What are the responsibilities and job description for the Analyst Trainee - Archives position at County of Monmouth?
Records Manager – Analyst Trainee – Archives
Full-time - 8:30 a.m. - 4:30 p.m. - Monday through FridayJob Duties & Responsibilities:
- Appraises and edits permanent records and historically valuable documents.
- Participates in research activities based on archival materials.
- Advises agencies or appropriate individuals on the disposition of non-permanent documents.
- Prepares document descriptions and reference aids for use of archives, such as accession lists, indexes, guides, bibliographies, abstracts, and microfilmed copies of documents.
- Provides advice, assistance, and consultative service to regarding the resources of the archival collection and the care, maintenance and storage of archival documents.
- Plans development and implementation of records management policies and procedures intended to standardize filing, storage, and retrieval of records, reports, and other information contained on paper, microfilm, computer program, or other media.
- Coordinates and directs activities involved with records management analysis, reports analysis, and supporting technical, clerical, and printing services.
- Evaluates staff reports, utilizing knowledge of principles of records and information management, administrative processes and systems, cost control, government record keeping requirements, and organizational objectives.
- Directs the activities of workers engaged in cataloging and safekeeping of valuable materials, when required.
- Utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Reviews evaluates and coordinates record inventory forms.
- Reviews retention periods for compliance with federal and state regulations.
- Ensures that records are classified, maintained, microfilmed, and destroyed in accord with policies established by the NJ Divisions of Archives and Records Management.
- Directs activities involved with records management policies and procedures, plans, organizes, and assigns work of the organizational unit and evaluates employee performance.
Requirements:
Education:
- Graduation from an accredited college or university. Master's degree in library science or history, preferred.
Experience:
- Two (2) years of experience in the collection, identification, evaluation, preservation and cataloging of historical documents.
- One (1) year experience in digital archiving and/or Digital Archiving Specialist Certificate.
- Two (2) years of experience in planning and development of records management programs and procedures and/or the review, analysis, and evaluation of record maintenance systems and recommendations for improved methods of operation.
Salary : $50,000 - $55,000
