvolved@mauimpo.org.

Salary : $54,984 - $64,404